Author: Brandon Murray

The Provost’s Professional Internship Program for Public Outreach, Service, and Engagement

Title: The Provost’s Professional Internship Program for Public Outreach, Service, and Engagement
Policy Owner: The Graduate School
Applies to: Graduate Students
Campus Applicability:
Effective Date: January 9, 2013
For More Information, Contact Office of the Vice Provost for Graduate Education and Dean
Contact Information: 860-486-3617
Official Website: http://grad.uconn.edu/

Graduate students are often supported by a graduate assistantship awarded for performing research or teaching functions at the University. The University covers tuition expenses for those students. In addition, the University may cover tuition expenses of students who are funded by a grant that does not cover the cost of the student’s tuition.

The University recognizes the value of supporting graduate student professional development activities that extend beyond on-campus research and teaching. The Provost may determine that the University will cover tuition expenses for graduate students engaged in other activities directly related to the University’s mission and directly aligned to a student’s academic program of study. The circumstances under which the University will cover tuition expenses and provide a health insurance subsidy for such students are very limited and based on compelling evidence that the activity supports important academic objectives, such as professional internships required as an integral component of a graduate educational program. The Provost will evaluate such activities on a case-by-case basis using the following criteria:

  • The substantive focus of the graduate internship must serve a clear public service, public outreach, or engagement purpose.
  • The graduate internship’s objectives must support the academic mission of the University and align directly with the goals of the University’s Academic Plan.
  • The graduate internship must be established as a required component of the academic program in which the participating students are enrolled.
  • It must be demonstrated that the viability of the internship program is threatened if tuition is not covered.
  • The graduate internship must be credit-bearing, be directed by an instructor of record, and must require students to produce an academic work product.
  • The paid internship experience for the student must include compensation equivalent to or higher than that of a Level I graduate assistant for the academic year.
  • The graduate student interns must be placed in a sponsoring organization that provides at least partial support for the graduate student, including paying the student’s stipend and benefits.
  • The graduate students participating in the internship must serve their internships in public or nonprofit organizations with a clear public service mission.
  • The term of tuition coverage associated with a graduate internship will not exceed four semesters per student.
  • The graduate students participating in the internship must be in good academic standing.

For student tuition to be covered and for a health insurance subsidy to be provided by the University under this program, the Dean of the School or College that houses the internship program must present appropriate justification to the Provost.

The academic programs currently included in this program are available here.

Relocation and Moving Policy

Title: Relocation and Moving Policy
Policy Owner: Office of the Provost / Department of Human Resources
Applies to: Designated Full-time Faculty, Athletics, Librarians, Management Exempt, and Management Exempt positions with faculty titles
Campus Applicability:  All Campuses except UConn Health
Effective Date: February 25, 2021
For More Information, Contact Office of the Provost or Human Resources
Contact Information: Provost@uconn.edu / HR@uconn.edu
Official Website: http://www.policy.uconn.edu

REASON FOR POLICY

The University recognizes the competitive nature of the hiring process and therefore grants the flexibility to reimburse or pay for actual relocation expenses for designated full-time faculty, athletics, management-exempt administrators.

POLICY STATEMENT

The relocation policy and procedures establishes the nature of expenses that can be direct billed or reimbursed from the University, limits on these expenses, and a timeframe of when these expenses can occur.

