Relocation and Moving Policy

August 7, 2013

Title: Relocation and Moving Policy
Policy Owner: Office of the Provost / Department of Human Resources
Applies to: Designated Full-time Faculty, Athletics, Librarians, Management Exempt, and Management Exempt positions with faculty titles
Campus Applicability:  All Campuses except UConn Health
Effective Date: February 25, 2021
For More Information, Contact Office of the Provost or Human Resources
Contact Information: Provost@uconn.edu / HR@uconn.edu
Official Website: http://www.policy.uconn.edu

REASON FOR POLICY

The University recognizes the competitive nature of the hiring process and therefore grants the flexibility to reimburse or pay for actual relocation expenses for designated full-time faculty, athletics, management-exempt administrators.

POLICY STATEMENT

The relocation policy and procedures establishes the nature of expenses that can be direct billed or reimbursed from the University, limits on these expenses, and a timeframe of when these expenses can occur.

POLICY

  1. In the offer of employment, the University may include an offer to reimburse and/or provide direct payment for allowable moving expenses required for relocation up to the amount specified in the table set forth in paragraph 15 herein.
  2. All reimbursement or direct payments for relocation expenses are includable in the employee’s taxable wages.
  3. Designated faculty includes tenured and tenure-track faculty, management-exempt employees with a base faculty appointment, in-residence faculty, clinical faculty, extension faculty, and  librarians.
  4. Direct billing cannot be used for moves that occur during November or December.
  5. The hiring process includes three phases: interview, offer and acceptance, and move. The final phase, the move, begins the date of the final one-way trip of the selected candidate and their  family to their new residence. The move phase ends upon the day of arrival. Only expenses incurred in connection with the move phase are covered by this policy. Common relocation expenses include (where relevant, this covers the employee and one immediate family member, defined as spouse or child):
    • Transportation of household goods
    • Airfare, in accordance with the University Travel Policy
    • Car rental (through the day of arrival), or mileage at the standard IRS medical/moving mileage rate, in accordance with the University Travel Policy
    • Lodging (only during the one-way trip of the move phase, ending on the day of arrival), in accordance with the University Travel Policy
    • Meals during travel (excluding alcohol), in accordance with the University Travel Policy
    • Shipping of car
    • Storage of household goods after arrival; not to exceed 30 consecutive days after date goods are moved from the former residence
  6. Employees will be reimbursed for the shortest, most direct route available. Travel incurred for side trips or vacations en route, etc. may proportionally reduce the amount of moving  expenses an employee is eligible to receive.
  7. The following types of non-business expenses, included but not limited to, will not be paid or reimbursed as part of relocation expenses:
    • Entertainment
    • Side trips, sightseeing
    • Violations (parking tickets, moving violations, )
    • Return trips to former residence
    • Expenses related to former residence
    • General repairs or maintenance of vehicle resulting from self-move
    • Temporary accommodation in the new location beyond the day of arrival
  8. Individuals should refer to the Reimbursement of Recruitment Expenses Policy for guidance regarding appropriate payment or reimbursement of expenses related to the “interview” and  “offer and acceptance” phases. Relocation payments are not intended to cover any travel expenses incurred during these two earlier phases.
  9. The cost associated with the relocation of a laboratory, professional library, scholarly collection and/or equipment (scientific, musical, etc.) are excluded from this policy as they are not   considered household goods or personal effects. If relevant for business purposes, costs associated with moving such materials should be negotiated separately.
  10. This policy applies to new employees whose move exceeds 50 miles and who are moving to within 35 miles of the primary campus at which they will be working. Exceptions to this rule may   be made by a Dean, the Director of Athletics, or by the appropriate EVP if a) they think that a move is reasonable given the commuting distance that the new employee would be facing, or b)   the new residence of the employee will be close enough to the primary campus at which they will be working so that they will reasonably be able to relocate there and perform their duties.
  11. Relocation expenses will only be covered by this policy if they occur within 12 months of the new start date of an employee.
  12. If employment with the University ends in a voluntary separation prior to working at least thirty-nine (39) weeks on a full-time basis in the first twelve months after starting employment,   the employee must reimburse the University the full amount of relocation expenses paid by the University.
  13. Exceptions to extend applicability beyond these employees require a business justification and must be explicitly approved by the Director of Athletics, EVP, or President as appropriate.
  14. The President will recommend an amount for reimbursement and/or direct payment for the Executive Vice Presidents/Provost to the Board. The Chairman of the Board will recommend an   amount for reimbursement and/or direct payment for the President to the Board.
  15. The formula for determining the amount to be reimbursed is based on the distance of the move. This figure represents the maximum reimbursement allowed. The allowance for a move   constitutes the maximum commitment for reimbursement of University and/or Foundation funds, rather than an entitlement of the employee. The figure is also the maximum amount the   University will pay when the direct bill option is selected. The formula is calculated according to the distance of the move, as follows:
Mileage Reimbursement of expenses up to:
≤ 1,000 miles $2,000
≤ 1,500 miles $2,500
≤ 2,000 miles $3,000
≤ 2,500 miles $3,500
≤ 3,000 miles $4,000
  1. It may be the case that the competitive hiring practices of a specific field require exceptions to this policy. Exceptions that involve costs of up to 200% of the standard formula may be approved by the Dean, Director of Athletics, or EVP as appropriate. Exceptions above 200% of the standard formula or involving other requirements of the policy will require documentation of the business justification for the requested exception and these require approval by the EVP or President as appropriate.

PROCEDURES

Relocation and Moving Procedures are located here. Upon acceptance, the University’s contracted relocation services provider, Signature Relocation, will contact the employee directly to assist the employee with their relocation.

ENFORCEMENT

Violations of this policy or associated procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, the University of Connecticut Student Code, or other applicable University Policies.

