Office of the Executive VP for Administration & CFO

Facilities Operations & Building Services Guideline for Maintenance and Repair Services (Excludes UConn Health)

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Title: Facilities Operations & Building Services Guideline for Maintenance and Repair Services
Policy Owner: Facilities Operations & Building Services
Applies to: Faculty, Staff, Students
Campus Applicability: All Campuses, except UConn Health
Effective Date: August 18, 2015
For More Information, Contact Facilities Operations & Building Services
Contact Information: (860) 486-3138
Official Website: http://fo.uconn.edu/

Facilities Operations and Building Services strives to provide services in a collaborative, respectful manner working to make our community a better place to study, live and work. This statement’s purpose is to communicate the scope of building maintenance and repair services provided to University of Connecticut community by the Department of Facilities Operations and Building Services.

Facilities Operations and Building Services is committed to providing maintenance and repair services to University-owned facilities for all structural and building systems. This includes all building systems identified on the original blueprints of buildings and those upgrades/modifications made to the original plans and excludes furniture, fixtures and equipment. Occupying units will not be expected to pay for this maintenance and repair.

These services include:

  1. Emergency maintenance: situations that require immediate intervention by trades workers to correct or mitigate a building maintenance problem or which can create unsafe conditions that may expose students, faculty, staff and/or visitors to health or safety related concerns and/or cause significant damage to the building, building systems, or
  2. Preventive maintenance: scheduled maintenance to prevent assets from wearing out/failing and maintain life cycle.
  3. Corrective maintenance: minor repairs to bring asset back into working order.
  4. Statutory maintenance: maintenance and repair to life safety systems; elevators, ADA requirements.
  5. Cyclical maintenance/replacement and updates of building finishes.
  6. Cyclical maintenance/replacement of classroom finishes and furniture.
  7. Basic custodial, snow removal & ice treatment, and landscape services.
  8. Infrastructure services such as water, sewer, steam, chilled water and power.

Facilities Operations and Building Services also provides maintenance and repair services necessitated by the particular operations or equipment of individual units. These services must be funded by the units requesting them. Similarly, Facilities Operations and Building Services is able to provide limited services on a reimbursable basis for small project renovations requested by departments that are cosmetic in nature, change the use purpose of a space, enhance the comfort factor for building occupants/users (ex: convenience kitchens), or mitigate excessive wear and tear on furniture and equipment, etc. The following criteria govern maintenance and repair services for which Facilities Operations and Building Services will charge units:

  1. Work that enhances the aesthetics, alters, or customizes a space for programmatic purposes, or involves a major change to interior finishes.
  2. Maintenance and repair of special classroom equipment; special lighting or sound installations; office furniture and furnishing; laboratory equipment; and other departmental property.
  3. Fabrication of cabinets, shelves, signs, name plates and other miscellaneous items.
  4. Furniture repair (excluding basic classroom furniture) and reupholstering.
  5. Special custodial or trash collection such as daily office cleanings, clean-ups, storage and office cleanouts above normal/routine service levels.
  6. Installation and service of equipment fundamentally required by or used for a unit’s research or other operational activity (such as special fire extinguishing equipment for laboratories, environmental chambers, refrigerators, freezers, autoclaves, spas, pools and uninterruptable power sources).
  7. Services required for the set-up/support of special events.
  8. Moving services.
  9. All facilities planning and design, or other professional services performed by consultants, architects, or engineers, in support of customer-funded projects.
  10. The manufacturer is responsible for fixtures and equipment under warranty. Instances which are covered by valid service agreements are the responsibility of the service agreement holder.
  11. All furniture, fixture and equipment upgrades and replacement costs are the responsibility of the owning unit.

 

In some cases, it may not be clear whether Facilities Operations and Building Services or the unit should bear the cost of maintenance or repair services. If they are not already addressed in a Service Level Agreement, such instances will be handled through discussion with constituent units, and may ultimately be decided by the Associate Vice president for Facilities Management in consultation with the Vice President to which the unit reports.

 

Adopted: 12/5/2013

Revised: 06/03/2014; 07/01/2014; 7/15/2014; 8/18/2015

Pre-Employment Background Check Policy

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Title: Pre-Employment Background Check Policy
Policy Owner: Human Resources
Applies to: Faculty, Staff, Others
Campus Applicability: Storrs and Regional Campuses
Approval Date: February 27, 2024
Effective Date: February 29, 2024
For More Information, Contact Human Resources
Contact Information: 860-486-9302 ; hr-cbc@uconn.edu
Official Website: https://hr.uconn.edu/cbc/

BACKGROUND

The University of Connecticut prides itself on hiring qualified employees who are prepared to work in the best interests of the University and its students.  Pre-employment background checks serve as an important element of the University’s ongoing efforts to ensure a safe and secure campus and workplace.

PURPOSE

To ensure a safe and secure campus and workplace

APPLIES TO

This policy applies to the following:

  • All full-time and part-time final candidates for employment in regular payroll positions, whether newly hired, rehired, or a transfer from another state agency.
  • All individuals selected for temporary appointments as Adjunct Faculty, Special Payroll Lecturers, Instructional Specialists, Academic Specialists, Academic Technicians, Clinical Supervisors, Graduate Instructional Specialists, and Graduate Special payroll Lecturers that are newly hired or rehired after a break in University service of a year or more and are not currently on the regular payroll.
  • Other special payroll titles that have direct teaching or advising responsibilities, or are deemed to be in a position of trust, e.g., working with minors.
  • Graduate students who are working in a teaching capacity as a Special Payroll Lecturer, Instructional Specialist, or other special payroll appointment that has direct teaching or advising responsibilities.

Prospective special payroll appointees or volunteers may be subject to a background check if (1) required by law; (2) required by a third party as a condition for the position, or (3) when considered a position of trust.

POLICY STATEMENT

It will be a condition of employment at the University of Connecticut to submit to a background check.  Offers of employment will be conditional pending the result of a background check, which may include the following:

  • Social Security Number Verification / Past Address Trace
  • Consent Based Social Security Verification (CBSV) (as applicable)
  • County/Statewide Criminal (as applicable)
  • National Criminal/Multi-Jurisdictional Criminal
  • Federal Criminal
  • Statewide Sex Offender
  • Nationwide Sex Offender
  • International Criminal (as applicable)
  • Education Verifications
  • Credit Checks (only required in very limited circumstances)

ENFORCEMENT

Pre-Employment background checks will be centrally administered by Human Resources.

Pre-employment background checks and the use of information obtained will be in accordance with all applicable laws and regulations, including the Fair Credit Reporting Act.

Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES/FORMS

Procedures on the pre-employment background check process are available at: http://hr.uconn.edu/cbc/

POLICY HISTORY

Policy created: January 8, 2014

Revisions: February 27, 2024 (Approved by the Senior Policy Council and the President)

Separation Policy for Unclassified Board of Trustees Exempt Managers and Confidential Employees

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Title: Separation Policy for Unclassified Board of Trustees Exempt Managers and Confidential Employees
Policy Owner: Board of Trustees
Applies to: June 26, 2013
Effective Date: June 26, 2013
Campus Applicability: All Campuses
For More Information, Contact Human Resources, Labor Relations
Contact Information: (860) 486-5684
Official Website: https://hr.uconn.edu/employee-relations/

POLICY STATEMENT

This policy applies to the University of Connecticut at Storrs, all regional campuses including the Schools of Law and Social Work and the University of Connecticut Health Center. Managerial and Confidential employees of the University of Connecticut who do not have academic tenure are generally employed at-will and may be separated from employment for any lawful reason without advance notice. Management and Confidential employees who are involuntarily separated from the University of Connecticut for reasons  unrelated to their job performance such as lay off, position elimination, or management reorganization  may, at the sole and exclusive discretion of the University, be eligible for  separation benefits in accordance with this policy. This policy does not apply to: (i) separation of an employee due to voluntary resignation or retirement; (ii) separation of an employee as the result of disciplinary action or for misconduct; or (iii) separation of an employee due to job performance.

