Title:	Capital Equipment and Controllable Property Tagging and Physical Inventory Policy
Policy Owner:	Accounting Office, Controller’s Division
Applies to:	University Workforce Members
Campus Applicability:	All UConn Campuses, except UConn Health
Approval Date:	March 4, 2026
Effective Date:	March 9, 2026
For More Information, Contact	Associate Controller and Director of Accounting
Contact Information:	accountingoffice@uconn.edu
Official Website:	https://accounting.controller.uconn.edu/

PURPOSE

To ensure compliance with the State of Connecticut Property Control manual and proper valuation on the University’s financial statements, accurate records of the location of University Capital Equipment are required. A physical inventory of Capital Equipment will be completed in accordance with Section 4-36 of the Connecticut General Statutes. In addition, State agencies must also identify, tag, and maintain a listing of Controllable Property.

APPLIES TO

This policy applies to Workforce Members of the University of Connecticut, Storrs and Regional Campuses.

DEFINITIONS

Capital Equipment: Tangible, non-expendable, personal property having an anticipated life of one year or more with an acquisition cost of $5,000 or greater.

Controllable Property: Assets with a unit value under $5,000 that have an expected useful life beyond one year and are easily portable, and/or not physically secured, presumed to contain new technology or sensitive data, are theft-prone and/or are adaptable for personal use.  Such items may include, but are not limited to:

• All computers or other equipment that may contain sensitive data such as desktops, laptops, tablets, Netbooks, cellular phones, smartwatches, etc.
• Other items with a value of $1,000 to $4,999.99 such as televisions, monitors, projectors, scanners, printers and cameras not containing sensitive data.

Custodian: A Workforce Member in possession of a Controllable Property asset on a day-to day basis and/or whose UConn NetID is associated with the asset record.

POLICY STATEMENT

Capital Equipment and Controllable Property must be tagged with a University barcode at the time of receipt and a physical inventory must be completed annually.  Departments are responsible for assisting the Accounting Office in this process, including recording moves of equipment, by updating the equipment data in the financial system. Custodians of Controllable Property assets must confirm possession of their assigned Controllable Property annually in compliance with the Controllable Property Asset Management Procedures. The disposition of Capital Equipment and Controllable Property assets must be performed in compliance with the University Surplus Property Policy and Procedures.

ENFORCEMENT

Violations of this policy and any related procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, and applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES/FORMS

General Information
Equipment Tagging
Physical Inventory
Controllable Property Asset Management Procedures: Safeguarding Controllable Property Assets
Surplus Property Policy and Procedures

POLICY HISTORY

This policy replaced the Capital Equipment Tagging and Physical Inventory Policy (created 08/19/2014) and the Controllable Property Policy (created 08/19/2014).

Policy Created: March 4, 2026 (Approved by the Senior Policy Council and President)

Revisions:

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