RELATED POLICIES

Reimbursement of Recruitment Expenses, Policy on

POLICY HISTORY

Policy Created:  07/01/2003 (Reimbursement of Recruitment and Moving Expenses Policy approved by Board of Trustees)

Revisions:

08/07/2013 (Reimbursement of Moving Expenses Policy and Procedures approved by Board of Trustees)

11/21/2014 (Procedural revisions to Reimbursement of Moving Expenses Policy and Procedures)

02/24/2021 (Relocation and Moving Policy approved by Board of Trustees)

Separation Policy for Unclassified Board of Trustees Exempt Managers and Confidential Employees

July 24, 2013

Title: Separation Policy for Unclassified Board of Trustees Exempt Managers and Confidential Employees
Policy Owner: Board of Trustees
Applies to: June 26, 2013
Campus Applicability: All Campuses
Effective Date: June 26, 2013
For More Information, Contact Office of Faculty and Staff Labor Relations
Contact Information: (860) 486-5684
Official Website:   https://hr.uconn.edu/employee-relations/

POLICY STATEMENT

This policy applies to the University of Connecticut at Storrs, all regional campuses including the Schools of Law and Social Work and the University of Connecticut Health Center. Managerial and Confidential employees of the University of Connecticut who do not have academic tenure are generally employed at-will and may be separated from employment for any lawful reason without advance notice. Management and Confidential employees who are involuntarily separated from the University of Connecticut for reasons  unrelated to their job performance such as lay off, position elimination, or management reorganization  may, at the sole and exclusive discretion of the University, be eligible for  separation benefits in accordance with this policy. This policy does not apply to: (i) separation of an employee due to voluntary resignation or retirement; (ii) separation of an employee as the result of disciplinary action or for misconduct; or (iii) separation of an employee due to job performance.

SEPARATION BENEFITS

The separation benefits, if offered, will be in accordance with the guidelines provided below.
1.  Release
In order to receive separation benefits, the employee must execute a separation agreement and general release in a form acceptable to the University.  Typically, the University will require a non-disparagement provision.
2. Notice and/or Lump Sum Payment
At the discretion of the employer, the University may offer one of the following:
(a)     written notice in advance of the effective date of separation, based on years of credited service at the University as shown below;
OR
(b)     lump sum payment of salary in lieu of notice according to years of credited service at the University as shown below;
OR
(c)    a combination of written notice and lump sum payment up to the maximum allowable limit, based on years of credited service at the University as shown below.
Less than
 Years of Service

1 year
 Notice Period or Lump Sum Payment

–0–
Minimum

 1 year

 2 months
Minimum

 2 years

 3 months
Minimum

 4 years

 4 months
Minimum

 6 years

 5 months
Minimum

 8 years

 6 months
3.  Health Insurance:
If the separating employee is receiving health insurance through the University, the  University may extend the employee’s health insurance beyond the date of separation until the earlier of (a) up to six months (or such shorter time as the University specifies) or  (b) when the separated employee becomes employed with an employer who offers health insurance.
Upon expiration of University-subsidized health insurance, the separated employee may elect to purchase additional health insurance continuation by paying the employee and employer share of the premium as provided by relevant state and/or federal law.
4.  Outplacement Counseling
The University may choose, in its discretion, to offer job search assistance, career counseling or outplacement services.

EXCEPTIONS

Compensation or benefits in excess of this Policy may only be extended for good cause and only with the written approval of both the relevant Vice President or Vice Provost and the Director of Labor Relations.

POLICY HISTORY

Policy Created: 6-26-2013 (BOT Approved)

Vendor Code of Conduct

February 12, 2013

Title: Vendor Code of Conduct
Policy Owner: President’s Committee on Corporate Social Responsibility
Applies to: Others
Campus Applicability:  Storrs, and Regional Campuses
Effective Date: January 9, 2013
For More Information, Contact Director of Contracting and Compliance
Contact Information: (860) 486-5898
Official Website: http://www.csr.uconn.edu/

The University of Connecticut (“UConn”) has a longstanding commitment to the protection and advancement of socially responsible practices that reflect respect for fundamental human rights and the dignity of all people. UConn strives to promote basic human rights and appropriate labor standards for all people throughout its supply chain. Promoting these values in concrete practice is the central charge of the President’s Committee on Corporate Social Responsibility (http://csr.uconn.edu/).

UConn is also committed to  building a safe, healthy and sustainable environment through the conservation of natural resources, increasing its use of environmentally responsible products, materials and services (including renewable resources), and preventing pollution and minimizing waste through reduction, reuse and recycling. UConn is proactive about purchasing products that have these environmental attributes or meet recognized environmental standards, when practicable, and buying from entities committed to the support of campus sustainability goals.  The University seeks to partner and contract with vendors that demonstrate a similar commitment to these values. Selected vendors may be required to provide a comprehensive summary report of their corporate social and environmental practices.

Principal Expectations

The principal expectations set forth below reflect the minimal standards UConn’s vendors are required to meet.

Nondiscrimination. It is expected that vendors will not discriminate in hiring, employment, salary, benefits, advancement, discipline, termination or retirement on the basis of race, color, religion, gender, nationality, ethnicity, alienage, age, disability or marital status, and will comply with all federal nondiscrimination laws and state nondiscrimination laws[1], including Chapter 814c of the Connecticut General Statutes (Human Rights and Opportunities), as applicable, and further will provide equal employment opportunity irrespective of such characteristics, including complying, if applicable, with Federal Executive Order 1124b, and the Rehabilitation Act of 1973.

Freedom of Association and Collective Bargaining. It is expected that vendors will respect their employees’ rights of free association and collective bargaining, including, if applicable, complying with the National Labor Relations Act, and, if applicable, Chapters 561 and 562 of the Connecticut General Statutes (Labor Relations Act, Labor Disputes) and Chapters 67 and 68 of the Connecticut General Statutes (State Personnel Act, Collective Bargaining for State Employees).

Labor Standard Regarding Wages, Hours, Leaves and Child Labor. It is expected that vendors will respect their employees’ rights regarding minimum and prevailing wages, payment of wages, maximum hours and overtime, legally mandated family, child birth and medical leaves, and return to work thereafter, and limitations on child labor, including, if applicable, the rights set forth in the Federal Fair Labor Standards Act, the Federal Family and Medical Leave Act, the Federal Davis-Bacon Act and Chapters 557 and 558 of the Connecticut General Statutes (Employment Regulation, Wages).

Health and Safety. It is expected that vendors will provide safe and healthful working and training environments in order to prevent accidents and injury to health, including reproductive health, arising out of or related to or occurring during the course of the work vendors perform or resulting from the operation of vendors’ facilities. Accordingly, it is expected that vendors and their subcontractors will perform work pursuant to UConn contracts in compliance with, as applicable, the Federal Occupational Safety and Health Act and Chapter 571 of the Connecticut General Statutes (Occupational Safety and Health Act).

Forced Labor. It is expected that vendors will not use or purchase supplies or materials that are produced using any illegal form of forced labor.

Harassment or Abuse. It is expected that vendors will treat all employees with dignity and respect, and that no employee will be subjected to any physical, sexual, psychological or verbal abuse or harassment.  It is further expected that vendors will not use or tolerate the use of any form of corporal punishment.

Environmental Compliance. It is expected that vendors will comply with all applicable federal and state environmental laws and Executive Orders, including but not limited to Titles 22a and 25 of the Connecticut General Statutes (Environmental Protection and Water Resources protection) and Executive Order 14 (concerning safe cleaning products and services). UConn expects vendors will employ environmentally responsible practices in the provision of their products and services.