POLICY

  1. In the offer of employment, the University may include an offer to reimburse and/or provide direct payment for allowable moving expenses required for relocation up to the amount specified in the table set forth in paragraph 15 herein.
  2. All reimbursement or direct payments for relocation expenses are includable in the employee’s taxable wages.
  3. Designated faculty includes tenured and tenure-track faculty, management-exempt employees with a base faculty appointment, in-residence faculty, clinical faculty, extension faculty, and  librarians.
  4. Direct billing cannot be used for moves that occur during November or December.
  5. The hiring process includes three phases: interview, offer and acceptance, and move. The final phase, the move, begins the date of the final one-way trip of the selected candidate and their  family to their new residence. The move phase ends upon the day of arrival. Only expenses incurred in connection with the move phase are covered by this policy. Common relocation expenses include (where relevant, this covers the employee and one immediate family member, defined as spouse or child):
    • Transportation of household goods
    • Airfare, in accordance with the University Travel Policy
    • Car rental (through the day of arrival), or mileage at the standard IRS medical/moving mileage rate, in accordance with the University Travel Policy
    • Lodging (only during the one-way trip of the move phase, ending on the day of arrival), in accordance with the University Travel Policy
    • Meals during travel (excluding alcohol), in accordance with the University Travel Policy
    • Shipping of car
    • Storage of household goods after arrival; not to exceed 30 consecutive days after date goods are moved from the former residence
  6. Employees will be reimbursed for the shortest, most direct route available. Travel incurred for side trips or vacations en route, etc. may proportionally reduce the amount of moving  expenses an employee is eligible to receive.
  7. The following types of non-business expenses, included but not limited to, will not be paid or reimbursed as part of relocation expenses:
    • Entertainment
    • Side trips, sightseeing
    • Violations (parking tickets, moving violations, )
    • Return trips to former residence
    • Expenses related to former residence
    • General repairs or maintenance of vehicle resulting from self-move
    • Temporary accommodation in the new location beyond the day of arrival
  8. Individuals should refer to the Reimbursement of Recruitment Expenses Policy for guidance regarding appropriate payment or reimbursement of expenses related to the “interview” and  “offer and acceptance” phases. Relocation payments are not intended to cover any travel expenses incurred during these two earlier phases.
  9. The cost associated with the relocation of a laboratory, professional library, scholarly collection and/or equipment (scientific, musical, etc.) are excluded from this policy as they are not   considered household goods or personal effects. If relevant for business purposes, costs associated with moving such materials should be negotiated separately.
  10. This policy applies to new employees whose move exceeds 50 miles and who are moving to within 35 miles of the primary campus at which they will be working. Exceptions to this rule may   be made by a Dean, the Director of Athletics, or by the appropriate EVP if a) they think that a move is reasonable given the commuting distance that the new employee would be facing, or b)   the new residence of the employee will be close enough to the primary campus at which they will be working so that they will reasonably be able to relocate there and perform their duties.
  11. Relocation expenses will only be covered by this policy if they occur within 12 months of the new start date of an employee.
  12. If employment with the University ends in a voluntary separation prior to working at least thirty-nine (39) weeks on a full-time basis in the first twelve months after starting employment,   the employee must reimburse the University the full amount of relocation expenses paid by the University.
  13. Exceptions to extend applicability beyond these employees require a business justification and must be explicitly approved by the Director of Athletics, EVP, or President as appropriate.
  14. The President will recommend an amount for reimbursement and/or direct payment for the Executive Vice Presidents/Provost to the Board. The Chairman of the Board will recommend an   amount for reimbursement and/or direct payment for the President to the Board.
  15. The formula for determining the amount to be reimbursed is based on the distance of the move. This figure represents the maximum reimbursement allowed. The allowance for a move   constitutes the maximum commitment for reimbursement of University and/or Foundation funds, rather than an entitlement of the employee. The figure is also the maximum amount the   University will pay when the direct bill option is selected. The formula is calculated according to the distance of the move, as follows:
Mileage Reimbursement of expenses up to:
≤ 1,000 miles $2,000
≤ 1,500 miles $2,500
≤ 2,000 miles $3,000
≤ 2,500 miles $3,500
≤ 3,000 miles $4,000
  1. It may be the case that the competitive hiring practices of a specific field require exceptions to this policy. Exceptions that involve costs of up to 200% of the standard formula may be approved by the Dean, Director of Athletics, or EVP as appropriate. Exceptions above 200% of the standard formula or involving other requirements of the policy will require documentation of the business justification for the requested exception and these require approval by the EVP or President as appropriate.

ENFORCEMENT

Violations of this policy or associated procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, the University of Connecticut Student Code, or other applicable University Policies.

RELATED POLICIES

Reimbursement of Recruitment Expenses, Policy on

POLICY HISTORY

Policy Created:  07/01/2003 (Reimbursement of Recruitment and Moving Expenses Policy approved by Board of Trustees)

Revisions:

08/07/2013 (Reimbursement of Moving Expenses Policy and Procedures approved by Board of Trustees)

11/21/2014 (Procedural revisions to Reimbursement of Moving Expenses Policy and Procedures)

02/24/2021 (Relocation and Moving Policy approved by Board of Trustees)

Provost’s Policy on Faculty Leaves

Title: Provost’s Policy on Faculty Leaves
Policy Owner: Office of the Provost
Applies to: Faculty
Campus Applicability:
Effective Date: July 13, 2015
For More Information, Contact Office of the Provost
Contact Information: (860) 486-4037
Official Website: http://provost.uconn.edu/

Please see the following July 13, 2015, memo from Provost Mun Choi regarding Faculty Leaves and proper administrative notification: Administrative Notification of Faculty Leaves, July 13, 2015.

