Author: Fearney, Kimberly

Policy on Competitive Federal Graduate Fellowship Awards

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Title: Policy on Competitive Federal Graduate Fellowship Awards
Policy Owner: Vice President for Research/Vice Provost for Graduate Education and Dean
Applies to: Students
Campus Applicability:  All Campues excluding the School of Law. Includes Masters/PhD. programs at UConn Health
Effective Date: July 17, 2013
For More Information, Contact Office of the Vice Provost for Graduate Education and Dean
Contact Information: (860) 486-2182
Official Website: http://grad.uconn.edu/

 

  1. The University is committed to enhancing the number of nationally competitive fellowships and awards from federal sources.
  2. While these awards provide students with a full fellowship or trainee stipend, and payment of some portion of tuition and health insurance premiums, there is often a significant shortfall in the award for coverage of the total cost of tuition and health insurance premiums.
  3. The University has developed this policy to fund the difference between the amount awarded (by the granting agency) and the actual cost to the trainee for tuition and health insurance premiums.  The University will provide such supplementation for tuition and health benefits to students who qualify for any competitive federal fellowships, awards and/or training grants.  Examples include:
    • Dept of Ed Graduate Assistance in Areas of National Need (GAANN)
    • Dept of Ed Jacob K. Javits Fellowships
    • Dept of Transportation Eisenhower Graduate Fellowships
    • EPA STAR Grants
    • Fulbright Fellowships
    • NASA Graduate Research Fellowships
    • National Academies Ford Fellowships
    • National Defense Science & Engineering Grad Fellowships (NDSEGF)
    • NIH Fellowships for Students with Disabilities
    • NIH Minority Fellowships
    • NIH National Research Service Award (NRSA)
    • NIH Training Grants
    • NIOSH/CDC Training Grants
    • NSF Graduate Research Fellowships
    • NSF Integrative Grad Education and Research Traineeship (IGERT) Grants
    • USDA National Needs GrantsFor questions about eligibility of non-federally funded national fellowships or grants, please contact the Office of the Vice President for Research (VPR).
  4. The PI must apply for any cost of education (tuition and fees) and the health insurance premium allowance permitted for that award.  Any institutional allowance or educational allowance accompanying these awards (e.g. NRSA) must first be used to cover tuition, then health insurance premiums, and university fees.  Where the institutional allowance or educational allowance is provided directly to the university (e.g. GAANN), these funds will be deposited in the Office of the VPR.  The tuition, health benefits, etc. will be paid from that fund.If funds are available after payment of tuition, health insurance premiums and university fees (if allowed by the grant), they can be used to cover any educational allowance specifically identified in the sponsor guidelines for research supplies, equipment, books, travel to meetings, etc.
  5. The health insurance premium co-pays for individual (or the individual and his/her dependents) will not exceed those charged to graduate assistants on the graduate assistant health plan.
  6. Unless otherwise disallowed, out-of-state students supported on a fellowship, award and/or training grant must apply for in-state residency status by the end of the first year. After the first year, only the equivalent of the in-state tuition rate will be covered if the student remains an out-of-state student.  The difference will be the student’s responsibility.
  7. Please note that it is not the intention of this policy to supplement university fees.  University fees may be paid up to the maximum allowable from the grant if budgeted as an allowable cost on the award.  If there is a shortfall in the grant award for fees, the responsibility to pay the balance will reside with the student.

Applying for In-State Residency

Graduate students who wish to apply for in-state residency status should submit the Application for In-State Tuition form to:

UConn Graduate Admissions Office
Residency Officer
The Graduate School
438 Whitney Road Ext. U-1152
Storrs, CT 06269

The application is available at https://grad.uconn.edu/wp-content/uploads/sites/1635/2015/04/instatetuition.pdf.

Non-Discrimination Policy Statements for Publications, including Accessibility Statements for University Events and Section 1557 Statements for Health Programs

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Title: Non-Discrimination Policy Statements for Publications, including Accessibility Statements for University Events and Section 1557 Statements for Health Programs
Policy Owner: Office of Institutional Equity
Applies to: All University Publications
Campus Applicability:  All Campuses, including Regional Campuses and UConn Health
Effective Date: June 13, 2017
For More Information, Contact Office of Institutional Equity
Contact Information: (860) 486-2943 (Storrs and Regionals)
(860) 679-3563 (UConn Health)
Email: equity@uconn.edu
Official Website: http://www.equity.uconn.edu/

Click here to view a PDF, Printer Friendly copy of this policy.

Purpose

All University publications describing or inviting participation in UConn programs or activities must contain one of the non-discrimination statements set forth below. The inclusion of the non-discrimination statement is required by federal regulations and is designed to make clear to current and future participants, beneficiaries, enrollees, applicants, patients, visitors and members of the public the University’s commitment to equal opportunity and access to its programs, activities, and health programs.

The term “publications” includes, but is not limited to, printed, electronic or online materials or documents. With the understanding that publications are produced in different formats and sizes, including printed and electronic, the University has developed two forms of the non-discrimination statements: long and short. The selected form of the non-discrimination statement is generally dependent on the availability of space.

Effort should be given to publish the long form to the maximum extent feasible. When options to provide the long form have been exhausted, the short form may be considered.

The non-discrimination statement is embedded within the footer of all University website pages, therefore a non-discrimination statement is not required on individual departmental website pages.

Any questions related to the University’s non-discrimination, AA/EEO policies, and reasonable accommodations process may be directed to the Office of Institutional Equity at (860) 486-2943 or equity@uconn.edu.