SEPARATION BENEFITS

The separation benefits, if offered, will be in accordance with the guidelines provided below.
1.  Release
In order to receive separation benefits, the employee must execute a separation agreement and general release in a form acceptable to the University.  Typically, the University will require a non-disparagement provision.
2. Notice and/or Lump Sum Payment
At the discretion of the employer, the University may offer one of the following:
(a)     written notice in advance of the effective date of separation, based on years of credited service at the University as shown below;
OR
(b)     lump sum payment of salary in lieu of notice according to years of credited service at the University as shown below;
OR
(c)    a combination of written notice and lump sum payment up to the maximum allowable limit, based on years of credited service at the University as shown below.
Less than
 Years of Service

1 year
 Notice Period or Lump Sum Payment

–0–
Minimum

 1 year

 2 months
Minimum

 2 years

 3 months
Minimum

 4 years

 4 months
Minimum

 6 years

 5 months
Minimum

 8 years

 6 months
3.  Health Insurance:
If the separating employee is receiving health insurance through the University, the  University may extend the employee’s health insurance beyond the date of separation until the earlier of (a) up to six months (or such shorter time as the University specifies) or  (b) when the separated employee becomes employed with an employer who offers health insurance.
Upon expiration of University-subsidized health insurance, the separated employee may elect to purchase additional health insurance continuation by paying the employee and employer share of the premium as provided by relevant state and/or federal law.
4.  Outplacement Counseling
The University may choose, in its discretion, to offer job search assistance, career counseling or outplacement services.

EXCEPTIONS

Compensation or benefits in excess of this Policy may only be extended for good cause and only with the written approval of both the relevant Vice President or Vice Provost and the Director of Labor Relations.

POLICY HISTORY

Policy Created: 6-26-2013 (BOT Approved)

Policy Relating to Low Speed Vehicles

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Title: Policy Relating to Low Speed Vehicles
Policy Owner: Logistics Administration
Applies to: Faculty, Staff, Students
Campus Applicability:
Effective Date: February 1, 2013
For More Information, Contact Logistics Administration
Contact Information: (860) 486-3029
Official Website: https://park.uconn.edu/

Policy Relating to Low Speed Vehicles
This policy supersedes Utility Cart Policy 4/11/2008

1. Introduction

This policy establishes requirements for the procurement, maintenance and operation of golf carts and other low speed vehicles (hereinafter “LSVs”) (i.e., “Club Cars,” “Golf Carts,” “Cushman Carts,” and comparable utility vehicles) on the grounds of the University of Connecticut.

The Connecticut Department of Motor Vehicles does not register LSVs. Effective with the enactment of Section 14-300g of the Connecticut General Statutes, the traffic authority of a city, town, or borough may decide to allow the operation of LSVs on roadways within its jurisdiction that have speed limits of twenty-five (25) mph or below. Pursuant to Section 10a-139 of the Connecticut General Statutes, the University of Connecticut constitutes a traffic authority which can establish policy for the use, purchase, and maintenance of LSVs on its grounds.

2. Purpose and Applicability

The purpose of this policy is to regulate the procurement and use of LSVs and enhance the safety of our faculty, staff employees, students, visitors, and University property. All members of the University of Connecticut community are subject to this policy including students, staff, and faculty. Employees of University contractors who utilize LSVs owned or leased by the University shall be subject to this policy as well. The policy:

  • Discusses the appropriate use of LSVs;
  • Establishes requirements pertaining to the operation of LSVs;
  • Establishes requirements for maintenance and repair of LSVs;
  • Establishes requirements for LSV identification; and
  • Establishes operator and supervisor responsibility.

3. Definition

Low Speed Vehicle: A four-wheeled motor vehicle that has a gross vehicle weight rating (“GVWR”) of less than 3000 pounds and whose speed attainable in one (1) mile is more than twenty (20) miles per hour and not more than twenty-five (25) miles per hour on a paved level surface.

4. Use of Low Speed Vehicles

LSVs may be used at the University for a variety of purposes for which larger vehicles may be less well-suited, including, but not limited to:

  • Transportation of persons with physical disabilities;
  • Transportation of items long distances that are too large/bulky to be carried by hand;
  • Transportation of University guests or VIPs;
  • Emergency response;
  • Access to areas where a licensed vehicle may have difficulty navigating;
  • Avoidance of damage to sidewalks, landscaping or other property that may occur with traditional licensed road-use vehicles; and
  • Landscape, maintenance and agricultural use.

5. Operator Requirements

All operators of LSVs shall meet the following requirements before operating an LSV on the grounds of the University of Connecticut:

  • Operators must possess a valid U.S. driver’s license and be at least eighteen (18) years of age. Approved operators shall immediately notify their supervisor if and when their driver’s license is suspended or revoked. Operators who are contractor employees shall immediately notify their supervisor if their driver’s license is suspended or revoked.
  • Operators shall have knowledge of and comply with the state of Connecticut motor vehicle laws;
  • Employees of University contractors may not operate University-owned or leased LSVs unless the contractor, in an existing agreement with the University, is contractually obligated to indemnify the University against all suits, actions, claims, demands and liabilities arising out of or in connection with the operation of the LSVs or has signed a separate indemnification agreement obligating it to do so.
  • Contractors/vendors may not operate University-owned or leased LSVs unless and until they have signed a copy of the “Low Speed Vehicle Operator Acknowledgment” form, available on the web at https://transpo.uconn.edu/low-speed-vehicles/.
  • undergraduate students may operate LSVs with the following additional restrictions:

° Undergraduate students assigned to operate LSVs must be employed by the University through the Office of Student Employment.

° Undergraduate students operating LSVs will be subject to all the requirements of the LSV Policy applicable to University employees.

° In addition, students will be subject to the University Student Code of Conduct. Any violations will be reported to the Office of Community Standards.

Volunteers, visitors, and all other individuals shall not be permitted to operate LSVs on University grounds.

6. Safety Devices

Each LSV shall be equipped with:

  • a horn and an automatic audible back up warning device;
  • a flag that is positioned to assist operators of motor vehicles in observing the location and operation of such LSV;
  • a side and rear view mirror;
  • a flashing yellow hazard light on the top of those LSVs equipped with cabs;
  • electric wipers on LSVs equipped with windshields;
  • a window defroster/defogger on LSVs equipped with windshields; and
  • a three point seat belt or a lap belt.

LSVs shall not be modified in any manner that affects the manufacturer’s recommended mode of operation, speed or safety of the vehicle without the manufacturer’s prior written approval.

Any person who operates an LSV in violation of these requirements, in violation of any insurance requirement, or in violation of any other condition or limitation established by the local traffic authority shall have committed an infraction.

