| Title: | Timecard Submission Requirements and Deadlines |
|---|---|
| Policy Owner: | Payroll Department |
| Applies to: | All Employees |
| Campus Applicability: | UConn Storrs and Regional Campuses |
| Effective Date: | August 19, 2014 |
| For More Information, Contact | Payroll Department |
| Contact Information: | (860) 486-2423 |
| Official Website: | http://www.payroll.uconn.edu/ |
REASON FOR POLICY
The purpose of this policy is to ensure the timely and accurate completion and approval of time and attendance records.
APPLIES TO
This policy applies to all employees at the University of Connecticut, Storrs and Regional Campuses required to complete biweekly time and attendance records. This includes all members of the classified bargaining units; all members of the University of Connecticut Professional Employee’s Association (UCPEA); all Management and Confidential staff; student employees; and certain special payroll appointees.
This policy also applies to University employees who have been granted signatory authority to approve time and attendance records.
DEFINITION
A time and attendance record is a true and accurate statement of time worked and time taken. These records must be completed in accordance with the Fair Labor Standards Act, collective bargaining agreements, State regulations and University policies. By submitting and/or approving a time and attendance record, employees and their supervisors are attesting to the accuracy of the time reported. An approved time and attendance record also authorizes the expenditure of funds in accordance with time reported.
POLICY STATEMENT
Employees are required to submit biweekly time and attendance records for the purposes of calculating payments, and managing accruals and other entitlements. In the event that an employee is unable to complete his/her time and attendance record (or is not included in the self-service population) it is the supervisor’s responsibility to complete it on their employee’s behalf.
All time and attendance records must be submitted and approved by the deadlines posted on the Payroll website. Changes to the biweekly submission and approval deadline due to holidays, severe weather events and unforeseen circumstances will be communicated to the University community in as timely a manner as possible.
Corrections to previously reported time must be submitted as soon as the discovery is made.
Access to the time and attendance systems is administered by the Payroll Department, subject to the established guidelines on the Payroll website and consistent with the security policy administered by University Information Technology Services. Under no circumstances should a login ID and password be shared.
ENFORCEMENT
Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Conduct Code.
PROCEDURES/FORMS
Time and attendance procedures for employees and supervisors are posted on the Payroll Department website at www.payroll.uconn.edu.