Cancellation and Withdrawal for Undergraduate Students

Students may voluntarily leave the University through one of two possible actions - cancellation of registration or withdrawal. Both actions are finalized in the Office of Student Services and Advocacy. A personal interview with designated staff in the Office of Student Services and Advocacy would be appropriate for any student considering voluntary separation. The interview may help the student realize alternatives and/or options which would allow the student to continue at the University. If a personal interview is not desired, or not possible, written notice must be given to the Office of Student Services and Advocacy. No student is considered officially separated and no refunds of fees or deposits can be made unless the student has contacted (interview or letter) the Office of Student Services and Advocacy.

Cancellation: Students presently enrolled may cancel their registration for the subsequent semester, while planning to complete the current one. Students may also cancel their registration during the summer and midyear vacations if they do not intend to return for the following semester. Cancellations must take place prior to the first day of classes of a semester. The date of cancellation will not appear on the student's official transcript.

Withdrawal: To withdraw officially means to voluntarily terminate enrollment during a semester which is in progress. Students may withdraw between the first day of classes and the last day before final examinations officially begin. (See the University Calendar for dates.) Students who officially withdraw will not receive credits, or 'F's' or 'W's' for courses taken during the semester. Only the date of withdrawal will be entered on the student's official transcript. Students who merely leave the University or stop attending classes, without officially withdrawing, should expect to receive Fail 'F' grades in all courses in which they are registered at the close of the semester other than those for which grades have previously been submitted.

No student who withdraws after the end of the sixth week of a semester will be permitted to register for a subsequent semester without the permission of the Director for the Office of Student Services and Advocacy. It is understood that when such permission is sought the Director will ascertain the standing of the student at the time when he or she withdrew. For purposes of application for readmission such students shall be treated as a dismissed student if his or her standing at the time of withdrawal is such that if it were continued to the end of the semester he or she would then be subject to dismissal.

A student in good standing who leaves the University at the end of a semester and is out of residence for one or more semesters may reenter at the beginning of any later semester upon application to the Director for the Office of Student Services and Advocacy. The attention of such students is called to the fact that special permission is needed to count courses taken more then eight years before graduation.

All students withdrawing from the University for any reason must complete the proper forms through the Office of Student Services and Advocacy. For questions please contact the Office of Student Services and Advocacy at 486-3426.

See By-Laws, Rules, and Regulations of the University Senate II.B.11.