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Travel and Entertainment Policy

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Title: Travel and Entertainment Policy
Policy Owner: Executive Vice President for Finance and Chief Financial Officer
Applies to: University Workforce Members, Students, and Guests
Campus Applicability: All UConn Campuses, except UConn Health
Approval Date: November 19, 2025
Effective Date: February 1, 2026
For More Information, Contact: Associate Vice President for Financial Operations and Controller
Contact Information: travel@uconn.edu
Official Website: https://travel.uconn.edu/

BACKGROUND
PURPOSE
APPLIES TO
DEFINITIONS
POLICY STATEMENT

ENFORCEMENT
PROCEDURES/APPENDICES
REFERENCES
POLICY HISTORY

BACKGROUND

The University of Connecticut (University) recognizes and supports the need of members of its community to travel for conferences, events, and other purposes in support of and consistent with the University’s mission. The University may also find it important to host guests for similar purposes. This policy addresses the most common aspects of University Business Travel and entertainment.

PURPOSE

To establish rules that balance the University’s Business Travel and entertainment needs with the responsible stewardship of public resources, and to make employees and approvers aware of their respective obligations in incurring, seeking reimbursement for and approving travel and/or entertainment expenses.

APPLIES TO

University Workforce Members, students and guests, including but not limited to recruits and job candidates.

DEFINITIONS

Approver: An individual designated to review and/or authorize Business Travel and associated expenses, in compliance with University policies and procedures. See Appendix 1 Roles and Responsibilities for further details.

Business Expense (“Travel Expenses”)

Business Expenses (“Travel Expenses”) meet the following criteria:

  • Reasonable Expenses: Costs that a prudent person would incur under similar circumstances. They should not be excessive or extravagant and must reflect fair market value.
  • Necessary Expenses: Costs essential to conducting official University business. They must directly support the University’s objectives and be indispensable for the completion of a specific task or duty.
  • Appropriate Expenses: Costs suitable and fitting for the context of the business activity. They should align with the University’s mission and adhere to its policies and ethical standards.

Business Travel: Travel or entertainment undertaken for activities directly related to official University business.

Local Lodging: Defined as accommodations less than 75 miles from the closer of home or work.

Long-Term Business Travel: Travel lasting 30 or more consecutive days in length in a single location.

Official Duty Station: An employee’s primary work site or post of duty. For employees with multiple work sites or posts of duty, the Official Duty Station is the location where the employee is expected to perform the majority of their work. The Official Duty Station does not include a remote work site.

Reimbursement: The repayment of allowable, properly documented out-of-pocket or Travel Card expenses associated with approved Business Travel.

Travel Card: A University-issued credit card used to pay for authorized travel-related expenses incurred during official University business.

Traveler: Anyone traveling on behalf of the University including University Workforce Members, students, guests, recruits and job candidates.

Senior Institutional Official: The appropriate University officer, including the President, Provost, or the Executive Vice President for Finance and Chief Financial Officer, who has authority and responsibility for the area or activity to which the policy applies.

University Workforce Members: Employees, volunteers, trainees, and other persons whose conduct, in the performance of work for the University, is under the direct control of the University, whether or not they are paid by the University.

POLICY STATEMENT

The University reimburses Travel Expenses incurred for official University business when properly authorized and documented pursuant to applicable University policies and procedures, the rules applicable to accountable plans under the Treasury Regulations and, for certain independent contractors, the rules applicable under the Internal Revenue Code. All such expenses must comply with the requirements outlined in this policy and the associated Travel and Entertainment Procedures (“Procedures”).

Workforce members may be subject to additional or differing travel and entertainment requirements under a collective bargaining agreement (CBA) or provisions in their employment agreement. In the event of a conflict between this policy and an applicable CBA or employment agreement, the CBA or employment agreement shall control.

PRE-TRIP

Pre-Approval

Travel requiring airfare or lodging must be pre-approved prior to the start of the trip. Airfare and Lodging expenses incurred without prior approval may not be reimbursed. Please see Procedures for more information on required levels of approval. Approvers must verify that the requested travel meets the criteria of Business Travel, as defined.

All travel related to conferences (i.e., seminars, workshops, retreats, conventions, etc.) must have supporting evidence of the description of the conference, its location and the dates attached to the Concur Request and Expense report relating to the conference.

The decision to reimburse a Traveler for expenses that required pre-approval but was not obtained will be at the sole discretion of Senior Institutional Officials.

Travel Advances

  • Advances are only provided for international travel or special cases where a credit card cannot be used, subject to eligibility.
  • Advance requests are limited to 75% of estimated expenses and must exceed $500.