Preferential Standards

The preferential standards set forth below reflect UConn’s core values. UConn will seek to uphold these values by considering them as relevant factors in selecting vendors.

Living Wages. UConn recognizes and affirms that reasonable living wages are vital to ensuring that the essential needs of employees and their families can be met, and that such needs include basic food, shelter, clothing, health care, education and transportation.  UConn seeks to do business with vendors that provide living wages so as to meet these basic needs, and further recognizes that compensation may need to be periodically adjusted to ensure maintenance of such living wages.  Vendors are encouraged to demonstrate that they pay such living wages.

International Human Rights. For UConn, respect for human rights is a core value.  UConn seeks to do business with vendors who do not contribute to or benefit from systemic violations of recognized international human rights and labor standards, as exemplified by the Universal Declaration of Human Rights.

Foreign Law. UConn encourages vendors and vendors’ suppliers operating under foreign law to comply with those foreign laws that address the subject matters of this code, provided such foreign laws are consistent with this code. Vendors and their suppliers operating under foreign law are similarly encouraged to comply with the provisions of this code to the extent they can do so without violating the foreign law(s) they operate under.

Environmental Sustainability. UConn will prefer products and services that conserve resources, save energy and use safer chemicals, such as recycled, recyclable, reusable, energy efficient, carbon-neutral, organic, biodegradable or plant-based, in addition to products that are durable and easily reparable, and that meet relevant certification standards above and beyond those required by law. While UConn is not legally bound to comply with Connecticut General Statutes 4a-67a through 4a-67h concerning environmental sustainability standards in purchasing, it will nevertheless consider vendors’ ability to meet those standards in rendering its purchasing decisions. Vendors are encouraged to demonstrate their commitment to environmental sustainability.

Compliance Procedures

Anyone who believes a vendor doing business with UConn has not complied or is not complying with this code may contact the University’s REPORTLINE at 1-888-685-2637 or https://uconncares.alertline.com/gcs/welcome.  The REPORTLINE is operated by a private (non-University) company. No effort is made to identify the person reporting and no trace of the call is performed. Information received is given to the Office of Audit, Compliance and Ethics, who will evaluate the concerns raised and, if necessary, refer the matter to the most appropriate University office for review.

The Office of University Compliance has the authority to investigate such matters, and if warranted, recommend remedial action to the UConn administration.

[1] Wherever this code refers to compliance with federal or state laws, that term includes compliance with any regulations duly promulgated pursuant to such laws.

Policy Created: January 7, 2013 (Approved by the President’s Cabinet)

Revised: July 14, 2015

Policy Relating to Low Speed Vehicles

February 4, 2013

Title: Policy Relating to Low Speed Vehicles
Policy Owner: Logistics Administration
Applies to: Faculty, Staff, Students
Campus Applicability:
Effective Date: February 1, 2013
For More Information, Contact Logistics Administration
Contact Information: (860) 486-3029
Official Website: https://park.uconn.edu/

Policy Relating to Low Speed Vehicles
This policy supersedes Utility Cart Policy 4/11/2008

1. Introduction

This policy establishes requirements for the procurement, maintenance and operation of golf carts and other low speed vehicles (hereinafter “LSVs”) (i.e., “Club Cars,” “Golf Carts,” “Cushman Carts,” and comparable utility vehicles) on the grounds of the University of Connecticut.

The Connecticut Department of Motor Vehicles does not register LSVs. Effective with the enactment of Section 14-300g of the Connecticut General Statutes, the traffic authority of a city, town, or borough may decide to allow the operation of LSVs on roadways within its jurisdiction that have speed limits of twenty-five (25) mph or below. Pursuant to Section 10a-139 of the Connecticut General Statutes, the University of Connecticut constitutes a traffic authority which can establish policy for the use, purchase, and maintenance of LSVs on its grounds.

2. Purpose and Applicability

The purpose of this policy is to regulate the procurement and use of LSVs and enhance the safety of our faculty, staff employees, students, visitors, and University property. All members of the University of Connecticut community are subject to this policy including students, staff, and faculty. Employees of University contractors who utilize LSVs owned or leased by the University shall be subject to this policy as well. The policy:

  • Discusses the appropriate use of LSVs;
  • Establishes requirements pertaining to the operation of LSVs;
  • Establishes requirements for maintenance and repair of LSVs;
  • Establishes requirements for LSV identification; and
  • Establishes operator and supervisor responsibility.

3. Definition

Low Speed Vehicle: A four-wheeled motor vehicle that has a gross vehicle weight rating (“GVWR”) of less than 3000 pounds and whose speed attainable in one (1) mile is more than twenty (20) miles per hour and not more than twenty-five (25) miles per hour on a paved level surface.

4. Use of Low Speed Vehicles

LSVs may be used at the University for a variety of purposes for which larger vehicles may be less well-suited, including, but not limited to:

  • Transportation of persons with physical disabilities;
  • Transportation of items long distances that are too large/bulky to be carried by hand;
  • Transportation of University guests or VIPs;
  • Emergency response;
  • Access to areas where a licensed vehicle may have difficulty navigating;
  • Avoidance of damage to sidewalks, landscaping or other property that may occur with traditional licensed road-use vehicles; and
  • Landscape, maintenance and agricultural use.

5. Operator Requirements

All operators of LSVs shall meet the following requirements before operating an LSV on the grounds of the University of Connecticut:

  • Operators must possess a valid U.S. driver’s license and be at least eighteen (18) years of age. Approved operators shall immediately notify their supervisor if and when their driver’s license is suspended or revoked. Operators who are contractor employees shall immediately notify their supervisor if their driver’s license is suspended or revoked.
  • Operators shall have knowledge of and comply with the state of Connecticut motor vehicle laws;
  • Employees of University contractors may not operate University-owned or leased LSVs unless the contractor, in an existing agreement with the University, is contractually obligated to indemnify the University against all suits, actions, claims, demands and liabilities arising out of or in connection with the operation of the LSVs or has signed a separate indemnification agreement obligating it to do so.
  • Contractors/vendors may not operate University-owned or leased LSVs unless and until they have signed a copy of the “Low Speed Vehicle Operator Acknowledgment” form, available on the web at https://transpo.uconn.edu/low-speed-vehicles/.
  • undergraduate students may operate LSVs with the following additional restrictions:

° Undergraduate students assigned to operate LSVs must be employed by the University through the Office of Student Employment.

° Undergraduate students operating LSVs will be subject to all the requirements of the LSV Policy applicable to University employees.

