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Assignment of Instructional Space

ASSIGNMENT OF INSTRUCTIONAL SPACE

The University of Connecticut values excellence in teaching and learning. Fulfillment of this mission requires appropriate instructional facilities. Instructional facilities include all seminar rooms, classrooms, lecture halls, auditoria, and similar spaces primarily dedicated to the execution of the University’s formal instructional activities. Efficient use of these facilities plays a crucial role in providing our growing number of students with the classes they need to graduate on time.

PURPOSE

The By-Laws of the University of Connecticut authorize the Provost and Executive Vice President for Academic Affairs to “direct the assignment of all plant facilities, including buildings, offices, classrooms, laboratories, equipment, and land, and establish uniform rules pertaining to their proper use for all areas under his/her jurisdiction” (VII.B.2.q). This procedure represents the Provost’s formal delegation of authority to assign instructional space, excluding laboratories, on the Storrs campus and establish uniform rules to their assignment and use on all campuses, excluding UConn Health, to the Office of the Registrar. The appropriate School or College has the authority to assign laboratory space under its jurisdiction, and regional campus directors have the authority to assign all instructional space on their campus. The Provost retains the authority to direct the assignment of instructional facilities, and may modify this procedure at any time.

This document articulates the criteria and procedures by which instructional facilities (hereafter “classrooms”) are assigned. The procedure will be reviewed at 3-year intervals at minimum or as deemed appropriate by the Office of the Registrar, the Office of the Provost, and the Classroom Management Committee.

This procedure applies to all campuses except UConn Health.

ASSIGNMENT CRITERIA

Each semester, the Registrar considers the full range of needs for classrooms and accounts for the numbers, sizes, and types of classes, as well as requirements for instructional technology and other special equipment and materials. The Registrar determines how to meet these needs as closely as possible across the entire University to achieve appropriate room use and seat occupancy.

Once the needs of all classes university-wide are met, the Registrar’s Office will make its best effort to accommodate the preferences of academic departments and individual faculty members.

To the greatest extent possible, the Registrar will give academic departments priority for classrooms located in or near their buildings or that have configurations that are especially well-suited to their needs.

SCHEDULE

Classes at all campuses, except UConn Health, will conform to a standard schedule, as follows.

 

50 minutes – M W F 75 minutes – T/Th
8:00 – 8:50 AM 8:00 – 9:15 AM
9:05 – 9:55 AM 9:30 – 10:45 AM
10:10 – 11:00 AM 11:00 – 12:15 PM
11:15 – 12:05 PM 12:30 – 1:45 PM
12:20 – 1:10 PM 2:00 – 3:15 PM
1:25 – 2:15 PM 3:30 – 4:45 PM
2:30 – 3:20 PM
3:35 – 4:25 PM
4:40 – 5:30 PM

 

The Registrar will make use of the full business week (Monday – Friday) and the full day (8:00 a.m. – 10:00 p.m.) to best accommodate scheduling needs university-wide. If needs dictate, classes may be scheduled on Saturday and Sunday. Classrooms are closed and unavailable for use between the hours of 11:00 p.m. – 6:00 a.m. to facilitate security, maintenance, and cleaning, unless an exception is granted by the Registrar’s Office or the regional campus director.

The Registrar will endeavor to accommodate the preferences of academic departments and individual faculty members with respect to the times their classes are scheduled; however, accommodations may not be possible. In such cases, the Registrar will work with the appropriate department head to negotiate a time and location. Ultimately, the Registrar will make a determination about when and where classrooms may be scheduled.

Classes that begin after 5:30 p.m. on Mondays, Wednesdays, and Fridays, or after 4:45 p.m. on Tuesdays and Thursdays, or anytime on Saturdays and Sundays may deviate from the standard schedule.

On rare occasions, classes with extenuating circumstances may deviate from the standard schedule with the permission of the Registrar and if applicable, regional campus director and with the concurrence of the Provost.

Instructors must conduct their classes at the scheduled time(s) and in the assigned location(s) to avoid disruption to students. In cases where an altered time or location may be warranted, the faculty member must first consult with the Registrar and then is responsible for notification of all students.

In cases where the instructor determines that the appropriate form of assessment should take place during finals week, the instructors must hold their exams at the time and location scheduled by the Registrar. [Please refer to section II.E.10, Examinations and Assessments, in the By-Laws, Rules, and Regulations of the University Senate.]

PROCEDURES

The Registrar solicits information about proposed course offerings and instructional needs, including departmental requests for the timing and location of classes, before each semester. The Registrar publishes this schedule prior to the start of pre-registration for the upcoming semester.

After the needs of regularly scheduled classes are met, the Registrar will make classrooms available to accommodate other activities and events. Other instructional uses (e.g., review and help sessions, seminars, etc.) will take priority over non-instructional uses, such as meetings or events. Units can contact the Registrar’s Office or the regional campus director with these requests.

All classroom scheduling will be managed through the room scheduling software system. All academic units can access this system to see when and where classes are scheduled and what rooms may be available. The audiovisual equipment in the classrooms is for scheduled use only, and a reservation is required. The location and capacity of classrooms for the Storrs campus is available and reservations can be made at http://classrooms.uconn.edu. Reservations for a classroom at a regional campus can be made by contacting the campus director.

Classroom maintenance is the joint responsibility of University Information Technology Services (UITS) for instructional technology and Facilities Operations and Building Services for problems with the physical plant and furniture. The Registrar will assess the need for repairs and communicate to these organizations. Faculty who observe problems in classrooms should report them to the Registrar through their department head, dean, or campus director.

In collaboration with Planning Architectural and Engineering Services, the Center for Students with Disabilities strives to create a comprehensively accessible environment where students with disabilities have full access to programs, activities, and services. Detailed information about access for buildings on the Storrs campus is available at: http://www.csd.uconn.edu/building_accessibility.html. Departments or individuals that have concerns about access should contact the Center for Students with Disabilities, and they will collaborate with the Registrar or the regional campus director to assure appropriate accommodations are available.

CLASSROOM MANAGEMENT COMMITTEE

The Registrar is guided by a Classroom Management Committee, an advisory group established by the Provost to oversee instructional facilities at all campuses of the University of Connecticut, except UConn Health. Requests for any classroom renovation, either physical or technical, must be made through the Registrar’s office and vetted and approved by the Classroom Management Committee.  Membership of the committee includes representatives from the faculty, UITS, Office of Campus Planning, Planning Architectural and Engineering Services, Office of the Registrar, Center for Excellence in Teaching and Learning, Facilities Operations and Building Services, Center for Students with Disabilities, and the Fire Marshal.