Policy on Competitive Non-Federal Graduate Fellowship Awards

Title: Policy on Competitive Non-Federal Graduate Fellowship Awards
Policy Owner: Graduate School
Applies to: Graduate Students
Campus Applicability:  All Campues excluding the School of Law. Includes Masters/PhD. programs at UConn Health
Effective Date: July 17, 2013
For More Information, Contact Graduate School
Contact Information: (860) 486-2182
Official Website: http://grad.uconn.edu/

 

1. The University is committed to enhancing the number of nationally competitive fellowships and awards from prestigious organizations.

2. While these awards may provide students with a full fellowship and payment of some portion of tuition and/or health insurance premiums, there is often a significant shortfall in the award for coverage of the total cost of tuition and health insurance premiums.

The University of Connecticut has developed this policy to fund the difference between the amount awarded (by the granting agency) and the actual cost to the fellow for tuition and health insurance premiums.  This policy applies to fellowships that provide a stipend equal to or more than a full nine-month UConn graduate assistantship at the level appropriate for the student’s status at the time the award begins.

3. The fellow’s home department will notify the Dean of the Graduate School when a student receives a fellowship eligible for University support under this policy.  For a limited number of students who receive the most prestigious non-federal fellowships, the University will supplement the fellowship to cover the actual cost of tuition and health benefits (but not University fees).

4. The PI or the faculty advisor/graduate student must apply for any cost of education (tuition) and the health insurance premium allowance permitted for that award.  Any institutional allowance or educational allowance accompanying these awards must first be used to cover tuition and then health insurance premiums.  Unless there is a specific statement in the fellowship description, the educational allowance will not be used to pay university fees.

If funds are available after payment of tuition, health insurance premiums and university fees (if allowed by the grant), they can be used to cover any educational allowance specifically identified in the sponsor guidelines for research supplies, equipment, books, travel to meetings, etc.

5. The fellow’s share of the health insurance premium (or the fellow and his/her dependents) will not exceed those currently charged to graduate assistants within the same plan, and must be paid by the fellow.

6. Unless otherwise disallowed, out-of-state students supported on a fellowship under this policy must apply for in-state residency status by the end of the first year. After the first year, only the equivalent of the in-state tuition rate will be covered if the student remains an out-of-state student.  The difference will be the student’s responsibility.

7. Please note that it is not the intention of this policy to supplement University Fees.  University Fees may be paid up to the maximum allowable from the grant if budgeted as an allowable cost on the award.  If there is a shortfall in the grant award for fees, the responsibility to pay the balance will reside with the student.

Applying for In-State Residency

Graduate students who wish to apply for in-state residency status should submit the Application for In-State Tuition form to:

UConn Graduate Admissions Office
Residency Officer
The Graduate School
438 Whitney Road Ext. U-1152
Storrs, CT 06269

The application is available at http://grad.uconn.edu/wp-content/uploads/sites/1635/2015/04/instatetuition.pdf.

______________________________

Kent E. Holsinger

Vice Provost for Graduate Education

and Dean of the Graduate School

 

Policy Adopted:  9-5-12

Policy Revised: 12-14-12, 7-17-13

Missing Student Policy

Title: Missing Student Policy
Policy Owner: UConn Police Department
Applies to: Faculty, Staff, Students
Campus Applicability:  Storrs
Effective Date: August 18, 2016
For More Information, Contact Captain Maggie Silver
Contact Information: 860-486-4800
Official Website: http://www.police.uconn.edu/

If a member of the university community has reason to believe that a student is missing, whether or not the student resides on campus, all possible efforts will be made to locate the student to determine his or her state of health and well-being through the collaboration of UConn Police, Dean of Students Office, Residential Life staff, and local law enforcement.

At the beginning of each year or upon matriculation, all students are given the opportunity to identify an individual to be contacted by the University in case of emergency.

This contact information is subject to the University’s FERPA Policy. (See: http://policy.uconn.edu/?p=368).

In addition, consistent with Clery Act requirements, all students living in on-campus housing are also given the option each year, or upon moving into on-campus housing, to designate a confidential contact for use in case the student is reported missing.  Although the same contact may be provided for both purposes, by law the missing student contact is distinct from the general emergency contact provided by all students, and is held to a higher standard of confidentiality than the general emergency contact.  It will be accessible only to authorized University personnel, and disclosed only to law enforcement personnel in furtherance of an investigation.  To help ensure timely and complete notification and investigation of all missing student situations, confidential missing student contact should be provided or updated at: https://student.studentadmin.uconn.edu/psp/CSPR/EMPLOYEE/HRMS/c/CC_PORTFOLIO.SS_CC_EMERG_CNTCT.GBL.