________________________________________________________________________

General University Communications

Long Form

Required for books, booklets, brochures, catalogs, directories, and similar documents or publications that offer more flexibility in the use of space.

The University of Connecticut complies with all applicable federal and state laws regarding non-discrimination, equal opportunity and affirmative action, including the provision of reasonable accommodations for persons with disabilities. UConn does not discriminate on the basis of race, color, ethnicity, religious creed, age, sex, marital status, national origin, ancestry, sexual orientation, genetic information, physical or mental disability, veteran status, prior conviction of a crime, workplace hazards to reproductive systems, gender identity or expression, or political beliefs in its programs and activities.  Employees, students, visitors, and applicants with disabilities may request reasonable accommodations to address limitations resulting from a disability. For questions or more information, please contact the Associate Vice President, Office of Institutional Equity, 241 Glenbrook Road, Unit 4175, Storrs, CT 06269-4175; Phone: (860) 486-2943; Email: equity@uconn.edu / Website: http://www.equity.uconn.edu.

Short Form

Required for publications with significant space limitations such as pamphlets, postcards, advertisements and one-page announcements (flyers and posters).

UConn complies with all applicable federal and state laws regarding non-discrimination, equal opportunity, affirmative action, and providing reasonable accommodations for persons with disabilities.  Contact: Office of Institutional Equity; (860) 486-2943; equity@uconn.edu; http://www.equity.uconn.edu.

_________________________________________________________________________

Event Accessibility Statement

General Information

The following statement is intended for event-specific publications for the purposes of ensuring an opportunity for participants with disabilities to request accommodations and fully participate in the event or activity.

The event accessibility statement is required for all publications that describe or invite participation in a University-sponsored event or activity, whether the publication is dispersed via print or electronic means, published on the Internet, or advertised using social media. Event materials should include both the non-discrimination statement and the event accessibility statement.

For further information regarding policies and procedures for disability-related accommodations at University events, refer to the Center for Students with Disabilities Accessibility Checklist for Events at http://csd.uconn.edu/accessibility-checklist-for-events/.

Event Accessibility Statement

Required for all University-sponsored events.

If you require an accommodation to participate in this event, please contact (INSERT SPONSORING DEPARTMENT CONTACT NAME) at (INSERT TELEPHONE AND EMAIL CONTACT INFORMATION) by (SPECIFIC DATE (suggestion: at least 5 days in advance)).

_________________________________________________________________________

Health Program or Activity Communications (Patient-Facing)

General Information

This section applies only to those University units that meet the definition of “covered entity” as defined in Section 1557 of the Affordable Care Act and their communications specific to patients or anticipated patients (i.e. communications aimed at members of the public advertising patient-related programs, services or activities). These requirements are specific to the following:

  • UConn Health – John Dempsey Hospital (JDH), UConn Medical Group (UMG), School of Dental Medicine Outpatient Clinics and all other UConn Health patient-related clinics and services;
  • UConn Student Health Services (Storrs campus);
  • UConn Speech and Hearing Clinic; and
  • UConn Fire Department.

Publications and communications of health programs or activities subject to Section 1557 of the Affordable Care Act (covered entities) must include one of the non-discrimination statements set forth below.  The inclusion of the non-discrimination statement is specifically required by Section 1557 of the Affordable Care Act and is designed to advance health equity and reduce health care disparities.

University units subject to Section 1557 must determine, within reason, which of their communications and publications are “significant” in the context of their health programs and activities. Examples of publications and communications considered to be “significant” include applications to participate in, or receive benefits or services from, a covered entity’s health program or activity, as well as written correspondence related to an individual’s rights, benefits, or services, including correspondence requiring a response.  Effort must primarily be given to publish the long version as stated below.

Additional guidance and information regarding Section 1557 of the Affordable Care Act is available at https://www.hhs.gov/civil-rights/for-individuals/section-1557/index.html.

_________________________________________________________________________

Health Program or Activity Long Form (UConn Health)

Required for significant publications and communications targeted to beneficiaries, enrollees, applicants, and members of the public which may include patient handbooks, outreach publications, or written notices pertaining to rights or benefits or requiring a response from an individual.

UConn Health complies with all applicable federal laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. UConn Health does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.

UConn Health:

  • Provides free aids and services to people with disabilities to communicate effectively with us, such as qualified sign language interpreters and/or written information in other formats (large print, audio, accessible electronic formats); and,
  • Provides free language services to people whose primary language is not English, such as qualified interpreters and/or information written in other languages.

If you need these services, contact 860-679-2626 (TTY: 1-800-833-8134).

If you believe that UConn Health failed to provide the above-described services or subjected you to discrimination, please contact Letissa Reid, Associate Vice President, Office of Institutional Equity, 16 Munson Road, MC 5310, Farmington, CT 06030-5310; Phone: (860) 679-3563; Email: equity@uconn.edu; Website: http://www.equity.uconn.edu You can file a grievance in person or by mail, phone or email.  If you need help filing a grievance, the Office of Institutional Equity is available to help you. Call 860-679-3563.

You also can file a civil rights complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, electronically through the Office for Civil Rights Complaint Portal, available at https://ocrportal.hhs.gov/ocr/portal/lobby.jsf, or by mail or phone at:  U.S. Department of Health and Human Services, 200 Independence Avenue, SW, Room 509F, HHH Building, Washington, D.C. 20201;
1-800-868-1019, 800-537-7697 (TDD).  Complaint forms are available at http://www.hhs.gov/ocr/office/file/index.html.

