Title:	Non-Student Receivables Invoicing Policy
Policy Owner:	Office of the Bursar
Applies to:	Faculty and Staff
Campus Applicability:	Storrs and Regional Campuses
Effective Date:	August 19, 2014
For More Information, Contact	Office of the Bursar
Contact Information:	(860) 486-4830
Official Website:	https://bursar.uconn.edu/

PURPOSE

University departments provide goods and/or services to the general public and organizations world-wide.  In accordance with Section 3-39a of the Connecticut General Statutes, it is the responsibility of the University to invoice customers notifying them of their financial obligation to the University.

APPLIES TO

This policy applies to University departments, faculty, and staff of all campuses and programs who provide goods and/or services to customers on credit.

POLICY STATEMENT

University departments/units are required to invoice customers at the time goods and/or services are rendered utilizing the Kuali Financial System (KFS).  The Office of the Bursar may grant exceptions to this policy after ensuring the department/unit’s alternative billing methods adhered to proper internal control procedures.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Conduct Code.

PROCEDURES/FORMS

For additional information, access the KFS Cash and Accounts Receivable Procedure Guide at the following link: Accounts Receivable | Office of the Bursar.

POLICY HISTORY

Reviewed with editorial revision January 24, 2022.

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