Travel & Entertainment Policy and Procedures Manual

Title: Travel & Entertainment Policy and Procedures Manual
Policy Owner: Office of the Controller, Travel Services
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  All Programs except UConn Health
Effective Date: December 1, 2017
For More Information, Contact Travel Office
Contact Information: (860) 486-3320
Official Website:


Travel & Entertainment Policy and Procedures Manual  


The University of Connecticut (University), here defined as all programs except the Health Center, recognizes and supports the need for faculty, staff, and students (undergraduate and graduate) to travel for conferences, events, and other purposes that further the reputation of the University and enhance the productivity of the University community. Likewise, the University may also find it important to entertain guests.

University business includes travel and entertainment related to activities such as program accreditation, student assessment, academic programming, clinical placements, presentations at or participation in conferences, professional development, fundraising, continuing education, travel related to an employee’s official duties, and many other important activities that support the intellectual and operational endeavors of the University.

At the same time, as a State agency, we must respect and safeguard our travel privileges and funds. We must practice fiscal, ethical, and public responsibility. This policy sets forth rules and procedures that balance the University’s legitimate travel and entertainment needs with sound stewardship of public resources.

This policy addresses the most common aspects of University business travel and entertainment. It cannot contemplate every situation that might arise, however. Travelers and administrators with questions should contact their supervisor or the Office of Travel Services for guidance before they arrange their travel.

This policy applies to all University employees, students, and guests, including but not limited to recruits and job candidates. This policy shall also apply to the travel and entertainment expenses of contractors, unless the applicable contract provides terms inconsistent with this policy. Where the policy is intended to apply differently to any of the above University business travelers it will be so stated in the appropriate section of the policy. The policy covers all types of University travel for individuals, groups, and team travel.

Policy History: 

Approved by the BOT on June 24, 2015, effective July 1, 2015

Updated December 1, 2017