| Title: | Policy on Disclosure of Other Support |
|---|---|
| Policy Owner: | Office of the Vice President for Research, Sponsored Program Services |
| Applies to: | All Workforce Members and Students who engage in or propose to engage in sponsored programs |
| Campus Applicability: | All UConn Campuses |
| Approval Date: | September 29, 2025 |
| Effective Date: | October 1, 2025 |
| For More Information, Contact: | Senior Director of Sponsored Program Services at UConn and Director of Pre-Awards Services at UConn Health |
| Contact Information: | 860-486-3622 (Storrs and Regional Campuses) 860-679-4040 (UConn Health) |
| Official Website: | https://ovpr.uconn.edu (Storrs and Regional Campuses) https://ovpr.uchc.edu (UConn Health) |
BACKGROUND
Research sponsors may require disclosure of resources available to personnel (Other Support) during the proposal process, prior to an award being made, and/or as part of progress reports. Sponsors use the information to ensure scientific, budgetary, or commitment overlaps do not occur, and in many instances to identify potential undue foreign influence.
While all federal sponsors have requirements for other support, the National Institutes of Health requires institutions to have a policy and training on the disclosure of other support.
PURPOSE
To set forth the requirements for disclosure of Other Support for sponsored projects to comply with provisions of federal law, Office of Management and Budget regulations, and specific sponsor requirements.
APPLIES TO
This policy applies to all UConn Storrs, Regional Campuses, and UConn Health workforce members and students.
DEFINITIONS
Other Support: All resources made available to Senior and Key Personnel in support of and/or related to all their research endeavors, regardless of whether or not they have monetary value or are based at the institution the researcher identifies for the current grant or contract. This includes resources and/or financial support from all entities, foreign or domestic, including, but not limited to, financial support for laboratory personnel and provision of high-value materials that are not freely available (e.g. biologics, chemicals, model systems, technology, etc.).
Other Support includes, but is not limited to:
- Ongoing grants, contracts, and awards that support the Senior and Key Personnel’s research, along with proposals under submission;
- All resources to which Senior and Key Personnel have access that are potentially related to Senior and Key Personnel research and/or that directly support Senior and Key Personnel work;
- Resources that do not have a dollar value attached to them;
- Resources available to Senior and Key Personnel at other institutions outside of the University of Connecticut, including from institutions located in other countries outside of the U.S.A.;
- Positions or scientific appointments relevant to the application, including domestic or foreign, paid or unpaid, or full-time/part-time/voluntary/consulting, such as adjunct, visiting, or honorary appointments;
- All sponsored awards held at the University of Connecticut, another institution/entity, or held as an individual, that support Senior and Key Personnel research efforts;
- Start-up packages from entities other than the University of Connecticut;
- Institutional awards at the University of Connecticut or any other institutions subject to separate budgets and accounting;
- Office or laboratory space, equipment, supplies, employees, scientific materials, travel, living expenses, or other in-kind contributions available to Key Personnel outside of the University of Connecticut, both domestic and foreign;
- Consulting activities that involve conducting research, regardless of whether remuneration is received;
- Collaborations with other researchers outside of UConn that directly benefit the Senior and Key Personnel’s research endeavors; and
- Selection to a foreign “talents” recruitment program or similar-type program.
Senior and Key Personnel: An individual who contributes in a substantive, meaningful way to the scientific development or execution of the scope of work of a project proposed to be carried out with a sponsor, whether or not they receive salary or compensation under the grant. This definition may include consultants, postdoctoral research associates, or other roles beyond Project Director or Principal Investigator/Co-Investigator.
POLICY STATEMENT
All workforce members and students who engage in sponsored projects will comply with federal law, University policy, and sponsor agency requirements regarding disclosure of Other Support and associated training.
Every disclosure to an external funding agency of active, pending, or previous sources of support for research and other sponsored activities must be current, accurate, and complete to the best of the researcher’s knowledge, regardless of the source of support, and whether or not UConn or UConn Health is the recipient of the support.
It is the responsibility of the Principal Investigator to ensure that all members of the project team understand the need to properly disclose Other Support information in accordance with sponsor agency requirements.
ENFORCEMENT
Violations of this policy and any related procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code. In addition, false, fictitious, or fraudulent statements or claims (including intentional omissions) in violation of this policy may result in administrative, civil, or criminal penalties.
RELATED POLICIES
Consulting for Faculty and Members of the Faculty Bargaining Unit, Policy on | University Policies
Financial Conflicts of Interest in Research | University Policies
PROCEDURES/FORMS
OVPR SPS (UConn and Regional campuses) Website: Current (Active) and Pending Support
OVPR SPS (UConn Health) Website: Active and Pending Support
POLICY HISTORY
Policy created: 09/29/2025 (Approved by the University’s Senior Policy Council and President)