Procedure History

Effective Date: August 2017

 

Residential Rental Properties, Policy on

Title: Residential Rental Properties, Policy on
Policy Owner: Facilities Operations & Building Services
Applies to: Existing and Potential: Faculty, Staff, Visiting Scholars and Guests
Campus Applicability: Storrs Currently. If the University acquires residential rental property at any other campus it will apply to such property
Effective Date: August 28, 2017
For More Information, Contact Lynn Hallarin, Director, Business Services Center
Contact Information: 860-486-3632
Official Website: http://rentalproperties.uconn.edu/

REASON FOR POLICY

It is strategically important for UConn to provide and manage short- and long-term housing options for the recruitment and retention of faculty, staff, visiting scholars and other UConn guests. Accordingly, it is University policy to provide housing that is well maintained, attractive and marketable. It is also important that all University owned rental housing be maintained and operated in an economically efficient manner.

POLICY STATEMENT

The Rental Properties Unit of UConn’s Facilities Operations & Building Services maintains a portfolio of rental properties with rental rates designed to support the expenses and improvements necessary to sustain and maintain the portfolio.  Rental properties shall only be made available to Storrs Campus Faculty and Staff, Visiting Scholars and other guests.

The portfolio is comprised of two categories of units: (1) those University-owned houses classified as “Reserved” and those apartments in The Oaks on the Square in Storrs Center; and (2) those University-owned houses not otherwise classified as “Reserved.”   The first category is established to support institutional recruitment and retention objectives, while the second category is to be maintained as a long-term, self-sustaining University asset.

The allocation of rental properties shall be managed in a fair, equitable and open manner.  Rental requests can be initiated in one of two ways: (a) by a Host (defined below); or (b)  by an individual who is a member of the Storrs Campus faculty or staff, a visiting scholar or other UConn guest, as applicable.

Rent will be paid for all rental properties. The amount of rent that is charged will be determined on a market basis through an appropriate analysis.  Rent will be paid either by the individual occupying the property or by the Host.

All rentals must be memorialized in a written agreement signed by an authorized UConn representative and the occupant. The agreement must specify the occupant, the rent, who is paying the rent, the duration of the rental period, and the duration of the occupant’s engagement with UConn.

If a Host is paying the rent, that must be reflected in the written agreement and the agreement must be signed by an authorized representative of the Host.

If the occupant does not pay rent, the fair market value of the rent may be taxable income to the occupant subject to withholding and tax reporting.  The occupant will be responsible for all associated tax liability. To facilitate compliance with tax laws, the Rental Properties Unit of Facilities Operations & Building Services will notify UConn’s Tax & Compliance Office of all rentals where the occupant is not paying rent (e.g. rents is being paid by Host or no rent is paid). .

The Executive Vice President for Administration and Chief Financial Officer (or the successor in function) , in consultation with the Real Estate Working Group, establishes, and approves  any changes to, procedures to implement this Policy.

APPLIES TO

Property covered:  All residential rental properties managed by Facilities Operations & Building Services.  It does not apply to property managed by Residential Life.

Persons covered:  Storrs Campus Faculty and Staff, visiting scholars and other UConn guests. This policy will apply in the event that UConn acquires residential properties at other campuses.  Residential rental properties are not intended for use by students enrolled in UConn undergraduate, graduate or other programs.

DEFINITIONS

“Host” means the UConn Administration, department or academic unit sponsoring the individual who is seeking UConn housing.

“Guest” means Special Payroll employees, long-term consultants, candidates for employment, guest performers (e.g. CRT actors), guest speakers and others similarly situated.

“Storrs Campus Faculty and Staff” means individuals who are regular UConn employees and are employed to work at the Storrs Campus.

“Visiting Scholar” means an expert in an academic discipline or disciplines with a short-term residency at UConn for mutual intellectual enrichment and collaboration.  These individuals are typically scholars or artists on leave from other institutions. However, “Visiting Scholars” also may be unaffiliated and distinguished in their fields, or they may be representatives of governments, higher education institutions or other institutions on official business.  Undergraduate and graduate students are not visiting scholars.

WAIVER AUTHORITY

The President’s office may make exceptions to this Policy or waive the Rental Criteria (contained in the Procedures found at http://rentalproperties.uconn.edu/) when it is in the best interest of the University.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with UConn By-Laws, General Rules of Conduct for all UConn Employees, and applicable collective bargaining agreements.

SUPERCEDENCE

This policy supersedes and replaces the present “Visiting Scholars Housing Policy,” which was effective on June 2, 2011.

PROCEDURES/FORMS

Procedures and forms can be found at http://rentalproperties.uconn.edu/.

Pricing and other information about rental properties (not including The Oaks) can be found at http://rentalproperties.uconn.edu/ under the “Houses” link.

Pricing and other information about The Oaks can be found at http://rentalproperties.uconn.edu/apartments/.

Policy created:  Approved by the President’s Cabinet (8/28/2017)

Alcoholic Beverage Sales and Service Policy

Title: Alcoholic Beverage Sales and Service, Policy on
Policy Owner: Department of Dining Services
Applies to: Students, Employees, Others
Campus Applicability: All Campuses
Effective Date: October 23, 2017
For More Information, Contact Department of Dining Services or
UConn Health
Contact Information: (860) 486-3128 (Storrs/Regional Campuses)
(860) 679-4177 (UConn Health)
Official Website: http://www.dining.uconn.edu

Purpose

To provide specific requirements for the sale and/or service of alcoholic beverages at University sponsored events.

Scope

This policy does not apply to non-University on-campus entities (such as the University of Connecticut Foundation and the Nathan Hale Inn) or off campus Athletic venues.

Definitions

University Sponsored Events: An official activity, function or meeting operated and/or financially supported by the University of Connecticut, whether on- or off-campus.

Permanent Installation: A permanent foodservice operated by the Department of Dining Services on a Regional Campus.

POLICY STATEMENT

Alcohol Service on University Campuses: The Department of Dining Services is the sole liquor permit-holder on University campuses with a Permanent Installation, and is solely responsible for ensuring the proper service of alcohol at any on-campus University Sponsored Event where a Permanent Installation exists. Campuses with a Permanent Installation must use the Department of Dining Services to serve alcohol. At campuses without a Permanent Installation (except UConn Health) departments must seek approval from the Department of Dining Services to use an alternate service. Requests must be approved in writing by the Department of Dining Services. At UConn Health, requests must be approved in writing by the Dean of the School of Medicine, the Dean of the School of Dental Medicine, or the Chief Administrative Officer, as appropriate.

Alcohol Service at Off-Campus University Sponsored Events:  If alcohol is to be served at an off-campus University Sponsored Event, the individuals responsible for event planning must ensure that the sale and/or service of alcohol complies with this policy.