(Spanish) ATENCIÓN:  si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística.  Llame al 860-679-2626 (TTY: 1-800-833-8134).

(Polish) UWAGA:  Jeżeli mówisz po polsku, możesz skorzystać z bezpłatnej pomocy językowej.  Zadzwoń pod numer 860-679-2626 (TTY: 1-800-833-8134).

(Portuguese) ATENÇÃO:  Se fala português, encontram-se disponíveis serviços linguísticos, grátis.  Ligue para 860-679-2626 (TTY: 1-800-833-8134).

(Italian) ATTENZIONE:  In caso la lingua parlata sia l’italiano, sono disponibili servizi di assistenza linguistica gratuiti.  Chiamare il numero 860-679-2626 (TTY: 1-800-833-8134).

(French) ATTENTION:  Si vous parlez français, des services d’aide linguistique vous sont proposés gratuitement.  Appelez le 860-679-2626 (TTY: 1-800-833-8134).

(Chinese) 注意：如果您使用繁體中文，您可以免費獲得語言援助服務。請致電 860-679-2626 (TTY: 1-800-833-8134).

(French Creole) ATANSYON:  Si w pale Kreyòl Ayisyen, gen sèvis èd pou lang ki disponib gratis pou ou.  Rele 860-679-2626 (TTY: 1-800-833-8134).

(German) ACHTUNG: Wenn Sie Deutsch sprechen, stehen Ihnen kostenlos sprachliche Hilfsdienstleistungen zur Verfügung.  Rufnummer: 860-679-2626 (TTY: 1-800-833-8134).

(Hindi) ध्यान दें:  यदि आप हिंदी बोलते हैं तो आपके लिए मुफ्त में भाषा सहायता सेवाएं उपलब्ध हैं। 860-679-2626 (TTY: 1-800-833-8134) पर कॉल करें।

(Russian) ВНИМАНИЕ:  Если вы говорите на русском языке, то вам доступны бесплатные услуги перевода.  Звоните 860-679-2626 (TTY: 1-800-833-8134).

(Arabic) ملحوظة:  إذا كنت تتحدث اذكر اللغة، فإن خدمات المساعدة اللغوية تتوافر لك بالمجان.  اتصل برقم 860-679-2626 (TTY: 1-800-833-8134).

(Greek) ΠΡΟΣΟΧΗ: Αν μιλάτε ελληνικά, στη διάθεσή σας βρίσκονται υπηρεσίες γλωσσικής υποστήριξης, οι οποίες παρέχονται δωρεάν. Καλέστε 860-679-2626 (TTY: 1-800-833-8134).

(Tagalog) PAUNAWA: Kung nagsasalita ka ng Tagalog, maaari kang gumamit ng mga serbisyo ng tulong sa wika nang walang bayad. Tumawag sa 860-679-2626 (TTY: 1-800-833-8134).

(Vietnamese) CHÚ Ý:  Nếu bạn nói Tiếng Việt, có các dịch vụ hỗ trợ ngôn ngữ miễn phí dành cho bạn.  Gọi số 860-679-2626 (TTY: 1-800-833-8134).

(Albanian) KUJDES:  Nëse flitni shqip, për ju ka në dispozicion shërbime të asistencës gjuhësore, pa pagesë.  Telefononi në 860-679-2626 (TTY: 1-800-833-8134).

(Korean) 주의: 한국어를 사용하시는 경우, 언어 지원 서비스를 무료로 이용하실 수 있습니다. 860-679-2626 (TTY: 1-800-833-8134)번으로 전화해 주십시오.

Health Program or Activity Short Form (UConn Health)

Required for postcards, tri-fold brochures, and pamphlets and other significant publications that are small-size, or where the long form is not feasible, targeted to beneficiaries, enrollees, applicants, and members of the public.

UConn Health complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex.

(Spanish) ATENCIÓN:  si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística.  Llame al 860-679-2626 (TTY: 1-800-833-8134).

(Polish) UWAGA:  Jeżeli mówisz po polsku, możesz skorzystać z bezpłatnej pomocy językowej.  Zadzwoń pod numer 860-679-2626 (TTY: 1-800-833-8134).

_________________________________________________________________________

Health Program or Activity Long Form (Storrs: UConn Student Health Services, UConn Speech and Hearing Clinic, UConn Fire Department)

Required for significant publications and communications targeted to beneficiaries, enrollees, applicants, and members of the public, which may include patient handbooks, outreach publications, or written notices pertaining to rights or benefits or requiring a response from an individual.

(UConn Student Health Services / UConn Speech and Hearing Clinic / UConn Fire Department) complies with all applicable federal laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. (UConn Student Health Services / UConn Speech and Hearing Clinic / UConn Fire Department) does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.

(UConn Student Health Services / UConn Speech and Hearing Clinic / UConn Fire Department):

  • Provides free aids and services to people with disabilities to communicate effectively with us, such as qualified sign language interpreters and/or written information in other formats (large print, audio, accessible electronic formats); and,
  • Provides free language services to people whose primary language is not English, such as qualified interpreters and/or information written in other languages.