7. Vehicle Operating Standards

The following standards shall apply to the operation of LSVs on University property:

  • The operator of any LSV shall carry his or her valid Connecticut motor vehicle operator’s license while operating such LSV.
  • Operation of LSVs shall be limited to daylight hours.
  • No LSV shall be operated on any street or highway where the posted speed limit is more than twenty-five (25) miles per hour.
  • The speed limit for LSVs operating on pedestrian ways and bike ways shall be five (5) MPH. LSVs shall be operated at speeds not greater than fifteen (15) MPH on roadways, and shall be operated at lesser speeds as conditions dictate.
  • Operators shall consider the terrain, weather conditions, visibility, and existing pedestrian and other vehicular traffic which may affect the safe operation of the vehicle.
  • Although LSVs may be operated off-road when being used for official business, they should be operated on roadways or walkways whenever possible. When operated off- road, LSVs shall be operated at low speeds (not exceeding five (5) MPH) that allow stopping time in the event of unexpected pedestrians or other obstacles.
  • Operators shall stop at all blind intersections. They will also stop when rounding the corners of buildings when the LSV is being operated off-road or on walkways.
  • Pedestrians shall be given the right-of-way at all times. LSVs shall be operated with the utmost courtesy, care, and consideration for the safety of pedestrians.
  • LSV operators shall be diligent and pay particular attentions to the needs of disabled persons, as limitations in vision, hearing and/or mobility may impair the ability of such persons to see, hear, or move out of the way of vehicles.
  • Operators shall be responsible for the security of the ignition key while an LSV is assigned to them. Anytime an LSV is unattended, the key shall be removed from the ignition and kept in the possession of the authorized operator.
  • LSV operators shall not be permitted to drive while wearing devices that impede hearing, such as stereo headsets or earplugs. LSV operators shall not talk on the phone or text while driving.
  • LSV operators may cross roadways only at intersections or at pedestrian crosswalks by slowly driving alongside the pedestrian crosswalk. LSVs shall only cross roadways in areas that are clearly visible from all directions. During low light conditions, LSVs shall cross only in well-lighted areas.
  • LSV operators shall come to a complete stop before crossing a roadway or proceeding through intersecting sidewalks or other areas that may have blind spots.
  • All passengers shall be seated in seats designed for such use. No passenger shall be allowed to be transported on the bed, back or side of the LSV except for medical emergency transportation.
  • LSVs shall never carry more passengers than the number of seat belts in the vehicle, except for medical emergency transportation.
  • LSVs shall not be parked:
    ° in handicap accessible or otherwise reserved spaces;
    ° on any walkway that constitutes a pedestrian travel route except when temporarily parked on walkways while the operator is performing work-related duties inside the building; or
    ° in such a way that blocks any building entrance or exit.

8. Department Administrative Responsibilities

Department supervisors shall:

  • Advise each employee under his or her supervision who operates an LSV of this policy.
  • Arrange for all operators to review the pertinent LSV owner’s manual and receive appropriate hands-on training prior to operating an LSV.
  • Obtain from each operator a fully-executed copy of the “Low Speed Vehicle Operator Acknowledgment” form https://transpo.uconn.edu/low-speed-vehicles/ and a copy of the driver’s license for each person operating an LSV on University property; and
  • Send a copy of the fully-executed “Low Speed Vehicle Operator Acknowledgment Form” to University Transportation Services, attention Erin Lirot (or her successor in office), at 3 N. Hillside Road, U-6199, Storrs, CT 06269-6199.

9. Procurement

University Departments seeking information about purchasing an LSV shall be directed to the Supervisor at the Motor Pool at (860) 486-3029.

LSVs are considered part of the University fleet and in general fall under Motor Pool policies. Accordingly,

  • If the LSV ordered is replacing another within the same department, the Department Head is responsible for coordinating with the Manager of Motor Pool and the Purchasing Department to obtain the proper identification markings and logo.
  • A new purchase which will replace an existing LSV should so state on the purchase order.
  • Additions to the fleet shall be approved by the Director of Logistic Administration and reviewed by the Supervisor of the Motor Pool.
  • All LSVs shall be ordered with four (4) keys. The Motor Pool shall retain a key to each University vehicle.
  • All new LSVs shall be delivered to the Motor Pool.
  • The Motor Pool shall get the ‘Receiving’ copy of the purchase order (which should include a complete list of all options and specifications).
  • Trade-in LSVs shall be so identified on the purchase order, which shall also include: the UConn ID number, year, make and model, trade-in allowance, and Vehicle Identification Number (VIN).

10. Signage on Low Speed Vehicles

It shall be the responsibility of the Motor Pool to install the standard Oak Leaf –UCONN Logo on the doors of all new vehicles that come through Motor Pool.

11. Maintenance Responsibilities

  • Each LSV operator shall be responsible for providing timely notification of any safety and/or maintenance concern to his or her supervisor.
  • Supervisors shall be responsible for arranging for the timely repair of the LSV when problems are reported. If timely repairs cannot be made, the LSV shall be taken out of service until the repairs are completed. All maintenance and repairs to University-owned LSVs shall be administered by the University of Connecticut Motor Pool, located at 9 N. Hillside Road, Unit 3016 Storrs, Connecticut (phone: 860-486-3029).
  • Individuals operating LSVs shall be responsible for thecleaning and non-mechanical maintenance of the vehicles.

The department to which the LSV is assigned shall be responsible for maintenance of the LSV and the cost of such maintenance. (See above maintenance and repair information.)

12. Accident Reporting

Any accident involving an LSV shall be reported to the operator’s supervisor, or, if the operator is a contractor employee, to their supervisor and the University’s Project Manager. The supervisor or the University’s Project Manager, shall contact Transportation Services at (860) 486-6092 within forty-eight (48) hours of the accident, regardless of fault, and whether or not the accident has resulted in damage or personal injury. The supervisor or the University’s Project Manager shall also complete an accident report at www.transpo.uconn.edu.

Low Speed Vehicle Operator Acknowledgment Form can be accessed at: https://transpo.uconn.edu/low-speed-vehicles/

Missing Student Policy

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Title: Missing Student Policy
Policy Owner: UConn Police Department
Applies to: Faculty, Staff, Students
Campus Applicability:  Storrs
Effective Date: August 18, 2016
For More Information, Contact Deputy Chief Maggie Silver
Contact Information: 860-486-4800
Official Website: http://www.police.uconn.edu/

If a member of the university community has reason to believe that a student is missing, whether or not the student resides on campus, all possible efforts will be made to locate the student to determine his or her state of health and well-being through the collaboration of UConn Police, Dean of Students Office, Residential Life staff, and local law enforcement.

At the beginning of each year or upon matriculation, all students are given the opportunity to identify an individual to be contacted by the University in case of emergency.

This contact information is subject to the University’s FERPA Policy. (See: http://policy.uconn.edu/?p=368).

In addition, consistent with Clery Act requirements, all students living in on-campus housing are also given the option each year, or upon moving into on-campus housing, to designate a confidential contact for use in case the student is reported missing.  Although the same contact may be provided for both purposes, by law the missing student contact is distinct from the general emergency contact provided by all students, and is held to a higher standard of confidentiality than the general emergency contact.  It will be accessible only to authorized University personnel, and disclosed only to law enforcement personnel in furtherance of an investigation.  To help ensure timely and complete notification and investigation of all missing student situations, confidential missing student contact should be provided or updated at: https://student.studentadmin.uconn.edu/psp/CSPR/EMPLOYEE/HRMS/c/CC_PORTFOLIO.SS_CC_EMERG_CNTCT.GBL.

If a member of the university community has reason to believe that any student is missing they should immediately contact UConn Police at 860-486-4800.  

In missing persons cases, time is of the essence. Hence, we urge the community to contact UConn Police immediately upon suspicion that an individual is missing.  The UConn Police Department is committed to begin an investigation upon the first report.

The UConn Police department will initiate formal investigation or contact the appropriate law enforcement agency.

UConn Police will communicate and collaborate as appropriate with one or both of the following departments:

  • Dean of Students Office at (860) 486-3426
  • Residential Life Staff at (860) 486-9000

Within 24 hours of the determination that a residential student is a missing person, UConn Police will:

  • Notify the local law enforcement agency with jurisdiction, if other than UConn Police;
  • Notify the student’s designated missing person contact;
  • If the student is under the age of 18 years and is not emancipated, notify the student’s custodial parent or guardian

However, if the student is under 18 and is not an emancipated individual, UConn Police will notify the student parent or guardian as well as any other designated missing person contact.

 

Parking and Vehicle Policy

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Title: Parking and Vehicle Policy
Policy Owner: Facilities Operations – Logistics
Applies to: Workforce Members, Students, Visitors
Campus Applicability: All UConn Campuses, except UConn Health
Approval Date: May 29, 2025
Effective Date: May 29, 2025
For More Information, Contact Parking Services
Contact Information: parkingservices@uconn.edu
Official Website: https://park.uconn.edu/

BACKGROUND

The University of Connecticut (“UConn”) is authorized by state law[1] to promulgate rules and regulations concerning the parking and operation of all Motor Vehicles on UConn campuses, which include its Main Campus (Storrs), its Law School (Hartford), and each of its Regional Campuses.