Sales and Service of Alcoholic Beverages

Alcoholic beverages may be possessed, served, sold or consumed at a University Sponsored Event or Permanent Installation only under the following conditions:

  • In no circumstances may alcohol be purchased with University funds or Trustee student organization fees, either directly or indirectly. For example, funds used to purchase food or cover facility fees may never subsidize the purchase of alcohol.
  • Service and sale of alcoholic beverages is covered by an appropriate liquor permit. At campuses with a Permanent Installation, this is the Department of Dining Services’ liquor permit. At campuses without a Permanent Installation, including UConn Health, this is an approved vendor or caterer’s liquor permit.
  • Alcohol servers are TIPS (Training for Intervention Procedures) certified.
  • Alcoholic beverages are served as a complement to a planned program or event with a legitimate University business purpose.
  • Alcoholic beverage service is accompanied by food service and non-alcoholic beverage alternatives in amounts sufficient for all attendees.

Additional restrictions include:

  • Alcohol service is prohibited in academic buildings while classes are in session in that building. At UConn Health, exceptions must be approved in writing by the appropriate Dean or the Chief Administrative Officer.
  • University employees may not host department meetings or gatherings on campus and supply their own alcohol.
  • At campuses with a Permanent Installation, all alcohol service must be arranged, purchased, and served by the Department of Dining Services. External caterers may not provide alcohol on these campuses.
  • No alcoholic beverages may be served for any group of students of the University, or for any function, where it is reasonable to expect consumption by persons under the age of twenty-one years.

Campuses without the Presence of the Department of Dining Services

If alcohol is to be served at a University Sponsored Event at a campus without a Permanent Installation (except UConn Health), the individuals responsible for event planning must first submit a request for approval to the Department of Dining Services. This form is located at http://dining.uconn.edu/catering-alcohol-request-form/. At UConn Health, requests must be submitted using this form and approved by the Dean of the School of Medicine, the Dean of the School of Dental Medicine, or the Chief Administrative Officer, as appropriate.

Exceptions to this policy may be granted by the Office of the President. At all times, any entity serving alcohol on campus must have the appropriate liquor permit.

Enforcement

This policy is intended to complement existing University policy regarding alcohol, including but not limited to, the General Rules of Conduct, Student Code, and the University Policy on Alcohol and Other Drugs.

Violations of these policies may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.  Depending on the nature and severity of the violations, additional sanctions may be enacted.

Space Management Policy

Title: Space Management Policy
Policy Owner: University Planning, Design & Construction (UPDC)
Applies to: Faculty, Staff
Campus Applicability: All campuses except UConn Health
Effective Date: June 12, 2017
For More Information, Contact University Planning, Design & Construction (UPDC)
Contact Information: (860) 486-2776
Official Website: http://updc.uconn.edu

REASON FOR POLICY

The availability of facilities and space plays an important role in advancing the mission and goals of the University of Connecticut. It is in the University’s best interest to allocate space in an objective and consistent manner based on the University‘s mission and priorities.

APPLIES TO

This policy applies to the Storrs and all regional campuses and designated affiliates or approved units of the University of Connecticut at those campuses. This policy does not apply to UConn Health.

POLICY STATEMENT

All space belongs to the University and is assigned to units, schools, departments or programs based on University’s priorities and the functional requirements of each user group.  The University may reallocate space at any time as needs and priorities change.

Decisions regarding the allocation of occupied and unoccupied space are based on campus and program priorities, Academic and Strategic Plans, the Master Plan for the campus, and overall need.

The President of the University has ultimate authority over space assignments. The Provost, Vice Presidents, and Division of Athletics Director are responsible for allocating and managing space occupied by activities under their control or within their divisions in accordance with the University’s Space Planning Guidelines.

The Office of the Provost and Executive Vice President for Academic Affairs has overall responsibility for the equitable and optimal use of academic and research space resources, with final authority over all UConn academic and research space assignments and designations in collaboration with the Office of the Executive Vice President for Administration and Chief Financial Officer.

The Office of the Executive Vice President for Administration and Chief Financial Officer has final jurisdiction over all UConn non-academic and non-research spaces in collaboration with the Office of the Provost and Executive Vice President for Academic Affairs except for those spaces identified below.

All space occupied  by the Division of Student Affairs (e.g. Student Union, Recreation Center) will be the responsibility of the Vice President for Student Affairs in collaboration with the Office of the Provost and Executive Vice President for Academic Affairs and the Office of the Executive Vice President for Administration and Chief Financial Officer.

All space occupied  by the Division of Athletics will be the responsibility of the Director of Athletics in collaboration with the Office of the Provost and Executive Vice President for Academic Affairs and the Office of the Executive Vice President for Administration and Chief Financial Officer.

The University Planning office within University Planning, Design and Construction is responsible for reviewing space requests and making recommendations to the appropriate authority.

The four officers with authority over space will coordinate all significant space decisions with the Office of the President.   The President as the chief executive and administrative officer of the University has the authority and responsibility to make all final decisions regarding space.

PROCEDURES AND GUIDELINES

For roles and responsibilities, Space Planning Procedures: http://updc.uconn.edu/wp-content/uploads/sites/1525/2017/06/Space-Procedures-June-2017.pdf 

For assigning space: Space is assigned in accordance with the Space Planning Guidelines: http://updc.uconn.edu/wp-content/uploads/sites/1525/2016/10/Appendix-III-UConn-Space-Standards-September-2016.pdf

Requesting additional space or making modifications to existing space is governed by Space Planning: http://paes.uconn.edu/wp-content/uploads/sites/1525/2015/10/SpaceChangeForm-revised-021312.pdf

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

POLICY HISTORY:

Policy created:  6/12/2017 (Approved by Cabinet)

Animals on Campus

Title: Animals on Campus
Policy Owner: Office of Institutional Equity
Applies to: Students, All Employees, Contractors, Vendors, Visitors, Guests and Other Third Parties
Campus Applicability: All
Effective Date: June 9, 2017
For More Information, Contact Office of Institutional Equity
Contact Information: (860) 486-2943 & (860) 679-3563
Official Website: http://www.equity.uconn.edu and http://accessibility.uconn.edu

Related Policies are:

Policy Against Discrimination, Harassment and Related Interpersonal Violence
Policy Statement: People with Disabilities

Related Documents are:

UCH Clinical Practice Procedures Regarding Animals
Frequently Asked Questions

1. PURPOSE 

This policy provides the rules concerning individuals bringing animals on University property. This policy applies to all University campuses. Specific procedures regarding the presence of animals in UConn Health clinical practice and patient care areas are outlined in the UConn Health Clinical Practice Procedures Regarding Animals.