° In addition, students will be subject to the University Student Code of Conduct. Any violations will be reported to the Office of Community Standards.

Volunteers, visitors, and all other individuals shall not be permitted to operate LSVs on University grounds.

6. Safety Devices

Each LSV shall be equipped with:

  • a horn and an automatic audible back up warning device;
  • a flag that is positioned to assist operators of motor vehicles in observing the location and operation of such LSV;
  • a side and rear view mirror;
  • a flashing yellow hazard light on the top of those LSVs equipped with cabs;
  • electric wipers on LSVs equipped with windshields;
  • a window defroster/defogger on LSVs equipped with windshields; and
  • a three point seat belt or a lap belt.

LSVs shall not be modified in any manner that affects the manufacturer’s recommended mode of operation, speed or safety of the vehicle without the manufacturer’s prior written approval.

Any person who operates an LSV in violation of these requirements, in violation of any insurance requirement, or in violation of any other condition or limitation established by the local traffic authority shall have committed an infraction.

7. Vehicle Operating Standards

The following standards shall apply to the operation of LSVs on University property:

  • The operator of any LSV shall carry his or her valid Connecticut motor vehicle operator’s license while operating such LSV.
  • Operation of LSVs shall be limited to daylight hours.
  • No LSV shall be operated on any street or highway where the posted speed limit is more than twenty-five (25) miles per hour.
  • The speed limit for LSVs operating on pedestrian ways and bike ways shall be five (5) MPH. LSVs shall be operated at speeds not greater than fifteen (15) MPH on roadways, and shall be operated at lesser speeds as conditions dictate.
  • Operators shall consider the terrain, weather conditions, visibility, and existing pedestrian and other vehicular traffic which may affect the safe operation of the vehicle.
  • Although LSVs may be operated off-road when being used for official business, they should be operated on roadways or walkways whenever possible. When operated off- road, LSVs shall be operated at low speeds (not exceeding five (5) MPH) that allow stopping time in the event of unexpected pedestrians or other obstacles.
  • Operators shall stop at all blind intersections. They will also stop when rounding the corners of buildings when the LSV is being operated off-road or on walkways.
  • Pedestrians shall be given the right-of-way at all times. LSVs shall be operated with the utmost courtesy, care, and consideration for the safety of pedestrians.
  • LSV operators shall be diligent and pay particular attentions to the needs of disabled persons, as limitations in vision, hearing and/or mobility may impair the ability of such persons to see, hear, or move out of the way of vehicles.
  • Operators shall be responsible for the security of the ignition key while an LSV is assigned to them. Anytime an LSV is unattended, the key shall be removed from the ignition and kept in the possession of the authorized operator.
  • LSV operators shall not be permitted to drive while wearing devices that impede hearing, such as stereo headsets or earplugs. LSV operators shall not talk on the phone or text while driving.
  • LSV operators may cross roadways only at intersections or at pedestrian crosswalks by slowly driving alongside the pedestrian crosswalk. LSVs shall only cross roadways in areas that are clearly visible from all directions. During low light conditions, LSVs shall cross only in well-lighted areas.
  • LSV operators shall come to a complete stop before crossing a roadway or proceeding through intersecting sidewalks or other areas that may have blind spots.
  • All passengers shall be seated in seats designed for such use. No passenger shall be allowed to be transported on the bed, back or side of the LSV except for medical emergency transportation.
  • LSVs shall never carry more passengers than the number of seat belts in the vehicle, except for medical emergency transportation.
  • LSVs shall not be parked:
    ° in handicap accessible or otherwise reserved spaces;
    ° on any walkway that constitutes a pedestrian travel route except when temporarily parked on walkways while the operator is performing work-related duties inside the building; or
    ° in such a way that blocks any building entrance or exit.

8. Department Administrative Responsibilities

Department supervisors shall:

  • Advise each employee under his or her supervision who operates an LSV of this policy.
  • Arrange for all operators to review the pertinent LSV owner’s manual and receive appropriate hands-on training prior to operating an LSV.
  • Obtain from each operator a fully-executed copy of the “Low Speed Vehicle Operator Acknowledgment” form https://transpo.uconn.edu/low-speed-vehicles/ and a copy of the driver’s license for each person operating an LSV on University property; and
  • Send a copy of the fully-executed “Low Speed Vehicle Operator Acknowledgment Form” to University Transportation Services, attention Erin Lirot (or her successor in office), at 3 N. Hillside Road, U-6199, Storrs, CT 06269-6199.

9. Procurement

University Departments seeking information about purchasing an LSV shall be directed to the Supervisor at the Motor Pool at (860) 486-3029.

LSVs are considered part of the University fleet and in general fall under Motor Pool policies. Accordingly,

  • If the LSV ordered is replacing another within the same department, the Department Head is responsible for coordinating with the Manager of Motor Pool and the Purchasing Department to obtain the proper identification markings and logo.
  • A new purchase which will replace an existing LSV should so state on the purchase order.
  • Additions to the fleet shall be approved by the Director of Logistic Administration and reviewed by the Supervisor of the Motor Pool.
  • All LSVs shall be ordered with four (4) keys. The Motor Pool shall retain a key to each University vehicle.
  • All new LSVs shall be delivered to the Motor Pool.
  • The Motor Pool shall get the ‘Receiving’ copy of the purchase order (which should include a complete list of all options and specifications).
  • Trade-in LSVs shall be so identified on the purchase order, which shall also include: the UConn ID number, year, make and model, trade-in allowance, and Vehicle Identification Number (VIN).

10. Signage on Low Speed Vehicles

It shall be the responsibility of the Motor Pool to install the standard Oak Leaf –UCONN Logo on the doors of all new vehicles that come through Motor Pool.

11. Maintenance Responsibilities

  • Each LSV operator shall be responsible for providing timely notification of any safety and/or maintenance concern to his or her supervisor.
  • Supervisors shall be responsible for arranging for the timely repair of the LSV when problems are reported. If timely repairs cannot be made, the LSV shall be taken out of service until the repairs are completed. All maintenance and repairs to University-owned LSVs shall be administered by the University of Connecticut Motor Pool, located at 9 N. Hillside Road, Unit 3016 Storrs, Connecticut (phone: 860-486-3029).
  • Individuals operating LSVs shall be responsible for thecleaning and non-mechanical maintenance of the vehicles.

The department to which the LSV is assigned shall be responsible for maintenance of the LSV and the cost of such maintenance. (See above maintenance and repair information.)

