Non-Student Receivables Invoicing Policy

Title: Non-Student Receivables Invoicing Policy
Policy Owner: Office of the Bursar
Applies to: Faculty and Staff
Campus Applicability: Storrs and Regional Campuses
Effective Date: August 19, 2014
For More Information, Contact Office of the Bursar
Contact Information: (860) 486-4830
Official Website: http://bursar.uconn.edu/

 

REASON FOR POLICY:

University departments provide goods and/or services to the general public and organizations world-wide.  In accordance with Section 3-39a of the Connecticut General Statutes, it is the responsibility of the University to invoice customers notifying them of their financial obligation to the University.

APPLIES TO:

This policy applies to University departments, faculty, and staff of all campuses and programs who provide goods and/or services to customers on credit.

POLICY STATEMENT:

University departments/units are required to invoice customers at the time goods and/or services are rendered utilizing the Kuali Financial System (KFS).  The Office of the Bursar may grant exceptions to this policy after ensuring the department/unit’s alternative billing methods adhered to proper internal control procedures.

ENFORCEMENT:

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Conduct Code.

PROCEDURES/FORMS:

For additional information, access the KFS Cash and Accounts Receivable Procedure Guide at the following link: http://financesystems.uconn.edu/