Day: May 24, 2011

Academic Course Work Taken by Faculty or Non-Teaching Professionals

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Title: Academic Course Work Taken by Faculty or Non-Teaching Professionals
Policy Owner: Provost & Office of Faculty and Staff Labor Relations
Applies to: Faculty, Staff
Campus Applicability: Storrs and branch campuses
Effective Date: September 25, 2014
For More Information, Contact Office of Faculty and Staff Labor Relations
Contact Information: (860) 486-5684
Official Website: http://www.lr.uconn.edu/

Background and reasons for the Policy:

To provide guidance to faculty and non-teaching professionals on the circumstances under which they may take a course for credit during the employee’s regular work hours.

Purpose of Policy:

To support the University’s need to ensure effective delivery of instructional and other services for which faculty and non-teaching professional staff are hired and to mitigate against conflicts of commitment.

Expected Institutional Outcome:

To support uninterrupted delivery of programs, instruction and services.

Applicability of Policy:

Faculty and Non-Teaching Professionals.

Policy Statement:

No member of the faculty or non-teaching professional staff may take for credit any academic work at this institution or elsewhere during the employee’s normal work time/days, without written approval of his or her Dean or Director. The Dean or Director may consult with the Office of Faculty and Staff Labor Relations regarding flexible schedule options.

Responsibilities:

The Provost, Deans and Department Heads and other supervisors have a responsibility to support compliance with this policy by faculty and staff in their units.

Policy History

Supersedes version of policy effective 06/23/2008

Violence in the Workplace Prevention, Policy on

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Title: Violence in the Workplace Prevention, Policy on
Policy Owner: Office of Faculty and Staff Labor Relations
Applies to: Faculty, Staff, Others
Campus Applicability:  Storrs and Regional Campuses
Effective Date: January 2, 2004
For More Information, Contact Labor Relations
Contact Information: (860) 486-5684
Official Website: http://www.lr.uconn.edu/

 

Background and reasons for the policy: The safety and security of all employees is of primary importance to   the University of Connecticut.  On August 4, 1999, the Governor of the State of Connecticut issued an executive order establishing a zero tolerance policy for workplace violence for all state agencies and public universities.

Workplace Violence is defined by this executive order as:

“Any physical assault, threatening behavior, or verbal abuse occurring in the work setting. It includes, but is not limited to, beatings, stabbings, suicides, rapes, near suicides, psychological traumas, such as threats, obscene phone calls, an intimidating presence and harassment of any nature such as being followed, sworn, or shouted at.”

This policy governs all University employees, persons who are permitted to work on University premises, at satellite locations or at University sponsored off-site events. This policy also governs persons operating state vehicles under the control of the University.  The entire Governor’s policy and related definitions are accessible via the following links:

The executive order: http://www.ct.gov/opm/lib/opm/olr/wpv/exc16.pdf

The Workplace Violence Prevention Manual:

http://www.ct.gov/opm/cwp/view.asp?a=2992&q=383254

Purpose of Policy: The University of Connecticut is committed to providing a workplace that is conducive to a safe and healthy environment supportive of our educational mission. This policy communicates the meaning of “workplace violence”, defines prohibited conduct and establishes potential consequences for violations. Additional resources are cited to provide direction on how to report incidents and offer sources of assistance and support to those impacted by workplace violence.

Expected Institutional Outcome: This policy will provide the University’s faculty, staff, students, contracted employees, visitors, vendors, volunteers and guests with an appropriately safe and healthy work environment, free from intimidation, harassment, threats and/or violent acts.

Applicability of Policy: This policy applies to all University of Connecticut employees and contractors.

Policy Statement: The University of Connecticut takes any act of violence seriously. The prevention of workplace violence is everyone’s responsibility. It is expected that University employees will maintain a workplace atmosphere of mutual respect and civility.

No person covered by this policy may engage in conduct intended to threaten, intimidate or harass a University employee. No person covered by this policy may possess a weapon or dangerous instrument while on any University worksite unless required to do so as a component of their job.  No person covered by this policy may use, attempt to use, or threaten to use a weapon or dangerous instrument. No person covered by this policy may cause or threaten to cause death or physical injury to any individual while at a University worksite.