If a member of the university community has reason to believe that any student is missing they should immediately contact UConn Police at 860-486-4800.  

In missing persons cases, time is of the essence. Hence, we urge the community to contact UConn Police immediately upon suspicion that an individual is missing.  The UConn Police Department is committed to begin an investigation upon the first report.

The UConn Police department will initiate formal investigation or contact the appropriate law enforcement agency.

UConn Police will communicate and collaborate as appropriate with one or both of the following departments:

  • Dean of Students Office at (860) 486-3426
  • Residential Life Staff at (860) 486-9000

Within 24 hours of the determination that a residential student is a missing person, UConn Police will:

  • Notify the local law enforcement agency with jurisdiction, if other than UConn Police;
  • Notify the student’s designated missing person contact;
  • If the student is under the age of 18 years and is not emancipated, notify the student’s custodial parent or guardian

However, if the student is under 18 and is not an emancipated individual, UConn Police will notify the student parent or guardian as well as any other designated missing person contact.

 

Credit Hour

Title: Credit Hour
Policy Owner: Office of the Provost
Applies to: Students
Campus Applicability:
Effective Date: August 15, 2012
For More Information, Contact Office of the Provost
Contact Information: (860) 486-4037
Official Website: http://provost.uconn.edu/

 
The University of Connecticut, as mandated by the U.S. Department of Education and the New England Association of Schools and Colleges, and following Federal regulation, defines a credit hour as an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutional established equivalence that reasonably approximates not less than –

(1) One hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for one semester or the equivalent number of hours of instructional and out of class work for shorter sessions (e.g. summer); or

(2) At least an equivalent amount of work as required in paragraph (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours.

Instruction and out of class work increase commensurately, for courses consisting of two, three, four, five or more credit hours.

 

Policy Created: August 15, 2012

Parking and Vehicles on the Grounds of the University of Connecticut, Rules and Regulations for the Control of

Title: Rules and Regulations for Control of Parking and Vehicles on the Grounds of the University of Connecticut
Policy Owner: Transportation, Logistics, and Parking Services
Applies to: Faculty, Staff, Students, Visitors
Campus Applicability:  Storrs and Regional Campuses
Effective Date: July 11, 2017
For More Information, Contact Transportation, Logistics and Parking Services
Contact Information: (860) 486- 3628
Official Website: https://park.uconn.edu/

The complete Rules and Regulations for the Control of Parking and Vehicles on Campus (Revised 11.21.18) are available in PDF.

Approved by the Board of Trustees on August 8, 2012.

Revised July 11, 2017 and approved by the President’s Cabinet.

Selection of Outside Legal Counsel

Title: Selection of Outside Legal Counsel
Policy Owner: General Counsel’s Office
Applies to: Legal Counsel
Campus Applicability:  All Campuses, including UConn Health
Effective Date: January 27, 2016
For More Information, Contact General Counsel
Contact Information: (860) 486-5796
Official Website: http://generalcounsel.uconn.edu/

REASON FOR POLICY

When state agencies and constituent units require outside legal counsel (“Outside Counsel”), it has been the general practice of the Office of the Attorney General to select, and contract with, Outside Counsel.

The University of Connecticut 2000 Act (“UConn 2000”), General Statutes §§10a-109a through 10a-109y, authorizes the University to select outside, private legal counsel, in consultation with the Attorney General, in connection with the construction, operation and maintenance of any UConn 2000 project.  The UConn 2000 Act specifies that the Board of Trustees shall determine the effective and efficient method or methods of obtaining legal services. Sections 10a-109d(a)(5) and 10a-109n(e)(4)(F). This policy defines the method approved by the Board of Trustees for the selection of Outside Counsel pursuant to statute and in other circumstances where the University may select Outside Counsel on its own behalf. Other circumstances include when the required legal services are in conjunction with labor relations matters.

APPLIES TO

This policy applies to the University’s selection of Outside Counsel in connection with any UConn 2000 project and in other situations where the University has the ability to select Outside Counsel.

POLICY STATEMENT

It is the policy of the University of Connecticut that when the University seeks Outside Counsel,  the determination of whether to engage Outside Counsel and the selection of counsel shall be made by the University’s Vice President and General Counsel in consultation with the Executive Vice President and Chief Financial Officer or their respective successors in function.

The process for the selection of Outside Counsel shall be consistent with applicable statutory requirements for the procurement of professional services. Cost of services shall be considered as one of the criteria, but cost shall not be the sole consideration.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Conduct Code.

