Space Heaters in University Buildings

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Title: Space Heaters in University Buildings
Policy Owner: UConn Fire Marshal and Building Inspector
Applies to: University Workforce Members and Students
Campus Applicability: All UConn Campuses except UConn Health
Approval Date: December 24, 2024
Effective Date: January 1, 2025
For More Information, Contact: UConn Fire Marshal
Contact Information: firemarshal@uconn.edu
Official Website: https://firemarshal.universitysafety.uconn.edu/

PURPOSE

To protect employees, students, and visitors from fire, electrical, and other safety risks associated with space heaters. The policy is designed to comply with the Connecticut State Fire Prevention & Building Codes, regulations from the Connecticut Department of Public Health, and the Connecticut Occupational Safety and Health Administration.

APPLIES TO

This policy applies to University workforce members and students using space heaters in University-Property at the Storrs and Regional Campuses, extension centers, and the UConn School of Law.

DEFINITIONS

University Property: Any building, space, or area under the control of or leased by the University of Connecticut.

POLICY STATEMENT

The University of Connecticut is committed to providing a safe and healthful environment.

Improper usage of space heaters poses serious fire and safety risks to the UConn community. Space heaters must be selected from the UConn Fire Department/Fire Marshal Unit (FD/FMU) list of approved models and used only under conditions outlined in this policy. Unapproved or non-electric space heaters are strictly prohibited.

All space heaters require a permit for use. Space heaters are only permitted under the following conditions:

  1. When heating systems fail within an occupied space.
  2. To supplement existing heating systems for employee comfort, in spaces that are not restricted.
  3. When temporary heating is required in unheated spaces.

In residential occupancies, space heaters may only be used temporarily, with restrictions on the duration of use, and must have a permit issued by the FD/FMU prior to use. Space heaters are prohibited in laboratories, workshops, art studios, storage areas, or any space where chemicals or combustible materials are present, as well as any space not actively occupied by people. In limited cases, space heaters may be allowed in laboratory offices if the UConn FD/FMU grants permission.

The UConn FD/FMU reserves the right to inspect and remove any space heater that is used inappropriately or presents a danger to life or property.

ENFORCEMENT

Violations of this policy or associated procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES

The following procedures to request a space heater must be followed:

  1. Contact Facilities Operations to submit a work order to evaluate and adjust the temperatures in the affected area. Facilities Operations will determine whether repairs to the heating system can resolve the issue.
  2. If Facilities Operations cannot resolve the heating issue, the affected individual must contact the UConn FD/FMU.
  3. The UConn FD/FMU, in coordination with Facilities Operations as necessary, will determine whether the proposed location and electrical circuit can accommodate a space heater.
  4. If the proposed location is approved, the UConn FD/FMU will issue a permit and provide a list of approved space heaters to the affected individual(s). Other space heaters that have not been approved by the UConn FD/FMU must be taken out of service and be removed from the building.
  5. If the proposed location is not approved for a space heater (e.g., the proposed location is in a laboratory, the electrical circuit is inadequate, etc.), additional options will be evaluated.

Upon approval and receipt of a permit by the UConn FD/FMU, individuals must comply with the following procedures while using space heaters:

  1. Read and follow the manufacturer’s operating instructions before using a space heater.
  2. Inspect the space heater for dust before each use and clean if necessary.
  3. Inspect the electrical cord and plug outlet for damage before each use. Remove the space heater from service if any damage to the cord or other parts are found.
  4. Never leave a space heater operating unattended. Always turn off the device and unplug it when the area is vacant or when going to bed.
  5. Plug space heaters into an electrical circuit that is rated for 15 amps or more to prevent overloading.
  6. Always plug space heaters directly into a permanent wall outlet (receptacle). Do not use an extension cord or power strip.
    1. Exception: Radiant panel heaters may be used with extension cords or power strips rated for 15 amps or more, if approved by the UConn FD/FMU.
  7. Never run an electrical cord for a space heater under a carpet or floor mat.
  8. Do not place space heaters under desks or in enclosed spaces.
  9. Ensure space heaters are placed on a stable level surface to prevent tipping, unless otherwise specified by the manufacturer.
  10. Never use a space heater where flammable materials or vapors are present.
  11. Do not place a space heater near combustible materials such as papers, fabric, plastics, or furniture.
  12. Do not use space heaters in or near wet areas.
  13. Keep space heaters out of high traffic areas. Never block an exit.
  14. Maintain the manufacturer’s recommended clearance around the space heater for safe operation.
  15. Avoid placing space heaters near room thermostats.
  16. Inspect space heaters at least annually and have them repaired, as needed, by a qualified electrician.
  17. Discard any space heater that cannot be repaired, and, while unplugged, cut off the plug to prevent inadvertent use by others.

If space heaters are deemed unsafe and removed from service, they will be relocated to a designated storage area for owners to retrieve and remove from University property.

Department-owned space heaters may be removed through Surplus Operations.

POLICY HISTORY

Revisions:
01/24/2004
09/28/2011
02/06/2012
12/24/2024