Individuals who make threats, commit acts of violence or engage in other conduct defined as workplace violence, will be subject to appropriate disciplinary action up to and including dismissal as well as criminal prosecution if indicated.

Reporting Suspected Violations: Any act or incident that fits the definition of workplace violence outlined in this policy which occurs on the campus or at off-site locations under the University’s auspices or creates a risk to anyone at these sites must be reported immediately.  All employees are responsible for notifying the administration of any threats that they witness or receive.  Even without a specific threat, all employees should report any behavior that may be regarded as potentially threatening or violent or that could endanger the health and safety of others.

For more detailed instructions and resources regarding the University’s Workplace Violence Policy please contact the Office of Faculty and Staff Labor Relations at 860-486-5684.

Use of the Social Security Number at the University of Connecticut, Policy on

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Title: Use of the Social Security Number, Policy on
Policy Owner: Information Technology Services / Chief Information Security Officer
Applies to: Faculty, Staff, Students
Campus Applicability: All campuses except UConn Health 
Effective Date: August 30, 2021
For More Information, Contact Director of IT Security, Policy and Quality Assurance
Contact Information: techsupport@uconn.edu or security@uconn.edu 
Official Website: https://security.uconn.edu

PURPOSE 

To protect the confidentiality and privacy of students and employees of the University of Connecticut regarding the collection, use, and disclosure of Social Security numbers. Social Security numbers have been used to uniquely identify students and employees in various University systems. As systems are updated and replaced, the reliance on Social Security numbers should be used only as required. 

APPLIES TO 

This policy applies to all University faculty, staff, students, student employees, volunteers, and contractors who have access to or have been assigned one of the roles defined in this policy. 

POLICY STATEMENT  

In order to protect the Social Security number of its students, staff, faculty and affiliates, the University of Connecticut will: 

  1. Discontinue the collection of Social Security numbers, except where necessary for employment records, financial aid records, and other business and governmental transactions as required by law or to satisfy a business requirement when permitted by law. 
  2. Develop a University of Connecticut identifier to be assigned to all students, faculty, staff and other individuals associated with the University, to uniquely and permanently identify the individual. This identifier will be considered public information and be assigned and distributed to the individual upon initial association with the University. It will be used in all electronic and paper data systems to identify, track and service the individual. 
  3. Ensure that no new systems or technology purchased or developed by the University of Connecticut  use the Social Security number as its primary key to the database, except where required by law. Any exemption to this policy must be approved by the Office of University Compliance. 
  4. Ensure that new systems or technologies purchased or developed by the University of Connecticut will use Social Security numbers as data elements only (not as keys to databases) when required by law or business necessity. Approval by the Council of Data Stewards is required for inclusion of the Social Security number in databases. 
  5. Ensure that all requests, either verbal or written, for which faculty, staff or students are required to provide their Social Security number contain or have appended to them a statement explaining the University’s request (i.e., the legal obligation on which the request is based, if there is one, and how the Social Security Number will be used).  
  6. Ensure that all requests, either verbal or written, for which faculty, staff or students are requested to voluntarily provide their Social Security number contain or have appended to them a statement explaining the University request and its purpose. The statement must indicate that no service or privilege will be withheld upon failure to provide the Social Security number and that the person may use the identifier provided by the University of Connecticut in place of the Social Security number. 
  7. Ensure that any request for any form or document that contains the Social Security number, where the Social Security number is not the primary reason for the request, be accompanied by a statement indicating that the Social Security number is not required and should be blanked out on the form or document prior to being provided. 
  8. Ensure that no new systems purchased or developed by the University of Connecticut display Social Security number visually, whether on computer monitors or on printed forms or other output, unless required by law. 
  9. Access to Social Security numbers in online systems must be restricted as appropriate and visible only for required or approved uses. 

ENFORCEMENT 

Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the Student Code.  