2. LEGAL 

The Americans with Disabilities Act governs the use of service animals by individuals with disabilities. See 42 U.S.C. § 12101, et seq. The Fair Housing Act governs the use of emotional support animals (ESA’s) by individuals with disabilities in housing. See 42 U.S.C. § 3601, et seq. Connecticut state law regarding service animals may be found under C.G.S. § 46a-44.

3. DEFINITIONS

Controlled Space
For purposes of this policy, controlled spaces are not public spaces. Controlled spaces are defined as any indoor area owned or controlled by the University, and any outdoor area owned or controlled by the University with limitations on use or access (e.g., practice fields, stadiums, farm, tennis courts, etc.). Areas open to the public (i.e., streets, lawns, sidewalks, parking lots) with no limitations on access are not controlled spaces.

Handler
An individual with a disability who is the owner and user, or trainer of a service animal or ESA, or the owner or individual bringing an animal onto University property.

Emotional Support Animal (ESA)
Any animal specifically designated by a qualified medical provider that alleviates one or more identified symptoms of an individual’s disability. Such animal may afford an individual with a disability an equal opportunity to use and enjoy a dwelling, workplace, or other area, provided there is a nexus between the individual’s disability and the assistance the animal provides. ESA’s are also commonly known as companion, therapeutic or assistance animals. ESA’s are not service animals.

Pet
For purposes of this policy, a pet is any animal that is not a service animal or ESA.

Public Spaces

For purposes of this policy, public spaces are indoor and outdoor areas that are open to the general public. Classrooms, residence halls and most employee workspaces are not generally considered public spaces.

Service Animal
Any dog specifically trained to perform a task for the benefit of an individual with a disability. In some circumstances, a miniature horse may be considered a service animal. The tasks performed by a service animal must directly relate to the individual’s disability.
Service Animal in Training
For purposes of this policy, a service animal in training is a dog that is being trained as a service animal and includes a puppy that is being raised to become a service animal in training.

University Property
For purposes of this policy, University property includes all areas owned or controlled by the University.

4. APPLICABILITY

This policy applies to all individuals bringing an animal on University property.

5. POLICY

5.1 Prohibition
All individuals are generally prohibited from bringing animals into any buildings or other controlled spaces on University property. However, individuals with disabilities are allowed to bring service animals and ESA’s on and/or into controlled spaces as provided below. In addition, faculty and staff are permitted to have pets in University-owned residential housing only to the extent permitted by the lease governing their rental agreement.  Exceptions for individuals in residence halls may be made in the sole discretion of the Executive Director of Residential Life or designee for exigent circumstances or other good cause shown consistent with the spirit and intent of this policy.
5.2 Service Animals
The University welcomes the presence of service animals assisting people with disabilities on its campuses consistent with the provisions of this policy and applicable law. A service animal is generally permitted to be on University property in any place where the animal’s handler is permitted to be. In certain limited situations, a service animal may be prohibited for safety and health reasons. The accompaniment of an individual with a disability by a service animal in a location with health and safety restrictions will be reviewed on a case-by-case basis by the appropriate department representative(s) in collaboration with the Department of Human Resources and/or the Center for Students with Disabilities.

Members of the University community, are prohibited from interfering in any way with a service animal, or the duties it performs.

5.3 Service Animals in Training
Connecticut law entitles any individual training a service animal to enter public spaces. A service animal in training is not allowed in controlled spaces including classrooms, residence halls and employee work areas. The individual training a service animal must be authorized to engage in designated training activities by a service animal organization or an individual who volunteers for a service animal organization that authorizes such volunteers to raise dogs to become service animals.  Individuals training a service animal must carry photographic identification indicating authorization to train the animal. A service animal in training, including a puppy that is being raised to become a service animal in training, must be identified with either tags, ear tattoos, identifying bandanas (on puppies), identifying coats (on adult dogs), or leashes and collars.

5.4 Emotional Support Animals (ESA’s)
An approved ESA owned by an individual who lives in University housing is permitted within the individual’s privately assigned living accommodations. An ESA  outside the private individual living accommodations must be in an animal carrier or controlled by a leash or harness.  ESA’s are not allowed in any other controlled spaces without advance permission. ESA’s are permitted to be in outdoor public areas to the same extent as pets.

An ESA owned by an individual employed by the University may be permitted within the individual’s workplace as an accommodation for a disability, but must be approved in advance by the Americans with Disabilities Act (ADA) Case Manager at the Department of Human Resources as outlined in Section 6.1 below.

5.5 Pets
Pets generally are not permitted in or on any controlled space on University property, and are permitted only in outdoor areas open to the general public.

5.6 Handler’ Responsibilities
5.6.1 A service animal, service animal in training, ESA or pet must be supervised directly by the handler, and the handler must retain full control of the animal at all times while on University property. The animal must be in an animal carrier or controlled by a harness, leash or tether, unless these devices interfere with the animal’s work, the individual’s disability prevents using these devices, or the animal is an ESA within the handler’s own dwelling. In those cases, the handler must maintain control of the animal through voice, signal, or other effective controls.

5.6.2 Animals may not be left unattended at any time on University property, except for service animals left in the handler’s University residence or private office space or ESA’s left in the handler’s dwelling unit.  The service animal or ESA may be left unattended only for reasonable periods of time, as determined by the appropriate University staff based on the totality of the circumstances. The University may request impoundment of an ESA or service animal left for longer than a reasonable period of time. Owners of impounded animals will be held responsible for payment of any impound and/or license fees required to secure the release of their animals.

5.6.3 A handler who leaves his or her service animal or ESA unattended for longer than a reasonable period of time will receive one warning, and if the behavior occurs a second time, the University reserves the right to require the handler to remove the animal from campus and to prohibit the animal from being permitted back onto University property.

5.6.4 All handlers are responsible for compliance with state and local laws concerning animals (including registration, vaccinations, and tags), for controlling their animals, for cleaning up any waste created by the animal, and for any damage caused by the animal to individuals or property while on University property.

6. PROCEDURES

Specific procedures regarding the presence of animals in UConn Health clinical practice and patient care areas are outlined in the UConn Health Clinical Practice Procedures Regarding Animals.

6.1 Employees Requesting Permission for Service Animals or ESA’s

6.1.1 Workplace Accommodation

Employees and all others performing work for the University who seek the presence of a service animal or an ESA as a workplace accommodation must contact the Americans with Disabilities Act (ADA) Case Manager at the Department of Human Resources in advance of reporting for work with the animal. For service animals, the individual may be asked whether the animal is needed because of a disability, and what work or task(s) the animal has been trained to perform.