If you need these services, contact (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

If you believe that (UConn Student Health Services / UConn Speech and Hearing Clinic / UConn Fire Department) failed to provide the above-described services or subjected you to discrimination, please contact Letissa Reid, Associate Vice President, Office of Institutional Equity, 241 Glenbrook Road, Unit 4175, Storrs, CT 06269-4175; Phone: (860) 486-2943; Phone: (860) 679-3563; Email: equity@uconn.edu; Website: http://www.equity.uconn.edu. You can file a grievance in person or by mail, phone or email.  If you need help filing a grievance, the Office of Institutional Equity is available to help you. Call 860-486-2943.

You also can file a civil rights complaint with the U.S. Department of Health and Human Services, Office for Civil Rights, electronically through the Office for Civil Rights Complaint Portal, available at https://ocrportal.hhs.gov/ocr/portal/lobby.jsf, or by mail or phone at:  U.S. Department of Health and Human Services, 200 Independence Avenue, SW, Room 509F, HHH Building, Washington, D.C. 20201;
1-800-868-1019, 800-537-7697 (TDD).  Complaint forms are available at http://www.hhs.gov/ocr/office/file/index.html.

(Spanish) ATENCIÓN:  si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística.  Llame al (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Polish) UWAGA:  Jeżeli mówisz po polsku, możesz skorzystać z bezpłatnej pomocy językowej.  Zadzwoń pod numer (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Portuguese) ATENÇÃO:  Se fala português, encontram-se disponíveis serviços linguísticos, grátis.  Ligue para 860-679-2626 (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Italian) ATTENZIONE:  In caso la lingua parlata sia l’italiano, sono disponibili servizi di assistenza linguistica gratuiti.  Chiamare il numero (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(French) ATTENTION :  Si vous parlez français, des services d’aide linguistique vous sont proposés gratuitement.  Appelez le (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Chinese) 注意：如果您使用繁體中文，您可以免費獲得語言援助服務。請致電 (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(French Creole) ATANSYON:  Si w pale Kreyòl Ayisyen, gen sèvis èd pou lang ki disponib gratis pou ou.  Rele (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(German) ACHTUNG:  Wenn Sie Deutsch sprechen, stehen Ihnen kostenlos sprachliche Hilfsdienstleistungen zur Verfügung.  Rufnummer: (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Hindi) ध्यान दें:  यदि आप हिंदी बोलते हैं तो आपके लिए मुफ्त में भाषा सहायता सेवाएं उपलब्ध हैं। (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925 पर कॉल करें।

(Russian) ВНИМАНИЕ:  Если вы говорите на русском языке, то вам доступны бесплатные услуги перевода.  Звоните (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Arabic) ملحوظة:   إذا كنت تتحدث اذكر اللغة، فإن خدمات المساعدة اللغوية تتوافر لك بالمجان.  اتصل برقم (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Greek) ΠΡΟΣΟΧΗ: Αν μιλάτε ελληνικά, στη διάθεσή σας βρίσκονται υπηρεσίες γλωσσικής υποστήριξης, οι οποίες παρέχονται δωρεάν. Καλέστε (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Tagalog) PAUNAWA: Kung nagsasalita ka ng Tagalog, maaari kang gumamit ng mga serbisyo ng tulong sa wika nang walang bayad. Tumawag sa (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Vietnamese) CHÚ Ý:  Nếu bạn nói Tiếng Việt, có các dịch vụ hỗ trợ ngôn ngữ miễn phí dành cho bạn.  Gọi số (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Albanian) KUJDES:  Nëse flitni shqip, për ju ka në dispozicion shërbime të asistencës gjuhësore, pa pagesë.  Telefononi në (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Korean) 주의: 한국어를 사용하시는 경우, 언어 지원 서비스를 무료로 이용하실 수 있습니다. (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925 번으로 전화해 주십시오.

Health Program or Activity Short Form (Storrs: UConn Student Health Services, UConn Speech and Hearing Clinic, UConn Fire Department)

Required for postcards, tri-fold brochures, and pamphlets and other significant publications that are small-size, or where the long form is not feasible, targeted to beneficiaries, enrollees, applicants, and members of the public.

(UConn Student Health Services / UConn Speech and Hearing Clinic / UConn Fire Department) complies with applicable federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex.

(Spanish) ATENCIÓN:  si habla español, tiene a su disposición servicios gratuitos de asistencia lingüística.  Llame al (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925.

(Polish) UWAGA:  Jeżeli mówisz po polsku, możesz skorzystać z bezpłatnej pomocy językowej.  Zadzwoń pod numer (UConn Student Health Services) 860-486-4700 / (UConn Speech and Hearing Clinic) 860-486-2629 / (UConn Fire Department) 860-486-4925

Mail Service Policy

Posted on by
Title: Mail Service Policy
Policy Owner: Mail Services
Applies to: Faculty, Staff
Campus Applicability: Storrs Campus
Effective Date: January 20, 2004
For More Information, Contact Mail Services
Contact Information: (860) 486-2024
Official Website: https://mailservices.uconn.edu/

University Mail Services operates in accordance with the Private Express Statutes as stated in 39 CFR, Code of the Federal Register.  University Mail Services handles USPS mail according to USPS policies governing the disposition of mail.

The use of University Mail Services is restricted to University business conducted by University personnel.  This includes the receiving and sending of mail which contains University business and is never available for personal use.