12. Accident Reporting

Any accident involving an LSV shall be reported to the operator’s supervisor, or, if the operator is a contractor employee, to their supervisor and the University’s Project Manager. The supervisor or the University’s Project Manager, shall contact Transportation Services at (860) 486-6092 within forty-eight (48) hours of the accident, regardless of fault, and whether or not the accident has resulted in damage or personal injury. The supervisor or the University’s Project Manager shall also complete an accident report at www.transpo.uconn.edu.

Low Speed Vehicle Operator Acknowledgment Form can be accessed at: https://transpo.uconn.edu/low-speed-vehicles/

Provost’s Policy on Faculty Leaves

December 19, 2012

Title: Provost’s Policy on Faculty Leaves
Policy Owner: Office of the Provost
Applies to: Faculty
Campus Applicability: All Campuses, including UConn Health
Effective Date: July 13, 2015
For More Information, Contact Office of the Provost
Contact Information: (860) 486-4037
Official Website: http://provost.uconn.edu/

Please see the following July 13, 2015, memo from Provost Mun Choi regarding Faculty Leaves and proper administrative notification: Administrative Notification of Faculty Leaves, July 13, 2015.

Missing Student Policy

September 5, 2012

Title: Missing Student Policy
Policy Owner: UConn Police Department
Applies to: Faculty, Staff, Students
Campus Applicability:  Storrs
Effective Date: August 18, 2016
For More Information, Contact Deputy Chief Maggie Silver
Contact Information: 860-486-4800
Official Website: http://www.police.uconn.edu/

If a member of the university community has reason to believe that a student is missing, whether or not the student resides on campus, all possible efforts will be made to locate the student to determine his or her state of health and well-being through the collaboration of UConn Police, Dean of Students Office, Residential Life staff, and local law enforcement.

At the beginning of each year or upon matriculation, all students are given the opportunity to identify an individual to be contacted by the University in case of emergency.

This contact information is subject to the University’s FERPA Policy. (See: http://policy.uconn.edu/?p=368).

In addition, consistent with Clery Act requirements, all students living in on-campus housing are also given the option each year, or upon moving into on-campus housing, to designate a confidential contact for use in case the student is reported missing.  Although the same contact may be provided for both purposes, by law the missing student contact is distinct from the general emergency contact provided by all students, and is held to a higher standard of confidentiality than the general emergency contact.  It will be accessible only to authorized University personnel, and disclosed only to law enforcement personnel in furtherance of an investigation.  To help ensure timely and complete notification and investigation of all missing student situations, confidential missing student contact should be provided or updated at: https://student.studentadmin.uconn.edu/psp/CSPR/EMPLOYEE/HRMS/c/CC_PORTFOLIO.SS_CC_EMERG_CNTCT.GBL.

If a member of the university community has reason to believe that any student is missing they should immediately contact UConn Police at 860-486-4800.  

In missing persons cases, time is of the essence. Hence, we urge the community to contact UConn Police immediately upon suspicion that an individual is missing.  The UConn Police Department is committed to begin an investigation upon the first report.

The UConn Police department will initiate formal investigation or contact the appropriate law enforcement agency.

UConn Police will communicate and collaborate as appropriate with one or both of the following departments:

  • Dean of Students Office at (860) 486-3426
  • Residential Life Staff at (860) 486-9000

Within 24 hours of the determination that a residential student is a missing person, UConn Police will:

  • Notify the local law enforcement agency with jurisdiction, if other than UConn Police;
  • Notify the student’s designated missing person contact;
  • If the student is under the age of 18 years and is not emancipated, notify the student’s custodial parent or guardian

However, if the student is under 18 and is not an emancipated individual, UConn Police will notify the student parent or guardian as well as any other designated missing person contact.

 

Credit Hour

August 22, 2012

Title: Credit Hour
Policy Owner: Office of the Provost
Applies to: Students
Campus Applicability: All Campuses, including UConn Health
Effective Date: August 15, 2012
For More Information, Contact Office of the Provost
Contact Information: (860) 486-4037
Official Website: http://provost.uconn.edu/

The University of Connecticut, as mandated by the U.S. Department of Education and the New England Association of Schools and Colleges, and following Federal regulation, defines a credit hour as an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutional established equivalence that reasonably approximates not less than –

(1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for one semester or the equivalent number of hours of instructional and out of class work for shorter sessions (e.g. summer); or

(2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Instruction and out of class work increase commensurately, for courses consisting of two, three, four, five or more credit hours.

 

Policy Created: August 15, 2012 (Approved by President’s Cabinet)

Parking and Vehicle Policy

August 21, 2012

Title: Parking and Vehicle Policy
Policy Owner: Facilities Operations – Logistics
Applies to: Workforce Members, Students, Visitors
Campus Applicability: All UConn Campuses, except UConn Health
Approval Date: May 29, 2025
Effective Date: May 29, 2025
For More Information, Contact Parking Services
Contact Information: parkingservices@uconn.edu
Official Website: https://park.uconn.edu/

BACKGROUND

The University of Connecticut (“UConn”) is authorized by state law[1] to promulgate rules and regulations concerning the parking and operation of all Motor Vehicles on UConn campuses, which include its Main Campus (Storrs), its Law School (Hartford), and each of its Regional Campuses.

Facilities Operations has overall supervisory responsibility for parking and Motor Vehicle operations at UConn Storrs, UConn Law School, and Regional Campuses.  UConn Parking Services, a subdivision of Logistics, is designated to enforce these rules and regulations.

PURPOSE

To establish a framework for the allocation, regulation, and enforcement of parking and vehicle use across UConn campuses, ensuring equitable access, safety, and alignment with the University’s operational needs and mission.

APPLIES TO

Workforce members, students, and visitors on the UConn Storrs, UConn Law School, and Regional Campuses.

DEFINITIONS

Bicycle: Any wheeled vehicle that is not self-propelled and is designed to be pedaled by the rider.

Employee, Regular Payroll: UConn employees who receive UConn bi-weekly paychecks created during its regularly scheduled payroll processes and who are, therefore, eligible for pre-tax Parking Permit fee deductions and the annual extension of preexisting permit parking privileges.

Employee, Special Payroll: UConn employees whose employment periods are part-time, seasonal, or contractually limited.

Hand/Stair Rail: Any railing intended to provide physical support to a pedestrian.

Immobilization: Restricting the vehicle’s use by detaining it at the point of infraction with a UConn locking device.

Impoundment: Removing the owner’s lock, transporting the vehicle to a UConn facility and detaining it.