For ESA’s, the ADA Case Manager will determine whether the request represents a reasonable accommodation for a documented disability. The terms of the approval, including where the ESA will and will not be permitted, will be determined and documented by the ADA Case Manager, after the facilitation of an interactive accommodations process with the employee and their supervisor(s). This process must occur before any employee can bring an ESA into the workplace. The ADA Case Manager may be contacted at (860) 486-2036 or hr@uconn.edu. Information related to the ADA accommodations process for employees, is contained online: http://hr.uconn.edu/ada-compliance/.

UConn Health employees must contact the Office of Institutional Equity (OIE) in advance of reporting for work with the animal. OIE may be contacted at (860) 679-3563 or equity@uconn.edu.  Information related to the ADA accommodations process for UCH employees is contained online: http://equity.uconn.edu/accessibility/


6.1.2. Residential Accommodation

Employees who reside on University property and who wish to have an ESA in their University housing as an accommodation for a disability must request the University’s permission to have the ESA in University housing. Permission will be granted only as an accommodation for a documented disability and must be arranged through the Americans with Disabilities Act (ADA) Case Manager at the Department of Human Resources prior to bringing the animal into University housing. The ADA Case Manager will determine whether the request represents a reasonable accommodation for a documented disability and should be granted.

The employee is not allowed to take an ESA into any other controlled spaces, including but not limited to the employee’s work area, unless the employee has received express authorization to do so from the University. The ADA Case Manager may be contacted at (860) 486-2036 or hr@uconn.edu. Information related to the ADA accommodations process for employees is contained online: http://hr.uconn.edu/ada-compliance/.


6.2 Students Requesting Permission for Service Animals or ESA’s

6.2.1. Service Animals
Students are not required to receive permission from the University prior to bringing a service animal onto University property. The student may be asked whether the animal is needed because of a disability, and what work or task(s) the animal has been trained to perform.

If a student with a service animal plans to reside on campus, the student must notify the University of the need for a service animal’s presence in advance of beginning residence on University property with the animal. Such notification allows the University to make appropriate arrangements, offer any necessary assistance prior to the student’s arrival on campus, and to notify Public Safety of the animal’s presence in case of an emergency. Students should contact Residential Life prior to bringing the animal into their housing at livingoncampus@uconn.edu or (860) 486-2926. Students may also visit http://www.reslife.uconn.edu for further information.

If a student needs any other accommodations while attending the University, documentation of the disability and a request for accommodations must be made under the procedures found at http://www.csd.uconn.edu.  Students may also visit the Center for Students with Disabilities in Wilbur Cross, Room 204, or contact (860) 486-2020 or email csd@uconn.edu for further information related to accommodations.

UConn Health students may contact the Office of Institutional Equity (OIE) for any questions related to service animals, ESA’s, or more generally related to accommodations.  OIE may be contacted at (860) 679-3563 or equity@uconn.edu.


6.2.2. Emotional Support Animals (ESA’s)
Permission to have an ESA may be granted only as an accommodation for a documented disability and must be arranged in advance through the Center for Students with Disabilities (CSD). CSD will determine whether the request represents a reasonable accommodation for a documented disability and should be granted. In making that determination, CSD (in connection with Residential Life for those students residing in residence halls), will consider:

  • The size of the animal
  • Whether the animal’s presence would force another individual from that individual’s housing (e.g., serious allergies)
  • Whether the animal’s presence would violate individuals’ rights to peace and quiet enjoyment
  • Whether the animal is housebroken or able to live with others
  • Direct threat (currently or in the past) to the individual or others
  • Past excessive damage to housing caused by the animal

A request for an accommodation must be made under the procedures found at http://www.csd.uconn.edu.  Students may also visit the Center for Students with Disabilities in Wilbur Cross, Room 204, or contact (860) 486-2020 or email csd@uconn.edu.

If approved, a student must have advance communication with Residential Life prior to bringing the animal into their housing. Students may contact Residential Life at livingoncampus@uconn.edu or (860) 486-2926. Students may also visit http://www.reslife.uconn.edu.

Students are not allowed to take ESA’s in or on any controlled spaces other than their privately assigned living accommodations without specific advance authorization from CSD.  ESA’s cannot be left overnight in University housing to be cared for by anyone other than the handler absent permission from Residential Life. The handler must clean up after the animal, ensure that the animal does not disturb the peace and quiet enjoyment of others, and otherwise ensure that the animal is well cared for.

6.3 Visitors
Visitors are not required to receive permission from the University prior to bringing a service animal onto University property. The visitor may be asked whether the animal is needed because of a disability, and what work or task(s) the animal has been trained to perform.

A visitor may contact the Office of Institutional Equity at equity@uconn.edu or (860) 486-2943 (Storrs and Regional Campuses); (860) 679-3563 (UConn Health) in advance if the visitor has any questions about the rules concerning the presence of a service animal or a service animal in training (as outlined in Section 5.3) at a specific event or in a specific location on campus.

7.  Appeals and Grievances
Any individual who feels that he or she has been unfairly denied the ability to bring or maintain an animal on University property, may contact the Office of Institutional Equity at equity@uconn.edu or (860) 486-2943 (Storrs and Regional Campuses); (860) 679-3563 (UConn Health) or refer to http://www.equity.uconn.edu  for further information.

8. Violations of Policy / Removal of Animal / Disruptive Animals
Access to University property may be restricted or revoked under the circumstances outlined below. Restrictions or exclusions will be considered on a case-by-case basis. The University reserves the right to remove or exclude an approved animal from University property if:

  1. The animal poses a direct threat to health and safety
  2. The handler does not maintain control of the animal, including but not limited to during any interactions with other animals
  3. The presence of an animal fundamentally alters a University program
  4. Improper/Inadequate care of the animal is exhibited, including if the animal is not housebroken
  5. Damage or harm is caused by the animal
  6. The handler violates any of the responsibilities as outlined in Section 5.6 of this policy

If the presence of an animal poses a direct threat to the health and safety of others, the University reserves the right to remove or exclude an animal from University property. In such a situation, Public Safety may be contacted to assist in the removal of the animal. In particular, if a handler’s animal is disruptive in the classroom, the instructor may ask the handler and their animal to leave the classroom immediately. If a handler’s animal is disruptive in the workplace, the handler’s supervisor may ask the handler and their animal to leave the workspace immediately. If a handler’s animal is disruptive at a University event, the event organizer may ask the handler and their animal to leave the event immediately.