Facilities Operations has overall supervisory responsibility for parking and Motor Vehicle operations at UConn Storrs, UConn Law School, and Regional Campuses.  UConn Parking Services, a subdivision of Logistics, is designated to enforce these rules and regulations.

PURPOSE

To establish a framework for the allocation, regulation, and enforcement of parking and vehicle use across UConn campuses, ensuring equitable access, safety, and alignment with the University’s operational needs and mission.

APPLIES TO

Workforce members, students, and visitors on the UConn Storrs, UConn Law School, and Regional Campuses.

DEFINITIONS

Bicycle: Any wheeled vehicle that is not self-propelled and is designed to be pedaled by the rider.

Employee, Regular Payroll: UConn employees who receive UConn bi-weekly paychecks created during its regularly scheduled payroll processes and who are, therefore, eligible for pre-tax Parking Permit fee deductions and the annual extension of preexisting permit parking privileges.

Employee, Special Payroll: UConn employees whose employment periods are part-time, seasonal, or contractually limited.

Hand/Stair Rail: Any railing intended to provide physical support to a pedestrian.

Immobilization: Restricting the vehicle’s use by detaining it at the point of infraction with a UConn locking device.

Impoundment: Removing the owner’s lock, transporting the vehicle to a UConn facility and detaining it.

Motor Vehicle: A motorized conveyance designed for transportation, including but not limited to cars, trucks, motorcycles, motorbikes, motor scooters, and mopeds. Motor Vehicles are classified into the following categories based on their design, engine capacity, and/or Connecticut state law and regulatory requirements:

  1. Motorcycle: A Motor Vehicle with no more than three wheels in contact with the ground, designed with a saddle or seat for the rider or a platform for standing. Motorcycles may not be operated on sidewalks under state law. This includes:
    • Motor scooters with an engine capacity greater than 50 cubic centimeters (cc), which are classified as motorcycles under Connecticut state law and require registration and a valid motorcycle license for operation on public roadways.
    • Bicycles with an attached motor, except those classified as mopeds (bicycles with a helper motor).
  2. Motorized Personal Transportation Vehicle (MPTV): A vehicle or device used for human transport that does not require a license to operate and is propelled by a fuel- or battery-driven motor. This includes:
    • Electric bicycles
    • Electric skateboards
    • Hoverboards
    • Self-balancing electric scooters
    • Gasoline-powered scooters
    • Mopeds (bicycles with a helper motor)
      • A moped is a bicycle equipped with a helper motor with the following characteristics:
        • Engine capacity of less than 50 cubic centimeters (cc)
        • Not exceeding two brake horsepower
        • Maximum speed of 30 mph with automatic transmission
        • Not subject to registration, but operators must have a valid motorcycle license to ride on public roadways.
  3. Motor Scooter: A subset of vehicle under MPTVs or Motorcycles, depending on engine size:
    • Scooters with an engine capacity of less than 50 cc are classified as “bicycles with a helper motor” (mopeds).
    • Scooters with an engine capacity greater than 50 cc are classified as motorcycles under state law, requiring registration and a motorcycle license for operation on public roadways.

      Parking Citation (‘Citation’): The written documentation of a violated parking regulation; any associated parking fine(s) will remain due until it is either paid or an appeal is upheld.

      Parking Permit (‘Permit’): UConn Parking Permits authorize parking by the permit holder on designated areas of UConn campuses, with some restrictions. Permits are available for online purchase year-round by UConn employees and students.

      Public Safety Equipment: Any system or resource necessary for the prevention of and protection from events that could endanger the safety of the public from significant danger, injury/harm, or damage, such as crimes or disasters.  For example, fire hydrants and blue light emergency phones.

      POLICY STATEMENT

      The operation and parking of a Motor Vehicle on UConn campuses is a privilege granted by UConn. All individuals who operate or park a Motor Vehicle on UConn campuses must comply with applicable state and federal laws, as well as UConn policies. All vehicles, including Bicycles, skateboards, and MPTVs, must be operated in a manner that does not endanger pedestrians or obstruct pathways.

      The University reserves the right to restrict or regulate any transportation device that poses a safety hazard.

      Parking Permits

      Parking on UConn campuses, including Motorcycles, Mopeds, and Motor Scooters, requires a valid Parking Permit. MPTVs do not require Parking Permits but they are subject to all vehicle and traffic laws on UConn campuses.

      All workforce members and students who park on UConn campuses must register their vehicles with UConn Parking Services and display a valid UConn Parking Permit when parked on campus. Parking Permits are valid for the permit holder only as Parking Permits are not transferable. A Parking Permit grants the holder the opportunity to park within designated area(s), but it does not guarantee the availability of a parking space. Not finding a space in a preferred lot is not a valid reason for violating parking policy or regulations.

      Students enrolled at institutions other than UConn are considered visitors and must use designated visitor parking for a fee. UConn students employed by UConn are NOT eligible for the purchase of employee Parking Permits.

      Affiliated individuals who park on UConn campuses are required to purchase an Area 2 Parking Permit to be authorized to park.

      Parking Services is not authorized to issue temporary state handicap parking placards.

      UConn Parking Permit holders are responsible for keeping their vehicle information up to date. Any changes to vehicle registration must be reported to Parking Services immediately.

      Parking Services reserves the right to revoke a Parking Permit and its associated privileges before its expiration.

      Restricted Parking

      Parking of any vehicle, including Bicycles, is strictly prohibited in the following areas unless explicitly designated:

      • Sidewalks, pedestrian walkways, and crosswalks or anywhere that obstructs or negatively impacts pedestrian movement
      • Alleyways, fire lanes, driveways, loading zones, ADA parking transfer zones
      • Within 10 feet of fire hydrants or Public Safety Equipment
      • Adjacent to UConn buildings
      • Inside buildings, under overhangs, or in breezeways
      • Secured to unauthorized structures (e.g., trees, Hand/Stair Rails, bollards, fences, signposts, or Public Safety Equipment)
      • Any location or manner that creates, or has potential to create, a public safety hazard such as blocking or encumbering a building entrance or exit

      Additionally:

      • Bicycles must be parked in designated Bicycle racks.
      • Overnight parking, not specifically authorized by University Permit privileges, posted signage, or written communication from Parking Services is prohibited.
      • Severe weather may require UConn to modify or suspend normal parking operations. Vehicles that impede snow removal will be ticketed by UConn Parking Services and/or towed.
      • Vehicles abandoned or otherwise parked for an extended period in an inoperable or neglected condition may be impounded without notice by Parking Services, at the owner’s risk and expense.

      Event parking may require temporary redirection of Permit holders to alternate parking locations. Permit holders must comply with posted signage or instructions from Parking Services regarding event-related parking adjustments.

      Parking Citations

      • Failure to display a valid Parking Permit or comply with applicable laws, regulations, and policies may result in Parking Citations, towing, or revocation of parking privileges. The registered owner of the cited Motor Vehicle is responsible for the payment of the associated fines.
      • Unpaid Parking Citations after 14 days are considered delinquent, accrue late fees, and cannot be appealed.
      • Unauthorized vehicles in restricted areas may be impounded at the owner’s expense.

      ENFORCEMENT

      Parking rules and regulations are enforced year-round, including during academic recesses. University Permit parking privileges are strictly enforced in most surface lots between the hours of 7:00 a.m. and 5:00 p.m. on weekdays, unless otherwise posted. Parking garages are enforced 24/7 year-round. Although Permits are not required in most employee and student commuter lots after 5 PM, they are required in all resident and apartment lots and in other restricted locations 24/7.

      Violations of this policy or procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

      PROCEDURES

      Parking Permits

      See Parking Services/Permits for specific Parking Permit information.