Motor Vehicle: A motorized conveyance designed for transportation, including but not limited to cars, trucks, motorcycles, motorbikes, motor scooters, and mopeds. Motor Vehicles are classified into the following categories based on their design, engine capacity, and/or Connecticut state law and regulatory requirements:

  1. Motorcycle: A Motor Vehicle with no more than three wheels in contact with the ground, designed with a saddle or seat for the rider or a platform for standing. Motorcycles may not be operated on sidewalks under state law. This includes:
    • Motor scooters with an engine capacity greater than 50 cubic centimeters (cc), which are classified as motorcycles under Connecticut state law and require registration and a valid motorcycle license for operation on public roadways.
    • Bicycles with an attached motor, except those classified as mopeds (bicycles with a helper motor).
  2. Motorized Personal Transportation Vehicle (MPTV): A vehicle or device used for human transport that does not require a license to operate and is propelled by a fuel- or battery-driven motor. This includes:
    • Electric bicycles
    • Electric skateboards
    • Hoverboards
    • Self-balancing electric scooters
    • Gasoline-powered scooters
    • Mopeds (bicycles with a helper motor)
      • A moped is a bicycle equipped with a helper motor with the following characteristics:
        • Engine capacity of less than 50 cubic centimeters (cc)
        • Not exceeding two brake horsepower
        • Maximum speed of 30 mph with automatic transmission
        • Not subject to registration, but operators must have a valid motorcycle license to ride on public roadways.
  3. Motor Scooter: A subset of vehicle under MPTVs or Motorcycles, depending on engine size:
    • Scooters with an engine capacity of less than 50 cc are classified as “bicycles with a helper motor” (mopeds).
    • Scooters with an engine capacity greater than 50 cc are classified as motorcycles under state law, requiring registration and a motorcycle license for operation on public roadways.

      Parking Citation (‘Citation’): The written documentation of a violated parking regulation; any associated parking fine(s) will remain due until it is either paid or an appeal is upheld.

      Parking Permit (‘Permit’): UConn Parking Permits authorize parking by the permit holder on designated areas of UConn campuses, with some restrictions. Permits are available for online purchase year-round by UConn employees and students.

      Public Safety Equipment: Any system or resource necessary for the prevention of and protection from events that could endanger the safety of the public from significant danger, injury/harm, or damage, such as crimes or disasters.  For example, fire hydrants and blue light emergency phones.

      POLICY STATEMENT

      The operation and parking of a Motor Vehicle on UConn campuses is a privilege granted by UConn. All individuals who operate or park a Motor Vehicle on UConn campuses must comply with applicable state and federal laws, as well as UConn policies. All vehicles, including Bicycles, skateboards, and MPTVs, must be operated in a manner that does not endanger pedestrians or obstruct pathways.

      The University reserves the right to restrict or regulate any transportation device that poses a safety hazard.

      Parking Permits

      Parking on UConn campuses, including Motorcycles, Mopeds, and Motor Scooters, requires a valid Parking Permit. MPTVs do not require Parking Permits but they are subject to all vehicle and traffic laws on UConn campuses.

      All workforce members and students who park on UConn campuses must register their vehicles with UConn Parking Services and display a valid UConn Parking Permit when parked on campus. Parking Permits are valid for the permit holder only as Parking Permits are not transferable. A Parking Permit grants the holder the opportunity to park within designated area(s), but it does not guarantee the availability of a parking space. Not finding a space in a preferred lot is not a valid reason for violating parking policy or regulations.

      Students enrolled at institutions other than UConn are considered visitors and must use designated visitor parking for a fee. UConn students employed by UConn are NOT eligible for the purchase of employee Parking Permits.

      Affiliated individuals who park on UConn campuses are required to purchase an Area 2 Parking Permit to be authorized to park.

      Parking Services is not authorized to issue temporary state handicap parking placards.

      UConn Parking Permit holders are responsible for keeping their vehicle information up to date. Any changes to vehicle registration must be reported to Parking Services immediately.

      Parking Services reserves the right to revoke a Parking Permit and its associated privileges before its expiration.

      Restricted Parking

      Parking of any vehicle, including Bicycles, is strictly prohibited in the following areas unless explicitly designated:

      • Sidewalks, pedestrian walkways, and crosswalks or anywhere that obstructs or negatively impacts pedestrian movement
      • Alleyways, fire lanes, driveways, loading zones, ADA parking transfer zones
      • Within 10 feet of fire hydrants or Public Safety Equipment
      • Adjacent to UConn buildings
      • Inside buildings, under overhangs, or in breezeways
      • Secured to unauthorized structures (e.g., trees, Hand/Stair Rails, bollards, fences, signposts, or Public Safety Equipment)
      • Any location or manner that creates, or has potential to create, a public safety hazard such as blocking or encumbering a building entrance or exit

      Additionally:

      • Bicycles must be parked in designated Bicycle racks.
      • Overnight parking, not specifically authorized by University Permit privileges, posted signage, or written communication from Parking Services is prohibited.
      • Severe weather may require UConn to modify or suspend normal parking operations. Vehicles that impede snow removal will be ticketed by UConn Parking Services and/or towed.
      • Vehicles abandoned or otherwise parked for an extended period in an inoperable or neglected condition may be impounded without notice by Parking Services, at the owner’s risk and expense.

      Event parking may require temporary redirection of Permit holders to alternate parking locations. Permit holders must comply with posted signage or instructions from Parking Services regarding event-related parking adjustments.

      Parking Citations

      • Failure to display a valid Parking Permit or comply with applicable laws, regulations, and policies may result in Parking Citations, towing, or revocation of parking privileges. The registered owner of the cited Motor Vehicle is responsible for the payment of the associated fines.
      • Unpaid Parking Citations after 14 days are considered delinquent, accrue late fees, and cannot be appealed.
      • Unauthorized vehicles in restricted areas may be impounded at the owner’s expense.

      ENFORCEMENT

      Parking rules and regulations are enforced year-round, including during academic recesses. University Permit parking privileges are strictly enforced in most surface lots between the hours of 7:00 a.m. and 5:00 p.m. on weekdays, unless otherwise posted. Parking garages are enforced 24/7 year-round. Although Permits are not required in most employee and student commuter lots after 5 PM, they are required in all resident and apartment lots and in other restricted locations 24/7.

      Violations of this policy or procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

      PROCEDURES

      Parking Permits

      See Parking Services/Permits for specific Parking Permit information.

      Employees

      Employee Parking Permits are available for purchase throughout the year. See: Employee Permit Parking information.

      New UConn Regular and Special Payroll Employees may register and purchase their UConn Parking Permits online or may apply for and purchase their Parking Permits at the Parking Services Office in Storrs.
      Only Regular Payroll Employees are eligible for payroll-deducted Permits.

      Special payroll Employees must pay for their Parking Permits upfront using a credit/debit card, check, or money order.