Incoming Accountable Mail Process

Posted on by
Title: Incoming Accountable Mail Process
Policy Owner: Mail Services
Applies to: Faculty, Staff, Students, Others
Campus Applicability: Storrs Campus
Effective Date: August 18, 2004
For More Information, Contact Mail Services
Contact Information: (860) 486-2024
Official Website: https://mailservices.uconn.edu/

 

Incoming USPS mail for the University of Connecticut, is handled in accordance with USPS DMM, Section D042.4.1 which states:

All mail addressed to a governmental or nongovernmental organization or to an individual by name or title at the address of the organization is delivered to the organization, as is similarly addressed mail for former officials, employees, contractors, agents, etc.  If disagreement arises where any such mail should be delivered, it must be delivered under the order of the organization’s president or equivalent official.

In addition to the above regulation, the USPS maintains the signatures of University Mail Services’ staff on PS Form 3801, naming the staff “Authorized Agents”, making them eligible to handle incoming, accountable mail for the University of Connecticut.

Accountable mail is released to the University upon signing the USPS Firm Sheet, recording such items, and the authorized agent also signs for any Return Receipts attached.  Although an option, University Mail Services does not sign for “Restricted Delivery Mail”.

Once prepared at University Mail Services for final delivery to the campus destination, a signature is obtained from the designated employee at the centralized mail stop for the building.

The accountable mail is then placed with the regular incoming mail for the receiving department.

In the event the actual recipient, indicated by either name or by title, chooses to refuse any accountable mail, such accountable mail must not be opened.  The refused piece must be marked “Refused”, placed in a new container and have new postage applied.  It is strongly recommended that this refused mail be sent Certified mail, or Registered if leaving the United States.

Federal Archive Guidelines require University Mail Services to maintain records as follows:

  1. a.       Incoming accountable records keep 2 years
  2. b.      Outgoing Certified records keep 2 years
  3. c.       Outgoing Registered records keep 3 years

Full-Time and Part-Time Registration

Posted on by
Title: Full-Time and Part-Time Registration
Policy Owner: University Senate
Applies to: Students
Campus Applicability: Storrs and Regional Campuses
Effective Date: November 1, 2002
For More Information, Contact Office of the Registrar
Contact Information: (860) 486-3331
Official Website: http://registrar.uconn.edu/

Full-time students are those who register for at least 12 credits and continue to carry at least 12 credits through the end of the semester.

Courses with restricted credits (see Credit Restrictions) have all credits counted in computing the Semester Credit Load, but only unrestricted credits count toward the degree. Unresolved marks from a previous semester and/or courses currently being audited are not counted in computing the Semester Credit Load.

Part-time students are those enrolled for fewer than 12 credits. Enrolling for fewer than 12 credits requires the written approval of the student?s academic dean. Part-time students must have the permission of the Dean of Students to participate in any extra-curricular activity involving intercollegiate competition. Students considering taking fewer than 12 credits should consult their advisor and read carefully the rules governing scholastic probation and dismissal, financial aid and housing. They also should ask if their part-time status will affect their social security, insurance or other related matters.  Please contact the Registrar’s Office at 486-3331 with any questions.

See By-Laws, Rules, and Regulations of the University Senate II.B5.

Family & Medical Leave Act (FMLA)

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Title: Family & Medical Leave Act (FMLA)
Policy Owner: Human Resources
Applies to: Faculty, Staff
Campus Applicability:  Statewide Policy
Effective Date: July 7, 2009
For More Information, Contact Department of Human Resources
Contact Information: (860) 486-3034
Official Website: https://hr.uconn.edu/medical-leaves/

 

The University adheres to the statewide Family and Medical Leave Policy through the Department of  Administrative Services:

Statewide Family and Medical Leave Policy: FMLA Statewide Policy (PDF)

For more information, visit the FMLA website:  UConn HR FMLA

Division of Student Affairs Large, Outdoor, and/or Late Hours Event Policy

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Title: Division of Student Affairs Large, Outdoor, and/or Late Hours Event Policy
Policy Owner: Office of Student Affairs
Applies to: Faculty, Staff, Students, Others
Campus Applicability:
Effective Date: September 20, 2017
For More Information, Contact Division of Student Affairs
Contact Information: (860) 486-2265
Official Website: http://www.studentaffairs.uconn.edu/

 

Objective: The purposes of this Policy are to create a safe environment for event sponsors and the guests attending these activities and to clarify expectations of all entities involved in managing these events including, but not limited to, sponsoring organizations, Student Affairs Staff and University Police.

Jurisdiction: This Policy applies to any organization or individual who wishes to use facilities managed by the Division of Student Affairs for large, outdoor and late hour events. Additional outdoor on-campus venues are included but only when requested by registered student organizations.

Definitions:

  • Event – any program or event sponsored by any registered student organization, University department or non-affiliated group with a completed Facilities Use Agreement. This includes parties, dances, musical performances, concerts, speakers, and similar types of events. This does not typically include organization meetings, trainings, workshops, etc.
  • Facilities – for the purposes of this policy, any building or open area under the management of the University of Connecticut Division of Student Affairs, except as previously noted.
  • Large Event – any program or event where the anticipated attendance will exceed 200
  • Late Hours – any program or event that begins after 9:00 p.m. or ends after 11:00 p.m. Unless otherwise specified, all events must end by 1:45 am.
  • Late Hours Dance Party – any program that meets the definition of a late hours event and includes a DJ or musical performer where the set-up includes a large open area for dancing.
  • Outdoor Event – any program or event held on University property that is outdoors including fields, parking lots, streets, etc.
  • Outdoor Concert – any program that includes acoustic and/or amplified musical performance(s) held on outdoor University property.
  • Outdoor Concert Hours – defined as starting no earlier than 9:00 am and concluding 30 minutes prior to sunset. This is restricted to Saturdays and Sundays or when no classes are in session.
  • Approved Event – any event or program approved by any department within the Division of Student Affairs.
  • Approving Office – the department within the Division of Student Affairs granting approval for the event or program to occur.
  • Student – any graduate or undergraduate student currently enrolled at the University of Connecticut.
  • Student Organization – any student organization at the University of Connecticut that has completed all requirements for recognition developed by the Department of Student Activities.
  • Student Organization Advisor – the University of Connecticut staff or faculty identified as the official advisor on all Department of Student Activities registration materials.
  • University Property – any building or open area under the management of the University of Connecticut.
  • Venue – any location where an event or program takes place.

