Recent Updates

This page provides updates on new and revised University policies, procedures or other guidelines.  All University faculty, staff, students, agents, consultants and representatives must understand and be in compliance with the University’s policies. The policy updates below may highlight significant revisions (revised policies) or key points (new policies) but do not serve as an all-inclusive reference for the respective policy. Please be sure to refer to the full policy to ensure compliance.



The following are summaries of the new and revised policies approved by the Senior Policy Council and President in August 2023.

Electronic (E-mail) Communication Policy (Revised, effective 10/01/23): There was a substantive revision regarding the bulk or auto-forwarding of email outside the institution. The policy now explicitly prohibits automated copying or forwarding of institutional emails to non-University accounts. There were also minor revisions for readability.

Emergency Closing Policy (Revised): There were a few substantive revisions to better align the policy with current practices and to provide greater clarity to employees. There were also editorial revisions such as adding the link to the campus alert website, updating titles, and using gender-neutral pronouns.

Policy Against Discrimination (Revised): There was a substantive revision to include exempt employees in the employee reporting section.

Restriction on Lithium-Ion Battery Motorized Personal Transportation Vehicle (MPTV) Policy (New): This is a new policy. By implementing the public policy of a University enterprise-wide restriction on the charging, storage, and use of lithium-ion battery powered motorized personal transportation vehicles (MPTV) within all University owned buildings and their electrical infrastructure, the reduction of life safety hazards, resulting property damage, and potential disruption to business continuity will decrease, thereby increasing the safety of the whole community.

System and Application Security Policy (Revised): The substantive revision to this policy sets the stage for several upcoming changes associated with server administration including: the definition of public/private networks, separation between academic/administrative and research systems, as well as the definition of an IT Professional (to ensure the individuals responsible for managing systems are appropriately trained and charged with duties to help ensure the security of university data). Other non-substantive revisions include edits for readability.


There's been a non-substantive revision to the Health and Safety Policy for changes under Administrative Oversight. The revised policy has been approved by the Senior Policy Council. 

The COVID-19 Immunization Record Requirement for Students has been approved to be decommissioned by the Senior Policy Council (3/13/23) and the Board of Trustees (4/19/23).


A new Policy on Multi-Factor Authentication has been approved by the Senior Policy Council. This new policy supports the University’s change in login services, which aims to mitigate risk associated with theft of credentials and to align the University with industry best practice.

The Controllable Property Policy has been revised for added clarity and approved by Senior Policy Council (SPC). The requirement for a department to identify and inventory controllable property changed from “regular basis” to “annually”. The definition of “Custodian” was updated to include “whose NetID is associated with the asset record” (based on current procedure).

The revised Policy and Procedure on Endowed Chair and Professorship has been approved by the Senior Policy Council and the Board of Trustees. The editorial revisions were made for clarity and for a consistent use of terms.

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