Title:	Confidentiality of Library User Records
Policy Owner:	UConn Library
Applies to:	All Library Users
Campus Applicability:	All UConn Campuses
Approval Date:	March 4, 2026
Effective Date:	March 9, 2026
For More Information, Contact:	UConn Library
Contact Information:	(860)486-2219
Official Website:	https://www.lib.uconn.edu/

PURPOSE

To ensure the confidentiality of Library User records in compliance with professional ethics and applicable legal standards.

APPLIES TO

This policy applies to all Library Users who utilize or borrow resources from the UConn Library.

DEFINITIONS

Library Users: Any authorized user of the UConn Library, including University of Connecticut students, workforce members, community faculty, and community borrowers.

Community Borrowers: Non-UConn affiliates who are citizens of the state of Connecticut or a member of another eligible population who has registered for a community borrower card through the UConn Library’s Community Borrower Program.

POLICY STATEMENT

The UConn Library is responsible for ensuring that personally identifiable information related to individual library user’s use of library resources will be kept confidential to the extent possible under the law. Personally identifiable information is only used internally as needed for library operations and is not disclosed to third parties except with the expressed written permission of the Library User or as otherwise required by law. This policy aligns with the principles of the American Library Association Code of Ethics, which endorses the confidentiality of Library User records.

ENFORCEMENT

Violations of this policy and any related procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES/FORMS

Library user records are kept confidential and retained in accordance with the state record retention requirements established by the Office of the Public Records Administrator of the Connecticut State Library.

If the University is served with a subpoena, warrant, or court order compelling disclosure of library user records, then such document shall be promptly referred to the University’s Office of the General Counsel.

REFERENCES

American Library Association Code of Ethics
State of Connecticut Records Retention Schedule
UConn Library Community Borrower Program
University of Connecticut Student Code
University General Rules of Conduct

POLICY HISTORY

Policy created: November 21, 2016 (Approved by University Administration)

Revisions: March 4, 2026 (Approved by the Senior Policy Council and President)

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