      Employees

      Employee Parking Permits are available for purchase throughout the year. See: Employee Permit Parking information.

      New UConn Regular and Special Payroll Employees may register and purchase their UConn Parking Permits online or may apply for and purchase their Parking Permits at the Parking Services Office in Storrs.
      Only Regular Payroll Employees are eligible for payroll-deducted Permits.

      Special payroll Employees must pay for their Parking Permits upfront using a credit/debit card, check, or money order.

      Renewal of Permits

      The parking privileges of Regular Payroll UConn Employees are automatically extended from one Permit year to the next. Those who secure their parking privileges using payroll deductions will be given the opportunity to discontinue their deductions.  Special payroll Employees must manually renew their Parking Permit if they continue working at UConn in subsequent semesters. Permits purchased using check, money order or credit/debit card can be cancelled through Parking Services for refunds according to the prorated refund schedule.

      Students

      Permit types and eligibility are based on academic credit hours and housing status. Parking Permits are available for students living off campus (commuter); on campus (resident); or teaching assistants/graduate assistants (GA/TA). UConn annual student Parking Permits remain valid from the start of the fall semester to the end of summer recess.

      See: Student Parking Permit Product and Sales Information for the Storrs and Regional campuses.

      See: Resident Parking Permits Rates, Types, & Eligibility.

      • Resident Student Permits: Students with 54 or more earned academic credits assigned UConn housing on the Storrs or Regional campuses are eligible to purchase a Resident Parking Permit.
      • Exceptions to 54 Credit Rule for Resident Students: Exceptions for resident students with fewer than 54 credits are limited to medical needs or life events that require a resident student to have a car on campus. Documentation may be required, and parking is typically restricted to Lot J or other perimeter lots.  Off-campus employment obligations do not qualify for an exemption from the 54-earned-credit-hour prerequisite.
      • Commuter Student Permits: All Commuter students are eligible to purchase available Commuter Parking Permits.
      • Student Carpool Permits: Only commuter students are eligible to purchase Carpool Permits.

      Renewal of Permits

      Students must renew Parking Permits each academic year if they plan to park on campus. To cancel a Permit, students must notify Parking Services, and if eligible, they may receive a prorated refund based on UConn’s refund schedule.

      Visitors

      Visitors can make their own parking arrangements on all UConn campuses. On the Storrs campus, hourly self-pay parking is also available in the North and South parking garages.

      For all campuses, see: Guest and Visitor Parking.

      Accessible Accommodations and Special Requests

      Parking Services’ staff are available to discuss on-campus travel and parking accommodation for those with special circumstances at (860) 486-4930.

      Connecticut residents may visit the Connecticut Department of Motor Vehicles website to learn more about the availability and privileges associated with Connecticut’s temporary handicap parking placards.

      For Employees

      UConn Faculty and Staff with state-issued handicap placards can apply for a UConn Parking Permit and use ADA compliant spaces within their selected Permit-type area. See: UConn Accessible Parking for complete Accessible Parking information.

      For Students

      Any UConn Resident student requesting to purchase a Parking Permit based on a documented disability should register with the Center for Students with Disabilities (CSD) and follow the procedures for requesting accommodations. See: UConn Center for Students with Disabilities (CSD).

      Parking Citations & Appeals

      Parking Citations & Fines

      Payment of UConn Parking Citations can be made online, by mail, or in person at Parking Services. Acceptable payment methods include check, credit/debit card, or money order made out to the “University of Connecticut.”

      See: Paying a Ticket.

      See: Parking Citation Appeal Processes and associated forms.

       Parking Citations must be paid within 14 calendar days of issuance. Payment methods include:

      • Online: via the Parking Services website.
      • By mail: with check or money order payable to “University of Connecticut.”
      • In person: at the Parking Services Office.

      Unpaid Citations after 14 days are delinquent and subject to late fees. Delinquent Citations cannot be appealed. UConn may send Citations that are delinquent for six months or more to a collection agency. Unpaid student Citations may be posted to student fee bills. All those with delinquent Parking Citation fees will be sent up to three notifications of payment.

      Two weeks following the issuance of the third payment notification, the revocation of the payee’s UConn parking privileges may occur. If a Permit is revoked, a refund of the remaining value of the Permit may be considered.

      UConn may forward any Parking Citation fees delinquent for six months or more to a collection agency.  The overdue Parking Citation fees of UConn students can be posted to their student fee bills for payment.

      See: Paying a Ticket for full payment details.

      How to Appeal a Parking Citation

      Appeals must be submitted in writing within 14 calendar days of Citation issuance. Appeal methods Appeals may be submitted online or via the submission of a preprinted paper form, available for online download and at the Parking Services (Storrs) office. Parking Citation appeals are either “granted” or “denied”. If granted, no payment is due.  If denied, payment must be made within 14 days to avoid a late fee.

      If an appeal is denied, payment must be made within 14 days to avoid late fees. An appellant may request a verbal appeal only if new facts were omitted from the original appeal.

      The verbal appeal process may be initiated by phone at (860) 486-4930.

      See: Citation Appeals | Parking Services

      Towing and Impoundment

      Private towing contractors complete tows initiated by UConn. Any towing or storage fees must be paid directly to the towing contractor.

      All impounded Motor Scooters will be stored within a Parking Services facility until claimed by their owners or disposed of by UConn through not-for-profit donation.

      A Bicycle parked or operated in violation of these regulations may be impounded.  UConn will not compensate the owner of the Bicycle for the cost of any lock (or other security device) that is cut or otherwise damaged during the Impoundment process.

      Violations of any Bicycle or traffic regulation may result in:

      • criminal charges
      • Impoundment of the Bicycle
      • the assessment of fines

      How To Claim an Impounded Bicycle

      Proof of ownership is required before UConn will release an impounded Bicycle to a claimant. When Bicycles are impounded, they are relocated to a secure Parking Services impound facility. See: Reclaim an Impounded Bicycle.

      Event Parking

      Special event rates are typically charged during the four (4) hours that immediately precede the start of an event.

      Event Coordinators must inform Parking Services two (2) weeks in advance of any event for which five (5) or more vehicles will be parked on UConn campuses to ensure that appropriate parking arrangements can be made.

      See: Event Parking Requests & Day Permits for more information on event parking.

      Winter Storms and Emergencies

      Parking updates for winter storms and other emergencies will be communicated via the UConn Alert System and/or the Parking Services website. When UConn declares a winter parking ban, parking will not be allowed on streets, roadways or in employee or commuter lots between the hours of 1:00am and 5:00am, unless otherwise noted.  Winter storm parking plans and information are published seasonally on the Parking Services website.

      For questions or more information, please contact:

      UConn Parking Services
      3 Discovery Drive; Unit 6199
      Storrs, CT 06269-6199
      Phone: 860-486-4930
      https://www.park.uconn.edu

      POLICY HISTORY

      Policy created:  08/08/2012 (Approved by the Board of Trustees)

      Revisions:
      07/11/2017 (Approved by the President’s Cabinet)
      05/29/2025 (Approved by the Senior Policy Council and President)

       

      [1] Connecticut General Statutes section 10a-139, Traffic regulations on the grounds of The University of Connecticut and The University of Connecticut Health Center. Disposition of fines. See also, OSTA No. 170-1411-01.

      Working Alone Policy

      Posted on by
      Title: Working Alone Policy
      Policy Owner: Division of Environmental Health and Safety
      Applies to: University Students
      Campus Applicability: Storrs, Regionals, Law School
      Effective Date: January 2013
      For More Information, Contact Environmental Health and Safety
      Contact Information: (860) 486-3613
      Official Website: http://www.ehs.uconn.edu/

      POLICY STATEMENT

      No student is permitted to Work Alone in an Immediately Hazardous Environment.

      REASON FOR POLICY

      This policy has been developed to minimize the risk of serious injury while Working Alone with materials, equipment or in areas that could result in serious injury or an immediate life-threatening hazard.