Questions about a disruptive animal should be directed to the following:

  • Center for Students with Disabilities (animals in the classroom):
  • Department of Human Resources (animals in the workplace):
    • Contact (860) 486-2036 or email hr@uconn.edu
    • UConn Health HR Contact: (860) 679-2426
  • UConn Health Contact (animals in practice areas, including JDH):
    • Contact appropriate medical staff (i.e. Supervisor or Nursing Manager)
  • Residential Life (animals in the residence halls):
  • Office of Institutional Equity (all other questions, including regarding visitors)
    • Contact (860) 486-2943 (Storrs and Regional Campuses); (860) 679-3563 (UConn Health) or email equity@uconn.edu

9. Exclusions

This policy does not apply to:

  • Fish in aquariums no larger than ten gallons as follows:
    • Within University housing, such aquariums are allowed without advance notice or permission;
    • Within employee workspaces, such aquariums are allowed only with the express advance, written authorization of the handler’s manager/supervisor. At any time, a manager may revoke approval for such an aquarium, requiring its immediate removal from the workspace; and
    • The handler has responsibility for maintaining the aquarium in a clean and sanitary manner and for any damage caused by the aquarium. Animals other than fish are not allowed in such aquariums;
  • University-maintained fish in aquariums of any size located in waiting rooms or other public areas of UConn Health facilities and maintained by UConn Health, including John Dempsey Hospital and University Medical Group;
  • Animals used in Institutional Animal Care and Use Committee (IACUC) approved University research, education or testing Animals used in classes on campus, based on requests by faculty for such use. Such requests may be granted only upon showing that the presence of the animal is for a bona fide educational purpose, and such purpose is clearly delineated on the course syllabus as a central topic in class.  Prior permission must be obtained from the academic unit head, the dean and/or the Provost’s Office and the IACUC;
  • Requests for the presence of animals within controlled spaces for non-educational purposes must be fully reviewed and approved by the Provost’s Office or the Vice President of Student Affairs, or their designees. Such requests may be approved only upon a showing that there exists a well-developed program with defined parameters, to be administered by appropriately trained staff;
  • Animals used in police, search and rescue operations on University property;
  • Animals trained for and used in a clinical therapeutic setting on campus, such as a counseling center;
  • Appearances by the official mascot of the University and/or official mascots of other institutions as approved by event organizers; and
  • Animals accompanying individuals in clinical practice or patient care areas at UConn Health pursuant to the UConn Health Clinical Practice Procedures Regarding Animals.

Any questions pertaining to this policy may be addressed to the Office of Institutional Equity at equity@uconn.edu or (860) 486-2943.

 

Communication with External Media, Policy on

Title: Policy on Communication with External Media
Policy Owner: University Communications
Applies to: Faculty, Staff, and Student Employees
Campus Applicability: All campuses, including UConn Health
Effective Date: May 5, 2017
For More Information, Contact Tysen Kendig, Vice President for Communications
Contact Information: Phone: (860) 486-0871
Official Website: http://communications.uconn.edu/

REASON FOR POLICY

The University of Connecticut (“the University” or “UConn”) needs to be able to communicate accurately, effectively and consistently with a variety of diverse audiences including the media. University Communications is the primary and official liaison to the news media. It is responsible for initiating, developing and maintaining effective, productive and beneficial relations with the news media in communicating University news and in responding to media requests. University Communications is responsible for coordinating official University comment on all matters regarding the institution. This includes both proactive interaction and responses to requests. University Communications is responsible for disseminating and pitching news stories, responding to media inquiries, arranging interviews and visual productions, and handling requests for distribution of information on behalf of the University’s main campus in Storrs, UConn Health and all campus locations and programs.

The purpose of this policy is to gather the University’s existing policies regarding employee communication with external media into one accessible statement while reaffirming the University’s continuing commitment to the principles of academic freedom.  It incorporates policies on three distinct but related situations:

  1. Requests for Official University Position or Response
  2. Requests to Faculty Regarding Subject Matter Expertise
  3. Personal Speech

APPLIES TO

This policy applies to all University employees including administration, faculty, staff and student employees. employees at all campuses including the University’s main campus in Storrs, UConn Health, the regional campuses, and the School of Law. It applies to all employees in all programs wherever located. The policy applies to employees when they are acting in their capacity as employees of the University, including when they are asked questions.

POLICY STATEMENT

  1. Requests for Official University Position or Response

All inquiries seeking an official University response or a statement on behalf of the University should be directed to the University spokesperson within University Communications. All inquiries seeking an official response or statement specific to UConn Health and its clinical and academic areas should be directed to the UConn Health Information Officer.

Authorization to speak on behalf of the University may only be given by the President or the Vice President for Communications. No faculty or staff member may make official statements on behalf of the University without consultation with, and express authorization from, the President or University Communications.

University Communications will coordinate the University response with appropriate members of the University and UConn Health communities.

Any employee who has not been authorized by the President or University Communications to speak to the media in the context of his or her role as a University employee must direct inquiries from the media about the official University comment on all matters regarding the institution to the University spokesperson.

No employee is authorized to speak “off the record” on behalf of the University to media on any matter pertaining to the University.

University employees must adhere to relevant UConn policies as well as all federal, state and local laws and policies regarding the release of information about activities of the University, or its employees, students, volunteers, patients or research subjects, including those that apply to privacy and patient confidentiality such as HIPAA and FERPA.

  1. Requests to Faculty and Staff Regarding Subject Matter Expertise

UConn is proud of its faculty and staff, and their expertise and scholarship in a vast array of subjects and disciplines. Many senior administrators and staff also have expertise. Individual faculty, administrators and staff experts are encouraged to provide subject-specific commentary based on their scholarship in their academic concentration or their expertise in their professional field. This includes athletics coaches and staff on matters related to university athletic contests and team- or program-related matters.

When offices and/or individuals are contacted for their scholarly or professional expertise, they are encouraged and expected to notify University Communications that a media representative has made contact. University Communications facilitates accurate, ethical and timely news coverage of significant programs and the achievements of faculty, administrators, staff, students and alumni. University Communications is available at all times to consult with administrators, faculty and staff about the most effective ways to work with the media.

Any questions that fall outside of a faculty member’s academic interest or expertise should involve consultation with the University spokesperson, who can be a resource in these instances. Questions also may be referred to the University spokesperson for direct handling. Inquiries seeking an official University comment must be directed to the University spokesperson.

If a faculty or staff member is unsure of whether a question or request for comment from the media concerns the faculty or staff member’s area of expertise or seeks an official University position, University Communications must be consulted.

  1. Personal Speech

Nothing in this policy is intended to restrict the freedom of faculty and staff members to engage in their scholarly activities or their personal involvement in community activities. Nothing in this policy is intended to affect individual employees’ rights to express personal opinions on University or non-University actions and policies. Nothing in this policy is intended to restrict faculty or staff members from commenting on matters of public concern implicating an employer’s official dishonesty, deliberately unconstitutional action, other serious wrongdoing or threats to health and safety. When speaking or writing as a citizen, an employee should be accurate, should exercise appropriate restraint, should show respect for the opinions of others and should make every effort to indicate that he/she does not speak for the institution.