International Travel

While the University supports international travel to strengthen the University’s partnerships in education and research, certain federal regulations must be followed and steps taken to support a compliant trip. Requirements include, but are not limited to, obtaining prior approval for any Business Travel to a sanctioned country. Failure to obtain prior authorization for activities subject to export control or sanction regulations may result in serious personal liability and dis-allowance of charges by the University.

ELIGIBLE BUSINESS EXPENSES

The following Travel Expenses are eligible for reimbursement or to be incurred on a Travel Card. Unless otherwise stated, Travelers must select the lowest price that meets the Business Travel needs. Refer to the Procedures for additional details.

General Trip Requirements

Eligible reimbursements will only be made to the Traveler who incurred the expense(s).

Expenses paid with credits received from rebates, points, vouchers, etc., are not eligible for Reimbursement regardless of how the credits were earned.

Receipts are required for expenses exceeding:

  • $50 when using a University Issued Travel Card.
  • $25 when using personal funds (out of pocket expense)

Travelers may incur reimbursable expenses before and after actual business dates, defined as travel days.  The eligibility of allowable expenses depends on the one-way flight time excluding layovers.

Preceding business start date:

  • If the duration of the departure flight is less than (8) hours, Travelers may claim expenses the day immediately preceding the start of University business.
  • If the duration of the departure flight exceeds eight (8) hours, Travelers may claim travel-related expenses (e.g., meal per diem, parking, etc.) for up to three (3) days immediately preceding the start of official University business. However, reimbursement will be limited to a maximum of two (2) nights of lodging at the business location.

After the conclusion of business, Travelers may claim related expenses for one (1) travel day following the conclusion of University business.

Long-Term Business Travel

Long-Term Business Travel requests must include a detailed description that explains its necessity to conduct University business.

  • Travelers may choose cost-effective, self-catering accommodations (i.e., kitchen included) in lieu of standard lodging. Self-catering accommodations are limited to studio or one-bedroom units with costs that do not exceed 50% of federal per diem and is comparable to standard lodging in the area.
  • The University provides meal per diems for Long-Term Travel for a maximum of 30 days at 50% of federal per diem. Requests for exceptions must detail applicable extenuating circumstances and be submitted by the Traveler in Concur at least 10 days prior to the trip.

Accompanying Individuals

  • In rare circumstances, the Travel Expenses of a spouse, partner, immediate family member or dependent (“accompanying individual”) may be eligible for reimbursement if the presence of the accompanying individual serves an essential business function.
  • The accompanying individual must have a defined, documented, and pre-approved official role that is essential to University business. A detailed justification specifying the official role of the accompanying individual and supporting documentation, such as event programs or correspondence verifying their official role, must be submitted for approval to a Senior Institutional Official prior to travel.
  • Expenses incurred without the required documentation or prior approval will not be reimbursed, and the Traveler may be held personally responsible for such expenses.

Combined Business and Personal Travel

Travelers may combine personal travel with approved Business Travel subject to the following requirements and only when authorized in advance by an Approver.

  1. When weekends, holidays, or necessary standby days fall between Business Travel days, the University may reimburse lodging and meal expenses only if the Traveler demonstrates cost savings to the University. The determination of cost-savings is made by the University, not the Traveler.
  2. Travelers who choose to arrive early or extend their stay for non-business reasons are responsible for all expenses incurred for personal days, including additional airfare expenses due to an additional flight leg or different airport from the business location related to personal travel.

Travelers must clearly document personal travel and separate eligible Travel Expenses from personal expenses.

Transportation

Air Travel

University Workforce Members and students should purchase the lowest commercial airfare available but may also make reasonable allowances for practicality and preferences such as safety, scheduling and any need for special accommodations. First class air travel and seat upgrades such as Comfort or Economy Plus are not reimbursable. If free seat selection is not available at time of booking, then Reimbursement for seat selection fees up to $50 per leg is allowed. Baggage fees for up to two checked bags are reimbursable. Overweight baggage fees are not allowed.

  • Employees and students must use Concur or the University’s preferred travel agency to book airfare when arranging travel for themselves, guests, or suppliers.
  • Guests and suppliers are strongly encouraged to have the University book their travel through Concur or the University’s preferred agency.
  • Travelers are required to park at airport economy lots. Central garage parking is not permitted.

Airfare Class

Business class is not allowed. Economy upgrades (i.e., Economy Plus, Comfort plus, etc.) are allowed for international flights where the total flight duration one way, excluding layovers, exceeds eight hours.