      APPLIES TO

      This policy applies to undergraduate, graduate, and post-doctoral students performing academic or research related work at the University of Connecticut Storrs, regional campuses and the Law School.

      DEFINITIONS

      Working Alone means an isolated student working with an immediately hazardous material, equipment or in an area that, if safety procedures fail, could reasonably result in incapacitation and serious life threatening injury for which immediate first aide assistance is not available.

      Immediately Hazardous Environment describes any material, activity or circumstance that could cause instantaneous incapacitation rendering an individual unable to seek assistance.  Examples include but are not limited to: potential exposure to poisonous chemicals and gases at a level approaching the IDLH (Immediately Dangerous to Life & Health); work with pyrophoric and explosive chemicals; work with pressurized chemical systems; entering confined spaces; work near high voltage equipment; work with power equipment that could pinch or grab body parts and/or clothing; etc.

      Unit Managers are managers, supervisors, principle investigators, faculty, Department Heads and others who are responsible for assigning work to students that involve potential exposure to immediately hazardous environments.

      Safety Content Expert is a safety professional from the UConn Department of Environmental Health and Safety (EHS).  EHS provides guidance to Unit Managers and their designees regarding the proper classification of campus activities as Immediately Hazardous or not; and provides safety information regarding proper procedures and personal protective equipment needed.

      Direct Observation means the assigned second person is in line of sight or close hearing range with the individual working in an Immediately Hazardous Environment.

      ENFORCEMENT

      Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and Bylaws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements and the University of Connecticut Student Conduct Code.

      RESPONSIBILITIES

      Unit Managers are responsible for identifying the risks and conditions that may place a student in an Immediately Hazardous Environment.  If unsure about a specific task or location, Unit Managers are advised to contact EHS to assist in recognizing/evaluating risks, and to help in developing appropriate hazard controls. The Unit Manager is also responsible to see that personnel are properly trained, proper procedures are in place, and that proper personal protective equipment is readily available and use is mandatory. This is documented by means of the Workplace Hazard Assessment form.

      If the task/area is deemed a Working Alone situation, the Unit Manager must either:

      a) Assign a second person for the duration of the immediately hazardous task or for work in immediately hazardous locations (confined spaces, elevated work area, etc.); or

      b) Reschedule the work to a time when others are available to help monitor the welfare of the assigned student.

      All personnel are responsible for notifying the Unit Managers of situations that present the possibility of a student Working Alone in an immediately hazardous environment.

      Personnel assigned to keep watch must provide Direct Observation at all times while students are in an Immediately Hazardous Environment to prevent a Working Alone situation.

      Students are directly responsible for adhering to all safety procedures, wearing appropriate personal protective equipment and to be current in training requirements.  Students shall not Work Alone in an area or on tasks that have been recognized as an Immediately Hazardous Environment.

      Environmental Health & Safety (EHS) personnel shall, upon request, assist in identifying Immediately Hazardous Environments and Working Alone situations.  EHS shall assist in the anticipation, recognition and evaluation of hazards and provide expertise in developing controls to prevent injuries to personnel.  EHS will verify submitted area Workplace Hazard Assessment during routine inspections.

      Recommended Safety Information Resources

      Refer to the EH&S website for additional workplace safety requirements:

      Policies, programs and procedures

      Training

      Forms

      Space Heaters in University Buildings

      Posted on by
      Title: Space Heaters in University Buildings
      Policy Owner: UConn Fire Marshal and Building Inspector
      Applies to: University Workforce Members and Students
      Campus Applicability: All UConn Campuses except UConn Health
      Approval Date: December 24, 2024
      Effective Date: January 1, 2025
      For More Information, Contact: UConn Fire Marshal
      Contact Information: firemarshal@uconn.edu
      Official Website: https://firemarshal.universitysafety.uconn.edu/

      PURPOSE

      To protect employees, students, and visitors from fire, electrical, and other safety risks associated with space heaters. The policy is designed to comply with the Connecticut State Fire Prevention & Building Codes, regulations from the Connecticut Department of Public Health, and the Connecticut Occupational Safety and Health Administration.

      APPLIES TO

      This policy applies to University workforce members and students using space heaters in University-Property at the Storrs and Regional Campuses, extension centers, and the UConn School of Law.

      DEFINITIONS

      University Property: Any building, space, or area under the control of or leased by the University of Connecticut.

      POLICY STATEMENT

      The University of Connecticut is committed to providing a safe and healthful environment.

      Improper usage of space heaters poses serious fire and safety risks to the UConn community. Space heaters must be selected from the UConn Fire Department/Fire Marshal Unit (FD/FMU) list of approved models and used only under conditions outlined in this policy. Unapproved or non-electric space heaters are strictly prohibited.

      All space heaters require a permit for use. Space heaters are only permitted under the following conditions:

      1. When heating systems fail within an occupied space.
      2. To supplement existing heating systems for employee comfort, in spaces that are not restricted.
      3. When temporary heating is required in unheated spaces.

      In residential occupancies, space heaters may only be used temporarily, with restrictions on the duration of use, and must have a permit issued by the FD/FMU prior to use. Space heaters are prohibited in laboratories, workshops, art studios, storage areas, or any space where chemicals or combustible materials are present, as well as any space not actively occupied by people. In limited cases, space heaters may be allowed in laboratory offices if the UConn FD/FMU grants permission.

      The UConn FD/FMU reserves the right to inspect and remove any space heater that is used inappropriately or presents a danger to life or property.

      ENFORCEMENT

      Violations of this policy or associated procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

      PROCEDURES

      The following procedures to request a space heater must be followed:

      1. Contact Facilities Operations to submit a work order to evaluate and adjust the temperatures in the affected area. Facilities Operations will determine whether repairs to the heating system can resolve the issue.
      2. If Facilities Operations cannot resolve the heating issue, the affected individual must contact the UConn FD/FMU.
      3. The UConn FD/FMU, in coordination with Facilities Operations as necessary, will determine whether the proposed location and electrical circuit can accommodate a space heater.
      4. If the proposed location is approved, the UConn FD/FMU will issue a permit and provide a list of approved space heaters to the affected individual(s). Other space heaters that have not been approved by the UConn FD/FMU must be taken out of service and be removed from the building.
      5. If the proposed location is not approved for a space heater (e.g., the proposed location is in a laboratory, the electrical circuit is inadequate, etc.), additional options will be evaluated.

      Upon approval and receipt of a permit by the UConn FD/FMU, individuals must comply with the following procedures while using space heaters:

      1. Read and follow the manufacturer’s operating instructions before using a space heater.
      2. Inspect the space heater for dust before each use and clean if necessary.
      3. Inspect the electrical cord and plug outlet for damage before each use. Remove the space heater from service if any damage to the cord or other parts are found.
      4. Never leave a space heater operating unattended. Always turn off the device and unplug it when the area is vacant or when going to bed.
      5. Plug space heaters into an electrical circuit that is rated for 15 amps or more to prevent overloading.
      6. Always plug space heaters directly into a permanent wall outlet (receptacle). Do not use an extension cord or power strip.
        1. Exception: Radiant panel heaters may be used with extension cords or power strips rated for 15 amps or more, if approved by the UConn FD/FMU.
      7. Never run an electrical cord for a space heater under a carpet or floor mat.
      8. Do not place space heaters under desks or in enclosed spaces.
      9. Ensure space heaters are placed on a stable level surface to prevent tipping, unless otherwise specified by the manufacturer.
      10. Never use a space heater where flammable materials or vapors are present.
      11. Do not place a space heater near combustible materials such as papers, fabric, plastics, or furniture.
      12. Do not use space heaters in or near wet areas.
      13. Keep space heaters out of high traffic areas. Never block an exit.
      14. Maintain the manufacturer’s recommended clearance around the space heater for safe operation.
      15. Avoid placing space heaters near room thermostats.
      16. Inspect space heaters at least annually and have them repaired, as needed, by a qualified electrician.
      17. Discard any space heater that cannot be repaired, and, while unplugged, cut off the plug to prevent inadvertent use by others.