The University reaffirms its continuing commitment to the principles of academic freedom and its protections as set forth in Article XIV of the Laws and By-Laws of the University of Connecticut and the right to freedom of speech protected by the United States and Connecticut Constitutions.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, Office of Student Financial Aid Services – Student Employment Guide, applicable collective bargaining agreements, and any other applicable University policies and procedures.

 

Policy created:   [5/05/2017] (Approved by President’s Cabinet)

Lactation Policy

Title: UConn Lactation Policy
Policy Owner: Human Resources and Office of Institutional Equity
Applies to: Employees, Graduate Assistants, Students
Campus Applicability: All Campuses, Including UConn Health
Effective Date: 12/20/2016
For More Information, Contact Human Resources and Student Health Services/Student Services
Contact Information: Storrs/Regionals: (860) 486-3034 (HR) and (860) 486-0765 (SHS)
UConn Health: (860) 679-2426 (HR and (860) 679-1364 (Student Services Center)
Official Website: http://hr.uconn.edu/worklife/


Reason for Policy

The purpose of this policy is to provide employees and students who are breastfeeding a private place and reasonable break time to express breast milk for their nursing child.  This policy is in accordance with relevant laws and regulations regarding breastfeeding in the workplace.

Applies to

All breastfeeding employees and students on the Storrs, UConn Health and Regional campuses.

Definitions:

Lactation Area: A space on the University of Connecticut campus that is either dedicated or temporarily established to accommodate the needs of those who are breastfeeding. The room must be a clean, private (the ability to be shielded from view and free from intrusion), comfortable space with electrical outlet, chair, table for breast pump, and nearby access to clean running water.

Lactation Breaks: Breaks during the work day for employees who have requested lactation accommodations.

Policy Statement

The University of Connecticut is committed to providing a supportive environment that enables employees and students to express breast milk in a private place, with reasonable break time and in a location within five minutes of their work and study areas.

Consistent with Connecticut Laws (Chapter 939, Section 53-34b and Chapter 814c, Section 46a-64), a person may breastfeed their infant in any public or private location on campus where they and their child are authorized to be. This includes all campus locations open to the public and other campus locations where infants are allowed.

Additionally, Connecticut law (Connecticut General Statutes, Section 31-40w) Breastfeeding in the Workplace states that employers must allow employees to breastfeed or express breast milk at work.

Consistent with federal law, the University of Connecticut shall provide to employee breastfeeding persons reasonable break time (“lactation break”) as well as space that is shielded from view and free from intrusion in order to breastfeed their infants or to express breast milk.

The University of Connecticut prohibits discrimination, harassment, and retaliation against breastfeeding persons who exercise their rights under this policy.  For more information, see University Policy Against Discrimination, Harassment and Related Interpersonal Violence.

Enforcement

Violations of this policy may result in appropriate disciplinary measures in accordance with University Policies and applicable collective bargaining agreements.

Policy History

Adopted 12/20/2016

Procedures

Storrs and Regional Campuses: http://policy.uconn.edu/wp-content/uploads/sites/243/2016/12/UConn-Lactation-Procedures_final-draft-12-20-16.pdf

UConn Health: http://policy.uconn.edu/wp-content/uploads/sites/243/2017/02/UConn-Health-Lactation-Procedures.pdf 

 

Consumable Supplies Inventory Procedure

Title: Consumable Supplies Inventory Procedure
Procedure Owner: Office of the Controller, Accounting Office
Applies to: All University Departments
Campus Applicability: Storrs and Regional Campuses
Effective Date: 09/01/2016
For More Information, Contact Robin Hoagland
Contact Information: (860) 486-3780
Official Website: http://accountingoffice.uconn.edu/

BACKGROUND AND REASON FOR PROCEDURE

An inventory of consumable supplies is reported annually to the Office of the State Comptroller (OSC) on the Annual Inventory Report of all Real and Personal Property (CO-59) form. Consumable supplies must be safeguarded and managed in order to prevent excessive spending and loss.

DEFINITIONS

Consumable supplies are defined as stock items used and consumed in the daily operations of a UConn department, such as food, cleaning supplies, lab animals, perishables, table or bed linens, repair parts, small tools, small appliances, and articles of a similar nature. Items should be new and unopened, and which will be used up within a year. Consumable supplies does not include capital equipment or controllable property equipment.

PROCEDURE

  1.  For all departments with a consumable supplies inventory of $5,000 or more, a separate perpetual (continuous) inventory should be maintained.
  2. A physical inventory must be performed annually and reconciled to the inventory records by June 30th.
  3. A listing of consumable supplies must be reported to the Accounting Office within the Office of the Controller by July 15th. The inventory listing should include an item description, cost, unit of measure, quantity on hand, and a total cost for each item, by location/building.
  4. The inventory listing and signed Inventory Certificate Form may be sent by email or through the University mail service to the Accounting Office at U-1074.

FORMS/TEMPLATES

An Inventory Worksheet (Excel template) may be used to report inventory. Alternatively, departments may submit a report generated from an inventory system maintained by the department.

The Inventory Certificate Form is available on the Inventory Control website.

Policy on Endorsements

Title: Policy on Endorsements
Policy Owner: University Communications
Applies to: Faculty, Staff, Students, Others
Campus Applicability: All Campuses
Effective Date:  September 1, 2016
For More Information, Contact University Communications
Contact Information: (860) 486-3530
Official Website: http://communications.uconn.edu/

 

The University of Connecticut is committed to achieving excellence in research, graduate and undergraduate education, teaching and engagement.  The University has already attracted national and international recognition for many successes across a wide range of disciplines.  As the University continues to grow and build on its many successes, members of the UConn community and external entities will continue to seek to associate themselves with UConn.

As Connecticut’s flagship public university, the University must ensure that the University associates itself with individuals, groups and organizations who share our values.  All units and employees of the University are responsible for ensuring that the University’s reputation and image are not affected by an improper external affiliation.

The University’s Bylaws prohibit units and groups within the University from authorizing any individual, group or organization that is not affiliated with the University to use the name of the University without the approval of the President or the President’s designee.  Typically requests to use the name of the University come from businesses wishing to promote the nature of their business relationship with the University or from individuals, groups or organizations wishing to be recognized as a sponsor of the University or any of its activities.

If you receive this type of request, or anything similar, you should send it to the University’s Office of Communications for review.

