Providing Information in Alternative Formats, Policy on

Title: Providing Information in Alternative Formats, Policy on
Policy Owner: Office of Institutional Equity
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  All Campuses except UConn Health
Effective Date: July 28, 2015
For More Information, Contact Office of Institutional Equity
Contact Information: (860) 486-2943
Official Website:

This policy is intended to address the needs of individuals requiring access to University materials in alternate formats.  The University of Connecticut, including the School of Law, School of Social Work and regional campuses, is committed to ensuring effective communication to all individuals, including people with disabilities. The University engages in an interactive process with each person making a request for accommodations and reviews requests on an individualized, case-by-case basis.  In keeping with these standards, the University requires that:

  • printed materials be made available in alternative formats upon request. Printed materials include, but are not limited to, departmental/program brochures, announcements of events and activities, newsletters, exams, applications, forms, and any other printed information made available to the general public;
  • films and video tapes promoting departmental and program information, or related items acquired by a department or program, be closed captioned;
  • departments and programs that sponsor public speakers, conferences, information sessions, or public performances provide qualified interpreters for people with hearing disabilities and printed materials in alternate formats upon request;
  • departments and programs establish procedures to respond to requests in a timely fashion and promptly notify the Center for Students with Disabilities (CSD) of student accommodation requests and Office of Institutional Equity (OIE) of employee accommodation requests.

Departments and programs that have extensive telephone contact with the public should be accessible to the deaf or hearing impaired through email, texting, instant messaging and/or TDD (telephone devices for the deaf).

The University maintains a variety of assistive technology for converting printed text to audio format, enlarged print, and Braille. Please refer to the CSD website (, or call CSD at 486-2020 for the list of available assistive technology.

The needs of individuals with disabilities should be taken into consideration during the design and construction of all websites.  Further, printed information placed on the Internet should be in a format that is readily accessible by all individuals. Departments and programs are encouraged to put departmental information, announcements, newsletters, etc. on their websites in accessible formats.  For additional information on creating an accessible website, please refer to the Universal Web Site Accessibility Policy.

The University uses the services of state agencies for qualified interpreters and contracts with independent interpreters. Assistance with obtaining an interpreter and additional information about interpreting services can be obtained by contacting the University’s Interpreter Coordinator at CSD.  Contact information for CSD can be found below.

Providing alternative formats is a departmental and/or program responsibility. Normal budgetary channels should be accessed in order to fulfill requests.

For additional information or to request materials in an alternate format, please contact:

Letissa Reid
ADA Coordinator
Associate Vice President
Office of Institutional Equity (OIE)
241 Glenbrook Rd., Unit 4175
Storrs, CT 06269
Tel: (860) 486-2943
(employee requests)


Christine Wenzel
Interim Executive Director
Center for Students with Disabilities (CSD)
233 Glenbrook Rd. Unit 4174
Storrs, CT 06269
Tel:(860) 486-2020
(student requests)


* UConn Health has separate policies for its employees, students and community members. Those policies can be found on the UConn Health policies webpage.