      If space heaters are deemed unsafe and removed from service, they will be relocated to a designated storage area for owners to retrieve and remove from University property.

      Department-owned space heaters may be removed through Surplus Operations.

      POLICY HISTORY

      Revisions:
      01/24/2004
      09/28/2011
      02/06/2012
      12/24/2024

       

      Emergency Closing Policy

      Posted on by
      Title: Emergency Closing Policy
      Policy Owner: Office of the President, Office of the Provost, and Human Resources
      Applies to: Faculty, Staff, Students, Others
      Campus Applicability: All campuses except UConn Health
      Approval Date: August 30, 2023
      Effective Date: August 31, 2023
      For More Information, Contact: Human Resources and Labor Relations
      Contact Information: (860) 486-5684 or laborrelations@uconn.edu
      (860) 486-3034 or hr@uconn.edu
      Official Website: http://www.hr.uconn.edu/

      PURPOSE

      During inclement weather and other emergency situations at the University of Connecticut, the safety of our students, faculty, and staff is paramount. At the same time, the University has very important research, teaching, service, and outreach missions, and must maintain continuous and effective business operations. With due consideration to safety, the University will remain open and operate normally to the greatest extent possible. Faculty, staff, and students should evaluate their own circumstances carefully, exercise appropriate judgment, and take responsibility for their safety when making decisions during inclement weather.

      The purpose of this policy is to provide direction to the University community in the rare circumstances when the University Administration decides to cancel classes; delay opening, release employees early, or close operations at some or all University campuses. This policy also explains how employees will be notified of the University’s decisions and clarifies expectations regarding attendance and performance of job-related duties. The policy applies to the entire University community, including administration, faculty, staff, and students, at all campuses except UConn Health.

      POLICY STATEMENT

      Decisions to alter the University’s normal operations and schedule for all campuses are made jointly by the President’s Office, Provost’s Office, University Safety, and the Head of Human Resources. Decisions about such alterations are made with full input from University Communications and Facilities Operations and Building Services for all campuses. Careful consideration will be given to the particular conditions and circumstances at each campus, and decisions will account for variations that may exist among the situations at different campuses.

      When the University is open and operating normally, all employees are expected to make every effort commensurate with their personal safety to be at work. Individual academic departments and administrative units are not permitted to close and release employees. Those decisions will be made on a university-wide basis. Departments, regional campuses, and units may cancel special events they sponsor at their discretion and are responsible for communicating such cancellations.

      If an emergency occurs that may require an adjustment in work schedules for an individual unit or small number of units (such as a power outage or flood in a single building), employees should work from another location if possible. Supervisors must obtain permission from the President’s Office and Provost’s Office as appropriate, before releasing employees from work for more than a short period of time.

      Notification

      The University will make announcements about closings or delayed openings as soon as feasible, and generally no later than 5 a.m. When conditions change rapidly or unexpectedly, however, the University may need to make or update decisions about classes and business operations on short notice.

      The UConnALERT website, alert.uconn.edu, is the definitive source of information about the University’s operating status. All announcements regarding changes to the University’s operating schedule will be posted to this site as soon as decisions are made.

      In addition to the UConnALERT website, advisory messages will be issued regarding closings, cancellations, early dismissals, or delays. UConn faculty, staff and students should visit alert.uconn.edu to register for cell phone text alerts, update their contact information, and obtain information related to emergency procedures and campus safety.

      Community members may also call the University’s 24-hour emergency closing information number, (860) 486-3768, to check the University’s operating status for all campuses. Second and third shift employees are urged to call this number for information.

      Individual units are responsible for communicating decisions about whether any special events they sponsor are postponed or canceled. Community members should contact the sponsoring units directly for information about such events. This applies to athletic events, performances, conferences, lectures, presentations, workshops, and other events hosted by a sub-unit of the University.

      Expectations for Employees

      This section summarizes the information applicable to:

      • All Employees (except essential/emergency support services staff)
      • Faculty/Class Instructors
      • Essential/Emergency Support Services Staff

      All Employees (except essential/emergency support services staff)

      When the University is open and operating normally, employees are expected to report to work. During inclement weather, employees are expected to plan accordingly, including accounting for extra time needed to travel to and from work. If an employee decides not to remain at or report to work because of concerns about travelling safely, employees may use vacation, personal, or other accrued time without advance approval. Employees must promptly notify their supervisors in these situations. Employees who anticipate concerns may discuss in advance the possibility of flex time or telecommuting with their supervisors.

      When the University directs employees not to report to campus during a closing, delay, or cancellation, employees will not be charged leave unless their time off was already scheduled and approved. If an employee is on a scheduled day off due to sick leave, vacation, personal time, earned time, or leave of absence without pay during an official University closing, delay, or early release, the employee’s time will be charged accordingly.

      Since employees who are not on a pre-approved leave during a closing would normally be present at work, employees are expected to be accessible and responsive to their supervisors as needed during their regularly scheduled work hours. Supervisors may require that employees check and respond to email regularly, respond to work calls, or attend virtual meetings, and may expect that assigned work that can be accomplished remotely is completed on time regardless of emergency cancellations. Likewise, supervisors may make reasonable adjustments to be able to continue University business, including holding meetings by teleconference and handling normal business by email, and employees who would normally be present at work may be required to participate.

      Faculty/Class Instructors

      All faculty at all campuses must abide by the University’s decision to remain open. If the University does not cancel classes, faculty are expected to hold classes as scheduled, except in circumstances when a faculty member determines that they are unable to travel safely to campus. In these exceptional cases, the faculty member must notify their dean and department head and must also notify all students in the class. Faculty must not cancel class prior to the University’s decision about whether the University will alter its normal schedule. Faculty may elect to hold classes virtually using online methods.

      Only the instructor of record for a class may decide to cancel a class. Teaching Assistants may not make independent decisions to cancel classes or other activities related to classes; they must consult with the faculty member for the course.

      Instructional time that is cancelled is expected to be made up in accordance with the By-Laws, Rules, and Regulations of the University Senate. The University’s academic calendar includes specified “emergency closing make-up dates.” Faculty who plan to use these times to make up class must inform students as soon as possible and reserve a classroom through the Registrar’s Office. Faculty may also make up classes at other times but must be sensitive to students’ availability to attend.

      Faculty should respect the decisions of commuting students who decide not to travel to campus, or to leave class early in order to get home safely, and provide options for them to make up missed work. The Dean of Students Office is available to assist faculty and students with concerns about missed work.

      Essential/Emergency Support Services Staff

      Operations including university safety, residential and dining services, health services, animal care, facility maintenance, information technology services, student support services, transportation, and other important services may be required to continue even in severe weather or during other circumstances that require the University to cease other operations.

      The University may designate employees as “Essential” employees (also known as “Emergency Support Services Staff”) if it determines their job functions are necessary or potentially necessary to conduct the University’s business even when the University is not operating normally. Employees designated as essential are typically expected to report to or remain at work when the University has a delayed opening, early release, or closure.

      Individual Departments determine which, if any, of their employees are essential. Further, Departments may require all essential employees to report during any closure. Alternatively, Departments may develop a procedure that limits the number of essential employees required to report based on the nature or duration of the closure, the nature of the functions the Department performs, and the level of staffing needed. This approach is typically implemented through an “on call” notification system or a rotating assignment.

      Departments are responsible for notifying essential employees annually of their designation. Employees hired into positions that are essential are first notified of their designation at the time of hire. In addition, the business needs of the University may change in ways that require other employees to be deemed essential even if they were not designated so at hire. In such cases, the Department will notify affected employees at the time of their designation. By October 1st of each year, Departments with essential employees must provide a list of these employees to Human Resources and Labor Relations.