Standards for an Approved Event

The University of Connecticut recognizes the importance of large events on college campuses. It is essential that such events are planned and implemented with the proper safety and security measures. All University employees, students, guests or other visitors must comply with the following standards.

Guests

  • Photo ID is required for all guests. All guests must present a College/University ID or show proof that they are 18 years of age.  Minor children under the age of 18, must be accompanied by a parent or guardian, but only if the presence of the minors has been approved.
  • Any event including minors must adhere to the University’s Minors on Campus policy. The event will be reviewed for compliance by the Office of Audit, Compliance and Ethics.

Guests Attending Late Hours Events

  • Attendees are limited to current UConn students and their guests.  Each UConn student may bring up to five guests to a program.  The approving office will verify the individual is a current UConn student by checking their UConn ID using a One Card verification device.
  • An entire party must be present to enter a program. Partial groups are not admitted and additional guests cannot enter after the UConn student host has entered.
  • The approving office will record in a database each UConn student and their guest(s). The approving office will also verify that each guest has a photo ID and scan the ID.
  • Guests must follow all University and event policies. The host UConn student is responsible for the conduct of their guests at the event.

Staffing

  • Organization representatives identified on all event or program-related materials (reservation confirmation, catering confirmation, etc.) must be present at the event at all times. Additional organization representatives may be required by the approving office.
  • The Student Organization Advisor may be required to be present at the event at the discretion of the approving office within the Division of Student Affairs.
  • Additional full-time staff from the approving office may be required at the discretion of the department i.e. Student Union may require Student Union staff to be present at the event.
  • Organization representatives will be required to collect all entrance fees from guests (if applicable) and the approving offices will verify that guests have photo identification on their persons prior to entrance if required for admission.

Staffing for Late Hours Dance Parties

  • For registered student organizations, the Advisor MUST be present for the duration of the dance, from the pre-event security meeting to the end of the event.
  • For University departments and non-affiliated clients, supervision of the program will be determined by the approving office.

Security

  • Decisions regarding appropriate security for an event will be determined by reviewing the following circumstances: nature of the event; number of participants; location; type of event; time of the event; admission policy (open or closed); history of previous events; marketing plan for the event; University status of the group; etc. Various levels of security may be required. The security required may include but is not limited to: University Staff; Student Organization Advisors; University Police; Private Event Security; Bag Searches; Wristbands; and/or Re-admittance Policies as defined below. Additional security measures may be required by the approving office

Police – University of Connecticut Police Officers assigned specifically to the event

  • A minimum of two officers are required for a minimum of four hours of service time for Large or Late Hours Programs with a closed admissions policy i.e. attendance is limited to University of Connecticut students, faculty and staff. This requirement may be waived by the approving office based on the information provided about the event.
  • Additional officers may be required based on the size of event, venue, admissions policy, marketing plan, etc. The decision to require additional officers will be made by the approving office and University of Connecticut Police Department.
  • The Event Services Staff of the Student Union will coordinate all requests for Police Officers. The approving office staff will contact the SU Event Services Office at least 3 weeks in advance to arrange for police security.
  • Student organizations are required to pay 40% of University Police fees for indoor events. The approving office will pay the remaining 60% of the University Police fees and may require pre-payment (as a deposit) of student organization costs. Non-student organizations will pay 100% of University Police fees. Police fees for outdoor events will be paid in full by the sponsoring organization.

Private Event Security – a private security agency approved by the University of Connecticut Police Department

  • Private security officers are required for Large or Late Hours Programs with an open admissions policy i.e. attendance is expected to include guests with no official affiliation with the University of Connecticut. This requirement may be waived by the approval office based on the information provided about the event.
  • The number of private security officers will be based on the size of the event and venue location by the approving office in cooperation with the University of Connecticut Police Department.
  • The Event Services Staff of the Student Union must be notified when private security officers are required by the approving office staff and be provided with a copy of the contract between the student organization and the private security agency at least 2 weeks in advance of the event. The SU Event Services Staff will notify the University of Connecticut Police that an approved private security agency is scheduled for an upcoming event.
  • Event sponsors negotiate and sign contracts with approved private security agencies and are required to pay 100% of private security staff fees.