Sponsored Program Air Travel

Sponsors have specific rules for the reimbursement of airfare, including:

Upgraded class airfare (i.e., Economy Plus, Comfort Plus, etc.) may not be charged to a federal sponsored award even in the case of international flights, and the cost in excess of the basic least expensive airfare, for purposes herein referred to as “coach fare,” must be charged to an account other than the federal grant/contract, except when traveling coach would: (1) require circuitous routing; (2) require travel during unreasonable hours; (3) excessively prolong travel; (4) result in additional costs that would offset the transportation savings; or (5) offer accommodations not adequate for the Traveler’s medical needs. The Traveler is responsible for documenting the foregoing exceptions.

Note that the “Fly America Act,”49 U.S.C. 40118, requires all Travelers to use United States air carriers for all air travel and cargo transportation services supported by Federal funds.  One exception to this requirement is transportation provided under a bilateral or multilateral “Open Skies” air transport agreement, to which the United States government and the government of a foreign country are parties, and which the Department of Transportation has determined meets the requirements of the Fly America Act.

Ground Travel

Personal Vehicles

Mileage Reimbursement is based on the standard IRS rate and excludes normal commutes between the Traveler’s home and their Official Duty Station when traveling during the work week.

  • Travelers will not receive Reimbursement for travel from their home to their Official Duty Stations or commuting expenses between local Storrs Campuses
  • Travelers will be reimbursed for travel between regional campuses, less their normal commute to their Official Duty Station. This does not include employees that have more than one Official Duty Station e.g., employees that are required to work at UConn and UConn Health.
  • Tolls and parking fees are reimbursable.

Rental Cars

  • Employees and students must use Concur or the University’s preferred travel agency to book rental cars when arranging travel for themselves, guests, or suppliers
  • Guests and suppliers are strongly encouraged to have the University book their travel through Concur or the University’s preferred agency
  • Travelers must reserve an appropriately sized class of vehicle for the number of passengers.
  • Prepaid fuel is not reimbursable. Post paid fuel service (i.e., charged after rental) is reimbursable if using the University’s preferred rental car supplier.
  • Additional insurance and upgrades (e.g., GPS, roadside assistance) are not reimbursable.
    • If there are no cars available from UConn’s preferred car rental agency, then additional insurance is reimbursable.

Alternative Transportation

  • Rideshare services, or public transit are allowable if the cost is the same or less than mileage and parking fees associated with a rental car or personal vehicle.

Livery Service

Livery service is permitted if using University-preferred livery suppliers on flights departing from the following airport locations:

  • Boston
  • New York
  • New Jersey
  • Bradley International Airport – guests only

Costs charged to a sponsored award must not exceed costs that would have been incurred with the use of a personal vehicle (i.e., mileage and parking).

State-owned Vehicles

  • If a University workforce member or department has a state-owned or state-funded (i.e., an automobile allowance/stipend) vehicle, the University Workforce member or department must use the vehicle for Business Travel whenever possible.

Rail Travel

  • Business class is allowed for journeys over four (4) hours excluding layovers.
  • First-class rail travel is not reimbursable.

Lodging

Lodging expenses cannot exceed the federal per diem lodging rate by more than 50% percent (excluding taxes). Conference hotel rates are allowed to exceed the federal per diem lodging rate by more than fifty percent (excluding taxes) for rooms booked at the conference hotel.

Lodging is limited to one bedroom per Traveler on University business.

Travelers will not be reimbursed for lodging costs prior to the day of departure or after return. Local Lodging is not allowed, unless it is needed for a conference.

Meals

For individual meals only meal per diem amounts will be reimbursed; actual meal costs will not be reimbursed.

  • If a meal was provided, the corresponding meal per diem must be deducted by the Traveler.
  • The first and last days of travel are reimbursed at 75% of the daily meal per diem rate

For business meals, alcohol restrictions and additional requirements, please see the separate Payment of Meals Policy.

Gratuities and Miscellaneous

Gratuities are reimbursable at a rate not to exceed 20% of the cost.

Travelers may receive reimbursement for miscellaneous business services/charges while traveling on University business. E.g., Internet access, use of a computer, and other similar business services.

Single-Day Travel

Travelers are eligible for meal per diems if they are away from their home and Official Duty Station for more than ten hours without an overnight stay.  The per diem cannot exceed 75% of the U.S. General Services Administration (GSA) per diem rate in effect for the destination of travel. Such Reimbursements will be treated as taxable income to the University Workforce Member or student.