Questions about this policy or suspected violations may be reported to any of the following: 

Office of University Compliance:  https://compliance.uconn.edu (860-486-2530) 

Information Technology Services Tech Support:   https://techsupport.uconn.edu (860-486-4357) 

Information Security Office: https://security.uconn.edu 

POLICY HISTORY 

Policy created: 08/2008   

Revisions: August 30, 2021  [Approved by President’s Senior Team]

Use of Official Email Lists

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Title: Use of Official Email Lists
Policy Owner: Information Technology Services
Applies to: Faculty, Staff, Students
Campus Applicability:  Storrs and Regionals
Effective Date: December 15, 2008
For More Information, Contact Information Technology Services
Contact Information: (860) 486-4357
Official Website: https://its.uconn.edu/

 

Background and Reasons for the Policy: In January 2001, as part of the University’s ongoing activities to improve communication and leverage its investment in technology, University ITS created Official Email Lists to help the University conduct its business with targeted audiences. In order to ensure that faculty, staff and students would not be inundated with mass e-mailings, oversight procedures were put in place to monitor the email messages being sent via the official email lists.

Purpose of Policy: The purpose of this policy is to ensure that the Official Email Lists are used in a manner consistent with the Electronic Communication policy and that email users are aware of the types of official lists available, the criteria to be used when communicating via the official lists, and the procedures for using the official lists.

Expected Institutional Outcome: It is expected that this policy will insure proper use of Official Email Lists and reduce costs and improve efficiency of information exchange with our students and employees.

Applicability of Policy: This policy applies to all members of the University community.

Definitions:

Official Email Lists: Official Email Lists are involuntary, closed membership, moderated lists created by University ITS. These lists are intended to provide a method for addressing official University announcements to targeted populations of students (undergraduate and graduate), faculty, employees, at Storrs, Regional campuses, School of Social Work and Law School via their officially assigned University of Connecticut email address (Personal name). These lists are not intended as discussion (“open forum”) lists.

Subscription to these lists is based on information in either the Student database or the Human Resources database. These lists are refreshed automatically on a regular basis to ensure that membership remains current.

List Moderator: List Moderator is an individual whose job it is to approve or reject messages sent to a moderated list.

Policy Statement: Official Email Lists are available for use by any University unit (department, office, center, etc.) or recognized University organization for the purpose of sending messages that pertain to university work or typical university information such as

  • Normal everyday work activities of the University
  • Messages concerning emergency, health and safety announcements
  • Messages pertaining to matters of university-wide policy
  • Messages of a timely nature having direct impact on large numbers of one or all of the following groups: University faculty, staff and students.

Messages sent to any of the Official Email Lists must emanate from within the UConn domain and be created by an individual with appropriate responsibility to the topic.

Messages submitted for transmission to any of the Official Email Lists will be reviewed for adherence to the criteria for that list by one of the list moderators designated by the Chief Information Officer. To be accepted for posting, messages should adhere to the General Formatting Guidelines. Moderators will not approve any message that does not adhere to the guidelines.

Messages sent to any of the Official Email Lists will be archived and made available for 1 year.

Responsibilities:

The Chief Information Officer is responsible for the oversight of these lists. Technical management of the lists resides in University ITS.

Individuals utilizing official email lists are expected to adhere to all applicable Federal and State statutes and University policies, including the University’s Electronic Communication policy, the Electronic Privacy and Disclaimer Notice policy and the University’s Individual Responsibilities with Respect to Appropriate Use of Information Technology Resources policy.

Moderators for the Official Email Lists are responsible for insuring that messages submitted for transmission meet the criteria for the list and adhere to the General Formatting Guidelines

Enforcement and Review:

This policy will be reviewed on a bi-annual basis.