Additional Security Measures

  • Bag Searches – All guests at Large Events or Late Hours programs will be required to open bags, purses, backpacks, pockets, etc. at the request of University of Connecticut Police or Private Security Officers. Individuals failing to comply with the request will be denied entrance.
  • ID Checks – All guests at Large Events or Late Hours programs are required to show photo identification prior to entrance to the event. At any time during the program, guests may be required to show identification at the request of University of Connecticut Police, Private Security Officers or Event staff. Individuals failing to comply with the request will be asked to leave the event.
  • Pat Downs – Private security officers will pat down guests to search for items restricted from venues e.g. weapons, beverage containers, medications, drugs, etc. Guests will select a gender-specific pat down area and searches will be conducted by gender-specific security officers. Private security officers may also use metal-detector “wands” to assist in this security check-in area.
  • Wristbands – Once a guest has completed the entrance process, the Approving Office staff will place a wristband on the guest to indicate compliance with all security requirements. Wristbands are provided free of charge to student organizations. The number of wristbands issued for each event is determined by the Approving Office based on the established room capacity for each venue. All guests (including student organization representatives, speakers, performers, stage crew, etc.) must receive wristbands and are included in the room capacity.
  • Re-admittance Policies – Wristbands are issued once. If a guest leaves an event prior to the end of the program, a new wristband will not be issued. Once an event has reached capacity, no additional entrances will be permitted even if a guest surrenders his or her used wristband.
  • For Late Hours programs extending past 11:00 pm, a cut-off time of 11:30 pm will be established for admission to the program. This includes re-admission. If a guest leaves the program after 11:30 pm, s/he will not be re-admitted even if a wristband is displayed.

All Participants are required to comply with all federal, state and local laws as well as all relevant University policies, including The Student Code.

Event Protocol

Organizations will submit a Student Union Event Services request form found at https://www.studentunion.uconn.edu for reservable space. This is the first step in the process and is used to determine space availability and place a tentative hold on the space. A tentative hold on space does not imply an approved program or event.

Event organizers will schedule an event planning meeting with the Approving Office. The organization and the Approving Office will discuss and determine details of the event. The organization representative present at the planning meeting must be in attendance at the event. Topics will include:

  • Date, time, location, etc.
  • Purpose of the event
  • Admissions Policy, ticket sales, handling money
  • Emergency information
  • Contracts, agreements, permits, etc.
  • Risk Management including security and staffing
  • Logistics (room, A/V, food, rain location, etc.)
  • Estimated budget
  • Planning timeline and checklist

Day of Event Logistics

The organization representative must attend a pre-event meeting on the date of the program no later than thirty minutes prior to the start of the event. This meeting will also be attended by a representation of the approving office responsible for the event’s production and a representative from all security groups required for the event. During this meeting, all policies and procedures will be reviewed as well as expectations for all guests. Posters outlining these polices and expectations will be displayed at all events and will be provided by the approval office.

Post Event Review

The organization representative and the approval Office Representative will schedule a post event meeting to review the program. This should take place within two weeks of the event’s conclusion and will be arranged by the approval office.

Method of Compliance:  The Vice-President of Student Affairs or designee shall review this policy as appropriate and provide guidance on the interpretation of this policy.

Approval Date: January 22, 2009; updated June 2010; updated January 2011; updated September 2017

Copyright Compliance Guidelines

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Title: Copyright Compliance Guidelines
Policy Owner: University Libraries, Access Services
Applies to: Faculty, Staff, Students
Campus Applicability: Storrs and Regional Campuses
Effective Date: July 13, 2007
For More Information, Contact Associate University Librarian for Academic Engagement
Contact Information: 860-486-2518
Official Website: lib.uconn.edu

Instructors placing physical materials on Traditional Course Reserve (TCR), copies of physical materials on Electronic Course Reserve (ECR) or TCR, or posting materials directly to WebCT for the purpose of not-for-profit instructional support are responsible for being cognizant of and applying the copyright compliance guidelines observed by the University of Connecticut (UCL) Reserve Services.  These guidelines apply whether Reserve Services or the individual instructor is posting materials in WebCT.

UCL copyright compliance guidelines for Reserve Services are based on:

  • The Libraries’ interpretation of Section 107 Limitations on exclusive rights: Fair Use of Title 17 (Copyrights) of U.S. Code;
  • Section 107 of U.S. Copyright Law sets out four factors to be considered in determining whether or not a particular use is fair:
    1. The purpose and character of the use, including whether such use is of commercial nature or is for nonprofit educational purposes;
    2. The nature of the copyrighted work;
    3. Amount and substantiality of the portion used in relation to the copyrighted work as a whole; and
    4. The effect of the use upon the potential market for or value of the copyrighted work
  • Agreement on Guidelines for Classroom Copying in Not-For-Profit Educational Institutions with Respect to Books and Periodicals, a.k.a., Classroom Guidelines;
  • American Library Association Model Policy Concerning College and University Photocopying for Classroom, Research and Library Reserve Use;
  • Music Library Association Statement on the Digital Transmission of Electronic Reserves ;
  • The Digital Millennium Copyright Act

Guidelines for Reserve Services/WebCT Environments

What can I put on Reserve?

Entire physical works in their original format, e.g., books, journals, AV materials, may be put on TCR in the Library provided the University Libraries or the instructor owns a legal copy of the work.  Most government publications are in the public domain and may also be put on Reserve, whether or not owned by the University Libraries or the instructor.

Copies of portions of the above types of works may be placed on ECR, TCR, or posted by instructors to WebCT provided the University Libraries or the instructor owns a legal copy of the work and access is restricted to the instructor and students enrolled in the course for which the material is being used in a given semester.

Reserve Services has developed the following guidelines for the amount of a copied work to be placed on ECR/TCR or posted by instructors to WebCT:

  1. One article per journal issue;
  2. One chapter or 10% of a book;
  3. Other parts or whole works that do not constitute copyright infringement, e.g., government documents and class notes.
  • In all cases, the notice of copyright and the title page from the work must be posted.