INTERNATIONAL TRAVEL

Reimbursements for international travel are based on actual exchange rates documented by receipts or credit card statements.

Passport and visa fees are reimbursable when required for Business Travel and when permitted by the funding source as in the case of a sponsored project. Travel Expenses to obtain or renew a passport or to obtain a visa are not reimbursable.

International Medical and Emergency Evacuation Expenses:

  • Medical and emergency evacuation insurance are covered by the University’s contracted supplier for travel during Business Travel dates. Any additional insurance purchased is not reimbursable.
  • Costs relating to required vaccinations, prescriptions, medical co-pays for Business Travel are reimbursable.

EXPENSE REPORTING

Expense reports must be submitted within 30 days of the Business Travel end-date using Concur.

Prohibited Business Travel Expenses

The following list is not exhaustive. Consult the Travel and Entertainment Procedures and/or with Travel Services for further information.

  1. Normal commute mileage
  2. Personal items (e.g. toiletries, souvenirs)
  3. Alcohol
  4. Fines (e.g., parking traffic violations)
  5. Expenses paid with credits
  6. Accompanying individuals without a legitimate business purpose
  7. Expenses without documentation, unless below the thresholds above
  8. Trip insurance

Sponsored Program Expenses

Travelers using sponsored program funds for University Travel Expenses are required to educate themselves or consult with Sponsored Program Services on the sponsor-specific travel requirements.  Travelers may be subject to more restrictive rules than those paid from non-sponsored University funds and are required to follow the most restrictive rules of the sponsor and the University. The University is not obligated to cover expenses that are not allowable on sponsored programs or denied by the sponsor. Some sponsors, particularly federal granting agencies, may not allow certain expenses that the University typically does. If the expenses meet all conditions of this policy and the associated travel regulations, the University may cover them from non-sponsored funding.

Travelers who work on sponsored projects may be required to disclose University travel costs paid for or reimbursed by an entity other than the University. Refer to the definition of Significant Financial Interests in the Financial Conflicts of Interest in Research Policy.

EXCEPTIONS TO POLICY

Exceptions to policy must demonstrate cost savings and/or business necessity and be pre-approved by Travel Services, Accounts Payable, or a Senior Institutional Official.  Exceptions that involve funding from a federal granting agency must also be approved by Sponsored Program Services.

Extenuating circumstances where an exception to policy occurred during travel and could not have been foreseen must be approved post-trip by Travel Services in Procurement, Accounts Payable, or a Senior Institutional Official.

Individuals who require accommodations for reasons of health or disability may seek reasonable exceptions to this policy through the University’s Department of Human Resources.

ENFORCEMENT

Travelers who do not comply with this policy or its associated procedures may be personally responsible for expenses incurred. Violations of this policy or its associated procedures may also result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES/APPENDICES

Travel and Entertainment Procedures
Appendix 1 Roles and Responsibilities

REFERENCES

Export Control and Economic Sanctions Policy
Financial Conflicts of Interest in Research Policy
Fly America Act
Payment of Meals Policy
University’s Export Control website
University Travel Cards | Travel Services

POLICY HISTORY

Policy created:

Revisions:

11/19/2025 (Approved by Senior Policy Council and President)
06/30/2021 (Minor revisions, Approved by Board of Trustees)
4/29/2020 (Approved by Board of Trustees)
12/1/2017 (Approved by Board of Trustees)
7/1/2015 (Approved by Board of Trustees)
11/1/2012 (Approved by Board of Trustees)
3/24/2008 (Approved by Board of Trustees)

Digital Accessibility Policy

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Title: Digital Accessibility Policy
Policy Owner: Information Technology Services
Applies to: Workforce Members, Students
Campus Applicability: All Campuses
Approval Date: March 4, 2026
Effective Date: March 10, 2026
For More Information, Contact: Information Technology Services – IT Accessibility Coordinator
Contact Information: itaccessibility@uconn.edu; (860) 486-0506
Official Website: https://accessibility.its.uconn.edu

BACKGROUND

The University of Connecticut is committed to accessibility of its digital information, communication, content, and technology for people with disabilities, in accordance with federal and state laws including the Americans with Disabilities Act, Section 504 and 508 of the Rehabilitation Act of 1973, and the State of Connecticut’s Universal Website Accessibility Policy for State Websites.

PURPOSE

To set expectations that digital information, communication, content, and technology be designed, developed, and procured to meet accessibility standards for individuals with disabilities.

APPLIES TO

This policy extends to the procurement, development, implementation, and ongoing maintenance of the University’s information and communication technologies at all campuses.

