Assignment of Instructional Space

ASSIGNMENT OF INSTRUCTIONAL SPACE

The University of Connecticut values excellence in teaching and learning. Fulfillment of this mission requires appropriate instructional facilities. Instructional facilities include all seminar rooms, classrooms, lecture halls, auditoria, and similar spaces primarily dedicated to the execution of the University’s formal instructional activities. Efficient use of these facilities plays a crucial role in providing our growing number of students with the classes they need to graduate on time.

PURPOSE

The By-Laws of the University of Connecticut authorize the Provost and Executive Vice President for Academic Affairs to “direct the assignment of all plant facilities, including buildings, offices, classrooms, laboratories, equipment, and land, and establish uniform rules pertaining to their proper use for all areas under his/her jurisdiction” (VII.B.2.q). This procedure represents the Provost’s formal delegation of authority to assign instructional space, excluding laboratories, on the Storrs campus and establish uniform rules to their assignment and use on all campuses, excluding UConn Health, to the Office of the Registrar. The appropriate School or College has the authority to assign laboratory space under its jurisdiction, and regional campus directors have the authority to assign all instructional space on their campus. The Provost retains the authority to direct the assignment of instructional facilities, and may modify this procedure at any time.

This document articulates the criteria and procedures by which instructional facilities (hereafter “classrooms”) are assigned. The procedure will be reviewed at 3-year intervals at minimum or as deemed appropriate by the Office of the Registrar, the Office of the Provost, and the Classroom Management Committee.

This procedure applies to all campuses except UConn Health.

ASSIGNMENT CRITERIA

Each semester, the Registrar considers the full range of needs for classrooms and accounts for the numbers, sizes, and types of classes, as well as requirements for instructional technology and other special equipment and materials. The Registrar determines how to meet these needs as closely as possible across the entire University to achieve appropriate room use and seat occupancy.

Once the needs of all classes university-wide are met, the Registrar’s Office will make its best effort to accommodate the preferences of academic departments and individual faculty members.

To the greatest extent possible, the Registrar will give academic departments priority for classrooms located in or near their buildings or that have configurations that are especially well-suited to their needs.

SCHEDULE

Classes at all campuses, except UConn Health, will conform to a standard schedule, as follows.

 

50 minutes – M W F 75 minutes – T/Th
8:00 – 8:50 AM 8:00 – 9:15 AM
9:05 – 9:55 AM 9:30 – 10:45 AM
10:10 – 11:00 AM 11:00 – 12:15 PM
11:15 – 12:05 PM 12:30 – 1:45 PM
12:20 – 1:10 PM 2:00 – 3:15 PM
1:25 – 2:15 PM 3:30 – 4:45 PM
2:30 – 3:20 PM
3:35 – 4:25 PM
4:40 – 5:30 PM

 

The Registrar will make use of the full business week (Monday – Friday) and the full day (8:00 a.m. – 10:00 p.m.) to best accommodate scheduling needs university-wide. If needs dictate, classes may be scheduled on Saturday and Sunday. Classrooms are closed and unavailable for use between the hours of 11:00 p.m. – 6:00 a.m. to facilitate security, maintenance, and cleaning, unless an exception is granted by the Registrar’s Office or the regional campus director.

The Registrar will endeavor to accommodate the preferences of academic departments and individual faculty members with respect to the times their classes are scheduled; however, accommodations may not be possible. In such cases, the Registrar will work with the appropriate department head to negotiate a time and location. Ultimately, the Registrar will make a determination about when and where classrooms may be scheduled.

Classes that begin after 5:30 p.m. on Mondays, Wednesdays, and Fridays, or after 4:45 p.m. on Tuesdays and Thursdays, or anytime on Saturdays and Sundays may deviate from the standard schedule.

On rare occasions, classes with extenuating circumstances may deviate from the standard schedule with the permission of the Registrar and if applicable, regional campus director and with the concurrence of the Provost.

Instructors must conduct their classes at the scheduled time(s) and in the assigned location(s) to avoid disruption to students. In cases where an altered time or location may be warranted, the faculty member must first consult with the Registrar and then is responsible for notification of all students.

In cases where the instructor determines that the appropriate form of assessment should take place during finals week, the instructors must hold their exams at the time and location scheduled by the Registrar. [Please refer to section II.E.10, Examinations and Assessments, in the By-Laws, Rules, and Regulations of the University Senate.]

PROCEDURES

The Registrar solicits information about proposed course offerings and instructional needs, including departmental requests for the timing and location of classes, before each semester. The Registrar publishes this schedule prior to the start of pre-registration for the upcoming semester.

After the needs of regularly scheduled classes are met, the Registrar will make classrooms available to accommodate other activities and events. Other instructional uses (e.g., review and help sessions, seminars, etc.) will take priority over non-instructional uses, such as meetings or events. Units can contact the Registrar’s Office or the regional campus director with these requests.

All classroom scheduling will be managed through the room scheduling software system. All academic units can access this system to see when and where classes are scheduled and what rooms may be available. The audiovisual equipment in the classrooms is for scheduled use only, and a reservation is required. The location and capacity of classrooms for the Storrs campus is available and reservations can be made at http://classrooms.uconn.edu. Reservations for a classroom at a regional campus can be made by contacting the campus director.

Classroom maintenance is the joint responsibility of University Information Technology Services (UITS) for instructional technology and Facilities Operations and Building Services for problems with the physical plant and furniture. The Registrar will assess the need for repairs and communicate to these organizations. Faculty who observe problems in classrooms should report them to the Registrar through their department head, dean, or campus director.

In collaboration with Planning Architectural and Engineering Services, the Center for Students with Disabilities strives to create a comprehensively accessible environment where students with disabilities have full access to programs, activities, and services. Detailed information about access for buildings on the Storrs campus is available at: http://www.csd.uconn.edu/building_accessibility.html. Departments or individuals that have concerns about access should contact the Center for Students with Disabilities, and they will collaborate with the Registrar or the regional campus director to assure appropriate accommodations are available.

CLASSROOM MANAGEMENT COMMITTEE

The Registrar is guided by a Classroom Management Committee, an advisory group established by the Provost to oversee instructional facilities at all campuses of the University of Connecticut, except UConn Health. Requests for any classroom renovation, either physical or technical, must be made through the Registrar’s office and vetted and approved by the Classroom Management Committee.  Membership of the committee includes representatives from the faculty, UITS, Office of Campus Planning, Planning Architectural and Engineering Services, Office of the Registrar, Center for Excellence in Teaching and Learning, Facilities Operations and Building Services, Center for Students with Disabilities, and the Fire Marshal.

Procedure History

Effective Date: August 2017