University Event Ticket Use

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Title: University Event Ticket Use
Policy Owner: Office of the President
Applies to: Faculty, Staff
Campus Applicability: All Campuses, except UConn Health
Effective Date: June 22, 2011
For More Information, Contact Office of the President
Contact Information: (860) 486-2337
Official Website: http://president.uconn.edu/

 

Policy Objective:
Certain University employees and senior administrators are provided with University event tickets as part of their employment agreements.  Employees may also be eligible to purchase University event tickets because of their employment.  In general, such tickets are provided or available for purchase as a means to promote and encourage University personnel to participate in various University functions and events. This privilege has been extended with the expectation that such tickets will be for the personal or business-related use of University employees and, while these tickets are the personal property of the individuals receiving them, they are a valuable resource and are not intended as a means for employees to derive additional personal income from third parties.  This does not apply to tickets purchased or obtained by an employee in a manner that is open to the public.

Policy Statement:
Any University Department that provides season tickets to a University employee as part of that employee’s taxable employment compensation must provide the Office of the President with a list of all such employees.  These tickets are for the personal or university business-related use of the employee and may not be exchanged for other consideration.  This prohibits selling, bartering, trading or otherwise transferring tickets to another for anything of value and includes tickets for athletic, cultural and performing arts events.  Employees may not enter into any outside endorsement or consulting agreement that contains a provision or understanding regarding the exchange of event tickets.  Each department shall submit its list to the Office of the President prior to the start of the season and include the name of the employee and the number of tickets provided.

Employees who are eligible to purchase tickets because of their employment, rather than receive them as taxable employment compensation, are similarly prohibited from exchanging such tickets for other consideration.  However, employees who purchase such tickets may sell these tickets for no more than their purchase price.

Notwithstanding the above, personal event tickets may be donated to a charitable organization to be used for fundraising purposes (i.e., auction, raffle, etc.) provided that any donation of athletic event tickets receives the prior review and approval of the NCAA compliance office of the Division of Athletics.

NCAA Rules Committee

Division of Athletics Employees are prohibited by NCAA rules (NCAA Bylaw 13.8.1) from leaving event tickets at will-call or providing tickets directly or indirectly to:

  1. prospective or current student-athletes, their parents, relatives or friends;
  2. high school, two-year college or club coaches, their parents, relatives or friends; or
  3. sports agents, advisors, runners or individuals associated with sports agents or firms.

For further information and the complete text of NCAA Bylaw 13.8.1, please refer to the NCAA Division I Manual.

UConn Web Policy

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Title: UConn Web Policy
Policy Owner: Information Technology Services
Applies to: Faculty, Staff, Students
Campus Applicability: All departments at all campuses except UConn Health
Effective Date: February 24, 2009
For More Information, Contact ITS
Contact Information: (860) 486-4357
Official Website: https://its.uconn.edu/

 

Background and Reason for the Policy: The University of Connecticut’s World Wide Web presence is increasingly an important method for communicating with students, faculty, staff, alumni, parents and friends of the University. As the role of the Web expands, it is essential that there be clear guidelines regarding the creation and maintenance of University websites.

Creativity and diversity are important components of an academic community – however, through the establishment of an identity program in 1998, the University of Connecticut has made a significant commitment to its existence and image as “one university.”

Purpose of Policy: The purpose of this policy is to provide clarification of standards, consistent with Federal, State and University laws and policies, for displaying information on any official University website that is accessed or pointed to through the main University website.

Expected Institutional Outcome:Adherence to this policy will result in a University web presence that provides important University information for effectively communicating with varied audiences while providing a consistent University image and remaining in compliance with Federal, State and University laws and policies.

Applicability of Policy: This policy applies to all developers of University of Connecticut web pages

Definitions:

University website: The University website comprises the main University website (www.uconn.edu) and the publicly-accessible homepages and websites of departments, offices, and other units of the University.

Main University website: The main University website is located at www.uconn.edu and is managed by University Communications.

Official University websites: Official University of Connecticut websites are those that have been sponsored by the University of Connecticut, whether they are stored on the University’s central server or on a University distributed server.

Official University webpages: Official University of Connecticut webpages are those that have been created by the University, its campuses, colleges, schools, departments or other administrative units, for University business. Official University webpages clearly convey a relationship to the entire University and support and advance the University’s mission.

Unofficial websites: Websites that are hosted but not sponsored by the University of Connecticut. The University of Connecticut does not endorse, regulate or maintain the contents of these sites, nor does it accept responsibility for the information contained in these websites.