      Unless provided in the applicable collective bargaining agreement or authorized by the Governor, the University is prohibited from awarding compensatory time or extra compensation to essential employees for working during their regularly scheduled hours when the University has a delay, early release, or is closed.

      ENFORCEMENT

      Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

      RELATED PROCEDURES AND POLICIES

      Time and attendance procedures for employees and supervisors are posted on the Payroll Department website at www.payroll.uconn.edu.

      Requirements with respect to instructional time and making up time are defined in the By-Laws, Rules, and Regulations of the Senate (http://policy.uconn.edu/2011/05/19/by-laws-rules-and-regulations-of-the-university-senate/) and the University’s Credit Hour Policy (http://policy.uconn.edu/2012/08/22/credit-hour).

      POLICY HISTORY

      Policy adopted: October, 2012

      Revisions:

      November 26, 2014
      August 27, 2015
      August 30, 2023 (Approved by the Senior Policy Council and the President)
      July 12, 2024 (Editorial revisions by University Compliance)

       

      Voluntary Leave and Schedule Reduction Policy

      Posted on by
      Title: Voluntary Leave and Schedule Reduction Policy
      Policy Owner: Human Resources
      Applies to: Faculty, Staff
      Campus Applicability: All Campuses
      Effective Date: January 23, 2009
      For More Information, Contact Human Resources
      Contact Information: (860) 486-3034
      Official Website: http://www.hr.uconn.edu/

      Overview:

      The State has legislated a Voluntary Schedule Reduction Program in which participation is entirely voluntary, subject to the approval of the agency’s appointing authority. The Legislative Regulation Review Committee approved the final Regulations on March 19, 1996. Employees who participate will receive time off without pay, but will continue to receive health insurance and other benefits in accordance with their collective bargaining agreement. Human Resources will not approve requests if the services need to be replaced during the period of leave. Employees may not substitute voluntary leave for medical leaves.

      Plan Options:

      Classified Employees:

      (Administrative & Residual; AFSCME Social and Human Services and Administrative Clerical; CEUI Maintenance; CSEA  Engineering & Scientific; Protective Services; 1199 Health Care Workers)

      A.  Sporadic Days Off – pre-scheduled, non-sequential days off (Friday and Monday are NOT considered to be sequential

      B.  Work Schedule Reductions – – the University will not approve requests for schedule reductions to a previously negotiated workweek (e.g., 35 or 37.5 hours).    Examples of possible work schedule reductions for full-time employees are:

      • 4 day workweek (20% reduction)
      • 4 days a week with each day extended, but not equaling a full week’s schedule
      • 9 days per pay period (10% reduction)
      • Mornings or afternoons off (50% reduction)

      Unclassified Employees: (AAUP, UCPEA, Managerial/Confidential)

      A. Sporadic Days Off – pre-scheduled days off less than one week at a time.

      B. Work Schedule Reduction:

      • 4 day workweek (20% reduction)
      • 4 days a week with each day extended, but not equaling a full week’s schedule
      • 9 days per pay period (10% reduction)
      • Mornings or afternoons off (50% reduction)

      C. Leave of Absence without Pay – unpaid leave from 1 to 24 weeks at a time.

      D.  Educational Leave – 3 or more months without pay to participate in an educational program.

      Eligibility:

      Any permanent state employee may apply for participation in the Voluntary Schedule Reduction Program. A permanent employee is one holding a position in the classified service under a permanent appointment or one holding a position in the unclassified service who has served in such a position for more than six months.

      Application Procedure:

      1. An employee submits a completed application to his/her supervisor. The supervisor reviews the application, noting the impact on departmental operations, and either approves, modifies or denies the request, sending it to Human Resources for a final decision.  Should the supervisor be unable to approve the request because of departmental needs, he/she may discuss possible alternatives (if any) with the employee. If no alternative is possible, the supervisor will indicate on the form the reason the request cannot be granted. Since approvals are entirely at management discretion, denials are not grievable.
      2. Applications should be submitted to Human Resources at least two weeks in advance of the desired leave, and should include starting and ending dates, dates of individual leave days (if sporadic), and the number of hours of leave requested. The use of accrued time or compensatory time earned and accumulated pursuant to the provisions of any  collective bargaining agreement or to an order of the Commissioner under Section 5-200(p) of the Connecticut General  Statutes is not a condition precedent to being granted a schedule reduction under these regulations.
      3. A schedule reduction will not be granted if it would result in an employee falling below the threshold for eligibility for health insurance benefits, less than half time.
      4. The program will operate by the fiscal year (July 1st through June 30th), so the requested dates on each application should fall within those dates.

      Changes to Approved Applications:

      In the event of a change of plans, employees on a voluntary schedule reduction should apply for a modification. The new application should be marked “REVISED” and routed in the same manner as the original request.

      Benefits and Status:

      An employee whose application is approved shall be entitled to benefits as follows:

      Health and Life Insurance:

      During the period of any approved leave or work schedule reduction, an employee’s health and life insurance will continue on the same basis as before the leave or schedule modification. The employee must contribute, on an on-going basis, that portion of the premiums that would normally have been payroll-deducted.

      Seniority and Longevity:

      An employee shall receive all seniority credit and the full longevity benefit without regard to the leave or reduced work schedule. (Longevity payment to an employee on leave shall be paid in accordance with Regulations 5-213-1)

      Vacation and Sick Leave Accruals:

      • An employee on a reduced work schedule shall continue to accrue vacation and sick leave at the same rate as prior to the schedule reduction and shall not lose accruals for any month as a consequence of a schedule reduction.
      • An unclassified employee who takes a leave of absence without pay shall continue to accrue vacation, if applicable, for up to two months subject to any accrual maximums in the collective bargaining agreement. An employee who takes a leave of absence for more than two months will cease accruing vacation time after the first two months. In order to be eligible for payment of these accruals, an employee must be reinstated from the leave for at least two months.

      Holidays:

      An employee on a schedule reduction shall be granted time off with pay for any legal holiday which falls on a day when he would otherwise have been scheduled to work. If an employee is required to work on a holiday, he/she shall be granted a day off in lieu thereof.  If a holiday falls on a day when an employee would not have been scheduled to work as a result of a schedule reduction, he/she shall receive pro-rata holiday credit at the percent of his/her scheduled weekly hours.

      Examples:  If 4th of July falls on a Friday:

      1. Employee reduces schedule to a 4-day workweek, with Monday’s off and recieves full pay for holiday on Friday (not to exceed the number of hours in a regular work day
      2. Employee reduces schedule to a 4-day workweek, with Fridays off, receives 80% credit – based on percentage of time worked on the reduced schedule – (recorded as earned time), since he/she was not scheduled to work on Fridays.

      *An unclassified employee who takes a leave of absence without pay (Option C) will not receive pay for any legal  holiday falling during the leave.

      Workers’ Compensation:

      Any benefits to which an employee is entitled under Worker’s Compensation Statutes shall not be affected by a schedule reduction.

      Retirement:

      As of June 8, 1994, an employee shall receive full credit towards retirement for voluntary leave only when it totals 22 work days, whether it be for sporadic days off, work schedule reduction or blocks of time. Employees shall not be required to contribute any sums for that credit. Each accumulation of 22 days of voluntary leave will equal a calendar month of retirement credit. Note that voluntary leave which totals less than 22 working days will not be credited towards retirement.

      Employees may direct their inquiries about retirement credit for voluntary leave taken before June 8, 1994 to a retirement specialist at (860) 486-0413.

      Overtime:

      Overtime payment during a schedule reduction will continue according to the employee’s collective bargaining agreement or Section 5-245 of the Connecticut General Statutes. Calculations of overtime payment will not include schedule reduction hours as time worked.

      Initial or Promotional Probationary Employees:

      1. An employee in an Initial Working Test period is not eligible to participate.
      2. Days off which are taken as a result of this program will not be counted toward the completion of a Promotional Working Test period.

      Questions may be addressed to the Leave Administrator in Human Resources at (860) 486-3034.