| Title: | Controllable Property |
|---|---|
| Policy Owner: | Accounting Office |
| Applies to: | Faculty, Staff and Designated Affiliates |
| Campus Applicability: | Storrs and Regional Campuses |
| Effective Date: | July 1, 2015 |
| For More Information, Contact | Associate Controller & Director of Accounting |
| Contact Information: | (860) 486-1366 |
| Official Website: | http://accountingoffice.uconn.edu/913-2/ |
PURPOSE
According to the State of Connecticut Property Control Manual issued by the Office of the State Comptroller, Controllable Property assets must be identified and inventoried on a regular basis due to their sensitive, portable, and theft-prone nature.
APPLIES TO
This policy applies to Faculty, staff and designated affiliates of the University of Connecticut.
DEFINITIONS
Controllable Property assets: Items with a cost under $5,000 that have a life of one or more years, and are sensitive, portable, and theft-prone in nature. These items are prone to theft because they are either not secured, are easily portable, contain new technology, contain sensitive data, and/or they are adaptable for personal use. Examples of Controllable Property assets include all computers (desktops, laptops, iPads, and Notebooks) and cellular phones, and may also include other types of equipment such as audiovisual equipment, televisions, projectors, communication equipment, data processing equipment, computer peripherals, scanners, and cameras.
Custodian: The custodian of a Controllable Property asset is the employee who is in possession of the equipment on a day-to-day basis.
POLICY STATEMENT
It is the responsibility of the individual departments to identify and inventory Controllable Property assets on a regular basis.
It is the Custodian’s responsibility to safeguard Controllable Property assets owned by their departments. For example, equipment should be locked in a secured location when unattended, and should be stored in an environmentally suitable location.
When departments need to dispose of Controllable Property assets, University Surplus policies and procedures must be followed. The Controllable Property asset records should be updated to reflect the disposal.
If Controllable Property assets are lost or stolen, University Police must be notified immediately, and the Accountability Form (C1) must be completed.
ENFORCEMENT
Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Conduct Code.
PROCEDURES/FORMS
Departments may utilize Asset Panda or the Kuali Financial Systems Capital Asset Management (CAM) module to track Controllable Property. Asset Panda instructions, CAM procedures, and additional information are available on the Inventory Control website: http://accountingoffice.uconn.edu/913-2/.
POLICY HISTORY
Policy created effective: August 19, 2014
Revisions: Review and editorial revisions August 27, 2021