Policy History

Approved 02/03/2016 by the President’s Cabinet

Prevention and Reporting of Fraud and Fiscal Irregularities

Title: Prevention and Reporting of Fraud and Fiscal Irregularities
Policy Owner: Executive VP for Administration and Chief Financial Officer
Applies to: Faculty, Staff, and Others
Campus Applicability: All
Effective Date: March 23, 2016
For More Information, Contact: OACE: (860) 486-4526 (Storrs & Regionals) / (860) 679-4180 (UConn Health)
EVP for Administration and CFO: (860) 486-3455
UConn Health CFO: (860) 679-3162
Official Website: http://evpacfo.uconn.edu/ 

Purpose

The University of Connecticut is committed to upholding the highest standards of honest behavior, ethical conduct, and fiduciary responsibility with respect to all assets of the University and assets entrusted to the University, including all funds, resources, and property. The purpose of this policy is both to inform the University community of each member’s responsibility to safeguard University resources and to establish standards for the reporting of suspected or known fraud or fiscal irregularities to the appropriate officials.

This policy applies to all units of the University including Storrs and the Regional Campuses, Professional Schools and UConn Health.  It applies to members of the University community including faculty, staff, contractors, business associates, and others involved in the activities of the University.

Definitions

Fraud and fiscal irregularities generally involve an intentional or deliberate act, omission or concealment with the intent of obtaining an unauthorized benefit, such as money, property or other personal or business advantage, by deception or other unethical means.  Examples include, but are not limited to:

  • Misappropriation, misapplication, removal, or concealment of University property
  • Forgery, falsification, or alteration of documents and/or information (e.g., checks, bank drafts, deposit tickets, promissory notes, time cards, travel expense reports, contractor agreements, purchase orders, etc.)
  • Theft or misappropriation of funds, securities, supplies, inventory, or any other University assets including furniture, fixtures, equipment, data, and intellectual property
  • Billing customers, patients and third party payers for services when it is known that the services were not provided
  • Authorizing payment to vendors when it is known that the goods were not received or services were not performed
  • Misuse of University facilities, such as vehicles, telephones, mail systems, or computer-related equipment
  • Engaging in bribery, accepting kickbacks, or seeking unauthorized rebates
  • Actions related to concealing or perpetuating any fraud or fiscal irregularity

Policy Statement

All members of the University community are responsible for safeguarding University resources in their units and for ensuring that those resources are used for authorized purposes and in accordance with University rules and policies, and as required by applicable laws. In addition, all members of the University community should promptly report any known or suspected fraudulent activity or fiscal irregularities involving University and affiliated entity funds resources, property, or employees. Each unit manager should be familiar with the types of improprieties that might occur in the manager’s area of responsibility and ensure that all reasonable internal controls are in place and operating effectively to prevent and detect the occurrence of fraudulent activity or fiscal irregularities.

Nothing in this policy relieves faculty and staff from reporting responsibilities under professional codes of conduct, licensing, or other requirements applicable to them individually or to their function.

Process for Reporting Detected or Suspected Fraud and Irregularities

Individual Reporting Obligations

All members of the University community are obligated to report any known or suspected fraudulent activity or fiscal irregularities. Generally, an individual may discuss the concern directly with a supervisor. However, in the event that the individual is not comfortable speaking with the supervisor or is dissatisfied with the supervisor’s response, the individual should report the concern directly to the Office of Audit, Compliance and Ethics (OACE) and/or Campus Police.  Individuals should not investigate suspected fraudulent activity independently.

Individuals who wish to report suspected fraudulent activity or fiscal irregularities anonymously may utilize the University’s REPORTLINE using the contact information below. The REPORTLINE is operated by a private (non-University) company. No effort is made to identify the person reporting and no trace of the call is performed. Information received is provided to the OACE for review and appropriate action. This service is available 24 hours a day, 7 days a week and is staffed by independent specialists trained to obtain complete and accurate information in a confidential manner. To contact the REPORTLINE:

Phone:  All University campus including UConn Health: Phone: 1-888-685-2637
Web reporting address:
(Storrs, Regional Campuses and Professional Schools only): https://www.compliance-helpline.com/uconncares.jsp

At a minimum, individuals should provide key information such as a description of the incident, the time frame in which the incident occurred, and names of individual(s) involved. OACE will make every effort to handle all information received in a confidential manner, to the extent permitted by law.

University policy prohibits retaliation when an individual reports, in good faith, suspected fraudulent activity or fiscal irregularities to any supervisor, faculty, administrator, OACE, University Police, the REPORTLINE, or any appropriate agency outside of the University. An individual who believes he or she has been subjected to retaliation, should contact OACE immediately.  This policy is not intended to preclude the reporting of suspected fraudulent activity or fiscal irregularities to appropriate external authorities[1].

Institutional Obligations:

Departments are obligated to notify OACE of suspected or known fraudulent activity or fiscal irregularities as soon as they become known.   OACE will evaluate the information provided and determine an appropriate strategy for investigating and resolving the allegation.   Additional University officials may be asked to conduct or participate in an investigation as appropriate. When sufficient facts and circumstances exist to establish a reasonable suspicion that fraudulent activity or fiscal irregularity has occurred, OACE will consult with the Office of the General Counsel (Storrs, Regional Campuses and the Professional schools), Senior Counsel (UConn Health) and other University officials regarding federal, state and other external reporting requirements.

Enforcement

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

[1]Other Reporting Options:

  • State Auditors of Public Accounts

The Whistle Blower Act, Section 4-61dd of the Connecticut General Statutes, authorizes the Auditors of Public Accounts to receive information concerning matters involving corruption, unethical practices, violation of State laws or regulations, mismanagement, gross waste of funds, abuse of authority or danger to the public safety occurring in any State department or agency. Upon receiving such information the Auditors are required to review such matter and report their findings and any recommendations to the Attorney General. The Auditors shall not, after receipt of any information from a person under the provisions of this section, disclose the identity of such person without his/her consent unless the Auditors determine that such disclosure is unavoidable during the course of the review. You can file a complaint with the Auditors of Public Accounts by calling (860) 240-5369 or toll free at (800) 797-1702. Website:https://www.cga.ct.gov/apa/

  • Federal False Claims Act (31 U.S.C. § 3729-3733)

This act permits a person with knowledge of fraud against the federal government to file a lawsuit on behalf of the government against those that committed the fraud. The person filing the lawsuit is also known as the “whistleblower” or “qui tam” plaintiff. The “qui tam” plaintiff must notify the United States Department of Justice (DOJ) of all information regarding the fraud. If the DOJ takes the case and fraud is proven the “qui tam” plaintiff is entitled to a portion of the money recovered by the federal government. Under the False Claims Act the “qui tam” plaintiff is protected from retaliation that may result from his or her involvement in the case. This is known as Whistleblower Protection.