      Renewal of Permits

      The parking privileges of Regular Payroll UConn Employees are automatically extended from one Permit year to the next. Those who secure their parking privileges using payroll deductions will be given the opportunity to discontinue their deductions.  Special payroll Employees must manually renew their Parking Permit if they continue working at UConn in subsequent semesters. Permits purchased using check, money order or credit/debit card can be cancelled through Parking Services for refunds according to the prorated refund schedule.

      Students

      Permit types and eligibility are based on academic credit hours and housing status. Parking Permits are available for students living off campus (commuter); on campus (resident); or teaching assistants/graduate assistants (GA/TA). UConn annual student Parking Permits remain valid from the start of the fall semester to the end of summer recess.

      See: Student Parking Permit Product and Sales Information for the Storrs and Regional campuses.

      See: Resident Parking Permits Rates, Types, & Eligibility.

      • Resident Student Permits: Students with 54 or more earned academic credits assigned UConn housing on the Storrs or Regional campuses are eligible to purchase a Resident Parking Permit.
      • Exceptions to 54 Credit Rule for Resident Students: Exceptions for resident students with fewer than 54 credits are limited to medical needs or life events that require a resident student to have a car on campus. Documentation may be required, and parking is typically restricted to Lot J or other perimeter lots.  Off-campus employment obligations do not qualify for an exemption from the 54-earned-credit-hour prerequisite.
      • Commuter Student Permits: All Commuter students are eligible to purchase available Commuter Parking Permits.
      • Student Carpool Permits: Only commuter students are eligible to purchase Carpool Permits.

      Renewal of Permits

      Students must renew Parking Permits each academic year if they plan to park on campus. To cancel a Permit, students must notify Parking Services, and if eligible, they may receive a prorated refund based on UConn’s refund schedule.

      Visitors

      Visitors can make their own parking arrangements on all UConn campuses. On the Storrs campus, hourly self-pay parking is also available in the North and South parking garages.

      For all campuses, see: Guest and Visitor Parking.

      Accessible Accommodations and Special Requests

      Parking Services’ staff are available to discuss on-campus travel and parking accommodation for those with special circumstances at (860) 486-4930.

      Connecticut residents may visit the Connecticut Department of Motor Vehicles website to learn more about the availability and privileges associated with Connecticut’s temporary handicap parking placards.

      For Employees

      UConn Faculty and Staff with state-issued handicap placards can apply for a UConn Parking Permit and use ADA compliant spaces within their selected Permit-type area. See: UConn Accessible Parking for complete Accessible Parking information.

      For Students

      Any UConn Resident student requesting to purchase a Parking Permit based on a documented disability should register with the Center for Students with Disabilities (CSD) and follow the procedures for requesting accommodations. See: UConn Center for Students with Disabilities (CSD).

      Parking Citations & Appeals

      Parking Citations & Fines

      Payment of UConn Parking Citations can be made online, by mail, or in person at Parking Services. Acceptable payment methods include check, credit/debit card, or money order made out to the “University of Connecticut.”

      See: Paying a Ticket.

      See: Parking Citation Appeal Processes and associated forms.

       Parking Citations must be paid within 14 calendar days of issuance. Payment methods include:

      • Online: via the Parking Services website.
      • By mail: with check or money order payable to “University of Connecticut.”
      • In person: at the Parking Services Office.

      Unpaid Citations after 14 days are delinquent and subject to late fees. Delinquent Citations cannot be appealed. UConn may send Citations that are delinquent for six months or more to a collection agency. Unpaid student Citations may be posted to student fee bills. All those with delinquent Parking Citation fees will be sent up to three notifications of payment.

      Two weeks following the issuance of the third payment notification, the revocation of the payee’s UConn parking privileges may occur. If a Permit is revoked, a refund of the remaining value of the Permit may be considered.

      UConn may forward any Parking Citation fees delinquent for six months or more to a collection agency.  The overdue Parking Citation fees of UConn students can be posted to their student fee bills for payment.

      See: Paying a Ticket for full payment details.

      How to Appeal a Parking Citation

      Appeals must be submitted in writing within 14 calendar days of Citation issuance. Appeal methods Appeals may be submitted online or via the submission of a preprinted paper form, available for online download and at the Parking Services (Storrs) office. Parking Citation appeals are either “granted” or “denied”. If granted, no payment is due.  If denied, payment must be made within 14 days to avoid a late fee.

      If an appeal is denied, payment must be made within 14 days to avoid late fees. An appellant may request a verbal appeal only if new facts were omitted from the original appeal.

      The verbal appeal process may be initiated by phone at (860) 486-4930.

      See: Citation Appeals | Parking Services

      Towing and Impoundment

      Private towing contractors complete tows initiated by UConn. Any towing or storage fees must be paid directly to the towing contractor.

      All impounded Motor Scooters will be stored within a Parking Services facility until claimed by their owners or disposed of by UConn through not-for-profit donation.

      A Bicycle parked or operated in violation of these regulations may be impounded.  UConn will not compensate the owner of the Bicycle for the cost of any lock (or other security device) that is cut or otherwise damaged during the Impoundment process.

      Violations of any Bicycle or traffic regulation may result in:

      • criminal charges
      • Impoundment of the Bicycle
      • the assessment of fines

      How To Claim an Impounded Bicycle

      Proof of ownership is required before UConn will release an impounded Bicycle to a claimant. When Bicycles are impounded, they are relocated to a secure Parking Services impound facility. See: Reclaim an Impounded Bicycle.

      Event Parking

      Special event rates are typically charged during the four (4) hours that immediately precede the start of an event.

      Event Coordinators must inform Parking Services two (2) weeks in advance of any event for which five (5) or more vehicles will be parked on UConn campuses to ensure that appropriate parking arrangements can be made.

      See: Event Parking Requests & Day Permits for more information on event parking.

      Winter Storms and Emergencies

      Parking updates for winter storms and other emergencies will be communicated via the UConn Alert System and/or the Parking Services website. When UConn declares a winter parking ban, parking will not be allowed on streets, roadways or in employee or commuter lots between the hours of 1:00am and 5:00am, unless otherwise noted.  Winter storm parking plans and information are published seasonally on the Parking Services website.

      For questions or more information, please contact:

      UConn Parking Services
      3 Discovery Drive; Unit 6199
      Storrs, CT 06269-6199
      Phone: 860-486-4930
      https://www.park.uconn.edu

      POLICY HISTORY

      Policy created:  08/08/2012 (Approved by the Board of Trustees)

      Revisions:
      07/11/2017 (Approved by the President’s Cabinet)
      05/29/2025 (Approved by the Senior Policy Council and President)

       

      [1] Connecticut General Statutes section 10a-139, Traffic regulations on the grounds of The University of Connecticut and The University of Connecticut Health Center. Disposition of fines. See also, OSTA No. 170-1411-01.