The above amounts are estimates designed to safeguard the University and its individual members from legal action due to copyright infringement.  Exceptions to the above limits must take into consideration the four fair use factors.

What if the University Libraries or the instructor does not own a legal copy of a work?

The Libraries will purchase books that are required for Reserve.

The Libraries will obtain journal articles not owned by the University Libraries or the instructor and request permission for use.  If permission is granted and there are royalty fees, the Libraries will pay the royalty fees.  If permission is not granted, the material will be removed from Reserve and the instructor will be notified.  Permission must be requested for each semester the material is being used.

Written permission of the student author is required to place student papers on Reserve.

What is not permitted for Reserve?

Materials considered to be “consumable,” e.g., published workbooks, exercises, standardized tests, test booklets, answer sheets, and course packs are not put on Reserve.  The nature of this material is such that making copies available to many students is likely to affect the market value of the item and may be an infringement of copyright law.

Can materials in digital databases and full text journals leased by the Libraries be used in WebCT?

UCL does not own these materials, they are leased. UCL signs an official license agreement with each vendor, and each license contains language on the permitted use of the material.  Some of the licenses allow for use of the material for Reserve, some do not.

Instructors needing to use in WebCT products leased by the Libraries should consult with Reserve Services to determine whether there are restrictions on use for Reserve associated with a particular leased product.

Below are known leases that do allow Reserve use:

  • InfoTrac
  • ABI Inform
  • JSTOR

NOTE: If a license prohibits use of digital material for Reserve and the Libraries own the paper version, Reserve Services will scan the paper version and post it through ECR.

 

Can materials not owned/leased by the Libraries or the instructor and available on the Internet be used in WebCT?

While this issue is beyond the domain of Reserve Services, please be advised that if you choose to use such materials (i.e., other instructors’ web pages, commercial sites, etc.) in WebCT, you are responsible for obtaining any necessary permissions and paying any associated royalties.

Reserve Services contacts for permissions as outlined above:

Stephen Bustamante
Coordinator for Digital Reserves
860.486.1158
steve.bustamante@uconn.edu

Jo Ann Reynolds
Coordinator for Reserve Processing
860.486.1406
Jo_Ann.Reynolds@uconn.edu

Athletics Employee Handbook

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Title: Athletics Employee Handbook
Policy Owner: Division of Athletics
Applies to: Athletics Staff
Campus Applicability:  Storrs
Effective Date: August 2016
For More Information, Contact Division of Athletics
Contact Information: (860) 486-2725
Official Website: http://www.uconnhuskies.com/

 

The Division of Athletics Employee Handbook is currently being revised. Please check back soon for updates. Any questions pertaining to the handbook may be directed to Cheryl Bertora at (860) 486-2725 or Dan Gilinski at (860) 486-2050.

Administrative Review and Approval of Proposals for External Support

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Title: Administrative Review and Approval of Proposals for External Support
Policy Owner: Office of the Vice President for Research, Sponsored Program Services
Applies to: Principal Investigators and all others involved in the submission of a sponsored program proposal
Campus Applicability:  All campuses except for UConn Health
Effective Date: June 24, 2015
For More Information, Contact Sponsored Program Services
Contact Information: (860) 486-3622
Official Website: http://research.uconn.edu

PURPOSE

The timely submission of proposals for internal UConn review and approval allows for thoughtful consideration and review of sponsored project proposals for compliance with University, Federal, State and sponsor policies.  Additionally, Sponsored Program Services professionals review proposals against the administrative requirements of the sponsor’s announcement, including budgets and budget justifications to identify potential administrative or financial challenges to the success of the proposal.

POLICY

All proposal submissions seeking external support for research and other sponsored projects must be submitted to the Office of the Vice President for Research (OVPR) Sponsored Program Services (SPS) for review and approval prior to submission to an external sponsor, even when institutional sign-off is not required by the sponsor.

All letters-of-intent and pre-proposal submissions seeking external support for research and other sponsored projects must be submitted to Sponsored Program Services for review and approval prior to submission to an external sponsor if the signature of an authorized official, a detailed budget, or cost share commitment is required.

Proposals submitted without SPS approval may be administratively withdrawn or the offer of funding (award) may not be accepted if the submission is found to be non-compliant with University, Federal, State or sponsor policies.

SPS requests a minimum of five (5) business days prior to the agency or submission deadline for review and approval of the full proposal, internal forms and budget.

The University of Connecticut reserves the right to withdraw any proposal or refuse acceptance of any award that does not comply with this policy.

ROLES AND RESPONSIBILITIES

The Director of Sponsored Programs and Faculty Services has overall responsibility for this policy.

The Principal Investigator accepts the responsibility for the timely submission of all proposals and pre-proposals that require SPS approval to SPS.

The Department Head, Center Director and/or Dean attests to the academic purposes of the proposed project and its appropriateness in terms of budget, committed effort, space and equipment.

The Director of Sponsored Programs and Faculty Services is the authorized signatory for all proposals for sponsored programs. In the absence of the designated official, arrangements are made to ensure timely signing by alternate University signatories.

Principal Investigators, Department Heads, Deans and other individuals as required are responsible for authorizing and signing internal processing documents, but are not authorized to sign a sponsored projects proposal as the institutional official on behalf of the University.

PROCEDURE/FORMS

See OVPR SPS website: Proposal Preparation & Submission Overview

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

POLICY HISTORY

Policy created:  6/12/2008

Revised:           6/24/2015 (approved by the Vice President for Research)