| Title: | Controllable Property |
|---|---|
| Policy Owner: | Accounting Office; Inventory Control |
| Applies to: | Faculty, Staff and Designated Affiliates |
| Campus Applicability: | Storrs and Regional Campuses |
| Effective Date: | March 29, 2023 |
| For More Information, Contact | Associate Controller & Director of Accounting |
| Contact Information: | (860) 486-1366 |
| Official Website: | http://accountingoffice.uconn.edu |
PURPOSE
To ensure compliance with the State of Connecticut Property Control manual. State agencies must identify, tag, maintain a written listing, and regularly inventory Controllable Property.
APPLIES TO
This policy applies to Faculty, staff and designated affiliates of the University of Connecticut.
DEFINITIONS
Controllable Property: Assets with a unit value under $5,000 that have an expected useful life of one or more years and are easily portable and/or not physically secured, contain new technology or sensitive data, are theft-prone, and/or are adaptable for personal use. Such items may include, but are not limited to:
- All computers and other equipment that may contain sensitive data (e.g., desktops, laptops, tablets; Netbooks, cellular phones, smartwatches, etc.)
- Other items with a value of $500 to $4,999.99 such as televisions, projectors, and monitors, scanners, printers, and cameras.
Custodian: The custodian of a Controllable Property asset is the employee who is in possession of the equipment on a day-to-day basis and/or whose NetID is associated with the asset record.
POLICY STATEMENT
Custodians must confirm possession of their assigned Controllable Property annually in compliance with the Controllable Property Asset Management Procedures. Disposal of Controllable Property must be performed in compliance with University Policy. [1]
[1] See the Policy on Surplus Property
ENFORCEMENT
Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Conduct Code.
PROCEDURES/FORMS
Contact InventoryControl@uconn.edu for assistance in determining whether an item is considered Controllable Property.
Store Controllable Property in an environmentally suitable, secure location. Do not leave Controllable Property unsecured.
Custodians must notify University Police immediately if Controllable Property is stolen. In the event of any loss or damage, Custodians must complete the Accountability Form (C1).
For more information, refer to the Inventory Control website: https://accountingoffice.uconn.edu/inventory-control/
POLICY HISTORY
Policy created: August 19, 2014
Revisions: March 13, 2023 (Approved by Senior Policy Council); Review and editorial revisions August 27, 2021