Unofficial webpages: Individual webpages created by faculty, staff, students or student organizations. The University of Connecticut does not endorse, regulate or maintain the contents of these pages, nor does it accept responsibility for the information contained in these webpages.

Please see the links below for policies that complement the University of Connecticut Website Policy:

Electronic Privacy and Disclaimer Notice

Web Site Accessibility

Policy Statement: The rights of academic freedom and freedom of expression apply to the University website. However, all Official University websites must adhere to all applicable Federal and State statutes and University policies, including the University’s Acceptable Use policy.

Per a March, 2007 directive by the President’s Office, all Official University webpages must adhere to University Web Standards developed in collaboration by University Communications and ITS.  These standards, as well as technical resources, are defined at the WebTools website.  In addition, all Official University webpages must clearly convey a relationship to the entire University and adhere to the University Logos and Graphic Standards.

The University Web Standards do not apply to password-protected University web applications.

Responsibilities:

The Chief Information Officer has overall responsibility for this policy.

University Communications is responsible for overseeing the content and design of the main University website and for maintaining and publishing the University Web Standards.

The University’s webmanager in the Office of University Communications is responsible for approving all links to the main University website based upon the linked site’s adherence to this policy.

A department head or equivalent administrator will be considered the “owner” of a unit’s website and will be responsible for the overall function of the information it contains and for the adherence of its website to this policy.

A technical contact (webmaster, webmanager or site administrator) must be appointed by the website owner to maintain the website and its data. This technical contact will be the unit’s website administrator. The functions of the website administrator include:

  • Adhering to University website policies and regulations, along with any additional department policies and procedures;
  • Keeping the website consistently on-line and available to users;
  • Implementing and maintaining the website software and the hardware, if maintaining their own server, including providing security for and integrity of the data; and
  • Staying informed with respect to changes to website policies and University Web Standards.

Deans, directors and department heads may, at their discretion, permit individuals from their unit to display personal home pages through the department’s home page. However, if a personal website is found to be in violation of University or other appropriate policies, regulations or laws, the link from the department’s website may be removed until the issue is addressed.

Enforcement and Review:

The University reserves the right to deny publication or to remove from display any information that is considered inconsistent with published policies and practices.

Requests for exemption to this policy should be directed to University Communications, accompanied by written justification for the exemption request.

This policy and the University Web Standards will be reviewed on a bi-annual basis.

Review of University of Connecticut-Related Companies by the Stem Cell Research Oversight (SCRO) Committe, Policy on

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Title: Review of University of Connecticut-Related Companies by the Stem Cell Research Oversight (SCRO) Committe, Policy on
Policy Owner: Vice President for Research
Applies to: Other
Campus Applicability:
Effective Date: February 16, 2011
For More Information, Contact Vice President for Research
Contact Information: (860) 486-4164
Official Website: http://research.uconn.edu/

 

 

This policy is intended to define the role of the Stem Cell Research Oversight Committee (SCRO) in providing review and oversight of stem cell research performed by private companies affiliated with the University of Connecticut through its Technology Incubator Program (TIP) and/or the UConn Research & Development Corporation in collaboration with University of Connecticut faculty members. SCRO review shall be restricted to research projects conducted at UConn facilities.

The companies requesting review by SCRO shall be required to comply with SCRO policies for review and oversight and shall agree to follow all policies established by the TIP including:

  • Provisions for compliance with all University, State and Federal rules and regulations including those from Environmental Health and Safety (EHS) and, where appropriate, rules related to animal care, use of human subjects, embryonic and adult stem cells, other biomaterials, etc.
  • The rules for indemnification established by the UConn Research & Development Corporation as stated below:

Indemnification

  1. Indemnity.  _<company name>_ shall and shall cause any Sublicenseeto indemnify, defend, and hold harmless the state of Connecticut, the University of Connecticut, the University of Connecticut Health Center and its/their trustees, directors, officers, faculty, students, employees, and agents and their respective successors, heirs and assigns (the “Indemnitees”), against any liability, damage, loss, or expense (including reasonable attorneys fees and expenses) incurred by or imposed upon any of the Indemnitees in connection with any claims, suits, actions, demands or judgments arising out of any theory of liability (including without limitation actions in the form of tort, warranty, or strict liability and regardless of whether such action has any factual basis) concerning any product, process, or service that is made, used, sold, imported, or performed pursuant to any right or license granted under this Agreement.
  2. Procedures.  The Indemnitees agree to provide _<company name>_ and any Sublicensee with prompt written notice of any claim, suit, action, demand, or judgment for which indemnification is sought under this Agreement.  Any Sublicensee shall agree, at its own expense, to provide attorneys reasonably acceptable to UCONN to defend against any such claim.  The Indemnitees shall cooperate fully with _<company name>_ and any Sublicensee in such defense and will permit _<companyname>_ and any Sublicensee to conduct and control such defense and the disposition of such claim, suit, or action (including all decisions relative to litigation, appeal, and settlement); provided, however, that any Indemnitee shall have the right to retain its own counsel, at its own expense, if representation of such Indemnitee by the counsel retained by _<company name>_ and any Sublicensee would be inappropriate because of actual or potential differences in the interests of such Indemnitee and any other party represented by such counsel. _<company name>_ and any Sublicensee agrees to keep UCONN informed of the progress in the defense and disposition of such claim and to consult with UCONN with regard to any proposed settlement.

Special Payroll Policy

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Title: Special Payroll Policy
Policy Owner: Board of Trustees
Applies to: Faculty, Staff, Students
Campus Applicability:  Storrs and Regional Campuses
Effective Date: December 7, 2007
For More Information, Contact Human Resources
Contact Information: (860) 486-3034
Official Website: http://www.hr.uconn.edu/

Background and reasons for the policy:  The University of Connecticut requires the use of project based, seasonal, durational as well as temporary professional personnel to meet University staffing needs such as instructional and research support, athletic and theatrical program activities, limited assignment managerial support as well as support for grant and research projects and community organizations engaged in activities with the University.

Purpose: To clarify the statutory framework within which the University hires such staff and to provide appropriate guidelines for the use of such services.

Expected Institutional Outcome: This policy will support statutorily compliant access to instiutionally necessary staffing resources and expedite staffing of project based, seasonal, durational and temporary professional assignments.

Applicability of Policy: This policy applies to the hiring of project based, seasonal, durational and temporary professional personnel services at the Storrs and regional campuses.  Positions appropriate to established collective bargaining units are not to be placed on the Special Payroll.

Policy Statement: Pursuant to CGS 10a-20 and 10a-108, authorized hiring officers may appoint temporary, short term, project based, seasonal, durational and professional staff to meet staffing needs associated with university programs and activities.  Appointees to the Special Payroll do not receive benefits, although professional employees hired pursuant to CGS 10a-20 may purchase medical coverage at group rates under CGS 5-259c.  Positions appropriate to established collective bargaining units are not to be placed on the Special Payroll.

 

Approved by the Board of Trustees: December 7, 2007

Speaker’s Forum and Outdoor Amplification

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Title: Speaker’s Forum and Outdoor Amplification
Policy Owner: University Senate
Applies to: Faculty, Staff, Others
Campus Applicability: Storrs
Effective Date: February 11, 2002
For More Information, Contact University Senate Office
Contact Information: (860) 486-2236
Official Website: http://senate.uconn.edu/

 

Amplification on the Student Union Mall may take place between the hours of 12:00 p.m. and 1:00 p.m. on Mondays, Wednesdays, and Fridays, and between the hours of 12:30 p.m. and 1:30 p.m. Tuesdays and Thursdays during the fall and spring semesters and summer and winter sessions.  Amplification on the Student Union mall may also take place when classes, including finals and reading days, are not in session.  Groups or individuals wishing to amplify speech or sound on the Student Union Mall need to obtain the appropriate University approvals by using the process established by the Student Union Activities Office.  Amplification is limited to 90 decibels.