      Selection of Outside Legal Counsel

      August 10, 2012

      Title: Selection of Outside Legal Counsel
      Policy Owner: General Counsel’s Office
      Applies to: Selection of Outside Legal Counsel
      Campus Applicability: All Campuses, including UConn Health
      Approval Date: October 25, 2023
      Effective Date: October 25, 2023
      For More Information, Contact: General Counsel
      Contact Information: (860) 486-5796
      Official Website: http://generalcounsel.uconn.edu/

      BACKGROUND

      Pursuant to state law, the Attorney General has “general supervision over all legal matters in which the state is an interested party” except as otherwise provided by law.[1] It has been the general practice of the Office of the Attorney General to select, and contract with, Outside Counsel for the benefit of state agencies and constituent units when such private legal counsel (“Outside Counsel”) is required.

      The University of Connecticut 2000 Act (“UConn 2000 Act”) authorizes the University to select and retain Outside Counsel directly, in consultation with the Attorney General, in connection with the construction, operation and maintenance of any UConn 2000 project. [2]  The UConn 2000 Act specifies that the Board of Trustees shall determine the effective and efficient method or methods of obtaining legal services. In addition, the Office of the Attorney General has authorized the University to select and retain Outside Counsel directly when such counsel is necessary in conjunction with labor relations matters, including collective bargaining.

      PURPOSE

      To set forth the process by which Outside Counsel is selected and retained by UConn pursuant to its authority under the UConn 2000 Act or elsewhere.[3]

      POLICY STATEMENT

      The decision whether to hire Outside Counsel for the University, pursuant to its authority under the UConn 2000 Act or elsewhere, shall be made in consultation with the General Counsel and the Executive Vice President and Chief Financial Officer or their respective successors in function. The process for selecting Outside Counsel shall be managed by the Office of the General Counsel and shall be consistent with applicable statutory requirements for the procurement of professional services. Cost of services shall be considered as one of the criteria, but cost shall not be the sole consideration.

      ENFORCEMENT

      Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees and applicable collective bargaining agreements.

      POLICY HISTORY

      Policy Created: July 1995*
      Policy Revised: October 16, 2023, January 27, 2016, August 8, 2012*

      *Approved by the Board of Trustees

       

      [1] General Statutes § 3-125.

      [2] General Statutes §§ 10a-109d(a)(5) and 10a-109n(e)(4)(F).

      [3] This policy does not apply to the UConn Health Finance Corp, which derives its powers from General Statutes §§ 10a-253, et seq.

      Working Alone Policy

      July 30, 2012

      Title: Working Alone Policy
      Policy Owner: Division of Environmental Health and Safety
      Applies to: University Students
      Campus Applicability: Storrs, Regionals, Law School
      Effective Date: January 2013
      For More Information, Contact Environmental Health and Safety
      Contact Information: (860) 486-3613
      Official Website: http://www.ehs.uconn.edu/

      POLICY STATEMENT

      No student is permitted to Work Alone in an Immediately Hazardous Environment.

      REASON FOR POLICY

      This policy has been developed to minimize the risk of serious injury while Working Alone with materials, equipment or in areas that could result in serious injury or an immediate life-threatening hazard.

      APPLIES TO

      This policy applies to undergraduate, graduate, and post-doctoral students performing academic or research related work at the University of Connecticut Storrs, regional campuses and the Law School.

      DEFINITIONS

      Working Alone means an isolated student working with an immediately hazardous material, equipment or in an area that, if safety procedures fail, could reasonably result in incapacitation and serious life threatening injury for which immediate first aide assistance is not available.

      Immediately Hazardous Environment describes any material, activity or circumstance that could cause instantaneous incapacitation rendering an individual unable to seek assistance.  Examples include but are not limited to: potential exposure to poisonous chemicals and gases at a level approaching the IDLH (Immediately Dangerous to Life & Health); work with pyrophoric and explosive chemicals; work with pressurized chemical systems; entering confined spaces; work near high voltage equipment; work with power equipment that could pinch or grab body parts and/or clothing; etc.

      Unit Managers are managers, supervisors, principle investigators, faculty, Department Heads and others who are responsible for assigning work to students that involve potential exposure to immediately hazardous environments.

      Safety Content Expert is a safety professional from the UConn Department of Environmental Health and Safety (EHS).  EHS provides guidance to Unit Managers and their designees regarding the proper classification of campus activities as Immediately Hazardous or not; and provides safety information regarding proper procedures and personal protective equipment needed.

      Direct Observation means the assigned second person is in line of sight or close hearing range with the individual working in an Immediately Hazardous Environment.

      ENFORCEMENT

      Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and Bylaws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements and the University of Connecticut Student Conduct Code.

      RESPONSIBILITIES

      Unit Managers are responsible for identifying the risks and conditions that may place a student in an Immediately Hazardous Environment.  If unsure about a specific task or location, Unit Managers are advised to contact EHS to assist in recognizing/evaluating risks, and to help in developing appropriate hazard controls. The Unit Manager is also responsible to see that personnel are properly trained, proper procedures are in place, and that proper personal protective equipment is readily available and use is mandatory. This is documented by means of the Workplace Hazard Assessment form.

      If the task/area is deemed a Working Alone situation, the Unit Manager must either:

      a) Assign a second person for the duration of the immediately hazardous task or for work in immediately hazardous locations (confined spaces, elevated work area, etc.); or

      b) Reschedule the work to a time when others are available to help monitor the welfare of the assigned student.

      All personnel are responsible for notifying the Unit Managers of situations that present the possibility of a student Working Alone in an immediately hazardous environment.

      Personnel assigned to keep watch must provide Direct Observation at all times while students are in an Immediately Hazardous Environment to prevent a Working Alone situation.

      Students are directly responsible for adhering to all safety procedures, wearing appropriate personal protective equipment and to be current in training requirements.  Students shall not Work Alone in an area or on tasks that have been recognized as an Immediately Hazardous Environment.

      Environmental Health & Safety (EHS) personnel shall, upon request, assist in identifying Immediately Hazardous Environments and Working Alone situations.  EHS shall assist in the anticipation, recognition and evaluation of hazards and provide expertise in developing controls to prevent injuries to personnel.  EHS will verify submitted area Workplace Hazard Assessment during routine inspections.

      Recommended Safety Information Resources

      Refer to the EH&S website for additional workplace safety requirements:

      Policies, programs and procedures

      Training

      Forms