Policy Created: July 1995*

Policy Revised: August 8, 2012*

January 27, 2016*

*Approved by the Board of Trustees

Human Stem Cell Research Approval

Title: Human Stem Cell Research Approval
Policy Owner: Office of the Vice President for Research
Applies to: Employees, Faculty, Students, Other
Campus Applicability:  All Campuses
Effective Date: May 25, 2018
For More Information, Contact Office of the Vice President for Research
Contact Information: (860) 486-3001
Official Website: https://ovpr.uchc.edu/

REASON FOR POLICY

The purpose of this policy is to ensure that proposals for human embryonic stem cell (hESC) research and selected types of human induced pluripotent stem cell (iPSC) research are approved by the University’s Stem Cell Research Oversight (SCRO) Committee. This policy does not apply to primary cells isolated from human tissues that are not manipulated to become pluripotent.

The role of the SCRO Committee is to ensure that human embryonic stem cell (hESC) and selected types of human induced pluripotent stem cell (iPSC) research at all University of Connecticut campuses is well-justified and that inappropriate and/or unethical research is not conducted. The SCRO Committee facilitates the collaboration between researchers across University campuses by adopting nationally and internationally accepted standards designed to protect the University’s reputation for ethical and responsible research.

The review and approval of hESC research by the SCRO Committee (or its equivalent) is required by Connecticut law. The SCRO Committee review and approval is also required for all proposals funded by the State of Connecticut Regenerative Medicine Research Fund.

APPLIES TO

All University faculty, employees, students, postdoctoral fellows, residents and other trainees, and agents who supervise or conduct research involving hESCs and select types of iPSCs.

DEFINITIONS

Human Embryonic Stem Cell (hESC): Human embryonic stem cells are pluripotent cells that are self-replicating, derived from human embryos, and are capable of developing into cells and tissues of the three primary germ layers. Although human embryonic stem cells may be derived from embryos, such stem cells are not themselves embryos.

Human Induced Pluripotent Stem Cell (iPSC): Human induced stem cells are a type of pluripotent stem cell that have been artificially created by reprogramming non-pluripotent human cells through techniques that do not involve oocytes or embryos, e.g., through inserting genes into a somatic cell.

POLICY STATEMENT

All research projects in the following categories are required to obtain SCRO Committee approval before acquiring cells or cell lines and before commencing research:

  • All research involving hESCs and their derivatives;
  • All stem cell research involving human gametes and human embryos;
  • All stem cell research projects funded by the State of Connecticut, including those that do not use hESCs;
  • All in vitro human iPSC research involving the generation of gametes, embryos, or other types of totipotent cells; and
  • All in vivo research involving implantation of human iPSCs into prenatal animals or into the central nervous system of post-natal animals.

The SCRO Committee supplements but does not replace other University review processes (e.g., reviews by Institutional Animal Care and Use Committees (IACUC), Institutional Review Boards (IRB), Institutional Biological Safety Committees (IBC), etc.) and compliance with applicable legal requirements.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, the University of Connecticut Student Code, and other applicable University Policies.

ADDITIONAL RESOURCES

Connecticut General Statutes §§ 4-28e and 32-41jj to 32-41mm, inclusive

NIH Stem Cell Information

 

Policy History

Revisions:

March 28, 2012; May 25, 2018 (Approved by President’s Cabinet)

Secure Web Application Development, Information Technology

Title: Secure Web Application Development, Information Technology
Policy Owner: Information Security Office
Applies to: Students, Employees, Users
Campus Applicability:  Storrs and Regionals
Effective Date: May 16, 2012
For More Information, Contact Chief Information Security Officer
Contact Information: (860) 486-8255
Official Website: https://security.uconn.edu/

This policy is available in the Information Security Policy Manual.

Departments will ensure that development, test, and production environments are separated. Confidential Data must not be used in the development or test environments.

Production application code shall not be modified directly without following an emergency protocol that is developed by the department, approved by the Data Steward, and includes post-emergency testing procedures.

Web servers that host multiple sites may not contain Confidential Data.

All test data and accounts shall be removed prior to systems becoming active in production.

The use of industry-standard encryption for data in transit is required for applications that process, store, or transmit Confidential Data.

Authentication must always be done over encrypted connections. University enterprise Central Authentication Service (CAS), Shibboleth, or Active Directory services must perform authentication for all applications that process, store, or transmit Confidential or Protected Data.

Change sentence to “Web application and transaction logging for applications that process, store, or transmit Confidential Data or Regulated Data must submit system-generated logs to the ITS Information Security Office. For more information please view UConn’s Logging Standard.

Departments implementing applications must retain records of security testing performed in accordance with this policy.

Policy Created: May 16, 2012