POLICY STATEMENT

The University of Connecticut is dedicated to ensuring equal access to its educational and administrative services, programs, and activities in compliance with federal and state law. Delivering accessible information, communication, content, and technology for individuals with disabilities is a shared responsibility of all University Workforce Members, students, and those who manage externally facing University websites and applications.

If additional time is required to identify an accessible solution or to bring third‑party content into compliance, the unit responsible for the product or service must provide equally effective alternative access until full compliance with this policy is achieved. Interim measures must be replaced with permanent, accessibility‑compliant solutions, and a long‑term resolution must be reached within a reasonable timeframe appropriate to the complexity of the issue.

ENFORCEMENT

Violations of this policy and any related procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES

See Procedures (https://accessibility.its.uconn.edu/ict-policy-procedures/). Any issues or questions should be addressed to ITAccessibility@uconn.edu.

POLICY HISTORY

Policy created: 07/24/2019 (Approved by the President’s Cabinet)
Revisions: 03/04/2026 (Approved by the Senior Policy Council and President)

Religious Accommodation Policy

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Title: Religious Accommodation Policy
Policy Owner: Office for Inclusion and Civil Rights
Applies to: Faculty, Staff, Graduate Assistants, Students
Campus Applicability: All Campuses
Effective Date: August 1, 2018
For More Information, Contact Office for Inclusion and Civil Rights
Contact Information: Storrs/Regionals: Office for Inclusion and Civil Rights (OICR) (860) 486-2943 or equity@uconn.edu

UConn Health: Office for Inclusion and Civil Rights (OICR) (860) 679-3563 or equity@uconn.edu
Official Website: http://www.equity.uconn.edu

A printer friendly copy of this policy is available at: https://policy.uconn.edu/wp-content/uploads/sites/3519/2018/09/2018-08-01-Religious-Accommodation-Policy-Printable-Copy.pdf

Reason for Policy

The purpose of this policy is to set forth the University’s processes for responding to requests from students and employees for religious accommodations.  This policy is in accordance with relevant laws and regulations regarding religious beliefs.

Applies to

All faculty, staff and students on all Campuses.

Definitions

Essential Function: A fundamental job duty of an employment position for staff and faculty, or a fundamental academic element of a course or program of study for a student.

Religious Accommodation: A reasonable change in the work or academic environment that enables a student or employee to practice or otherwise observe a sincerely held religious practice or belief without undue hardship on the University. A religious accommodation may include, but is not limited to: time for prayer during a work day; the ability to attend religious events or observe a religious holiday; or any necessary modification to University policy, procedure or other requirement for a student’s or employee’s (or prospective employee’s) religious beliefs, observance or practice; provided such accommodation is reasonable and does not cause undue hardship.

Religious Practice or Belief: A sincerely held practice or observance that includes moral or ethical beliefs as to what is right and wrong, most commonly in the context of the cause, nature and purpose of the universe. Religion includes not only traditional, organized religions, but also religious beliefs that are new, uncommon, not part of a formal religious institution or sect, or only subscribed to by a small number of people. Social, political, or economic philosophies, as well as mere personal preferences, are not considered to be religious beliefs.

Undue Hardship: More than a minimal burden on the operation of the University. For example, an accommodation may be considered an undue hardship if it would interfere with the safe or efficient operation of the workplace or learning environment and/or would result in the inability of the employee or student to perform an essential function of the position or course of study. The University will not be required to violate a seniority system; cause a lack of necessary staffing; jeopardize security or health; or expend more than a minimal amount. The determination of undue hardship is dependent on the facts of each individual situation, and will be made on a case-by-case basis.

Policy Statement

The University of Connecticut is committed to providing welcoming and inclusive learning and workplace environments. As part of this commitment, the University will make good faith efforts to provide reasonable religious accommodations to faculty, staff and students whose sincerely held religious practices or beliefs conflict with a University policy, procedure, or other academic or employment requirement, unless such an accommodation would create an undue hardship.

Consistent with state law, any student who is unable to attend classes on a particular day or days or at a particular time of day because of the tenets of a sincerely held religious practice or belief may be excused from any academic activities on such particular day or days or at such particular time of day.[1] Additionally, it shall be the responsibility of course instructors to make available to each student who is absent from academic activities because of a sincerely held religious practice or belief an equivalent opportunity to make up any examination, study or work requirements which has been missed because of such absence.

In keeping with the University’s commitment to building and maintaining a welcoming and inclusive work environment, the University will consider religious accommodations requests by employees, including faculty and staff, based on the totality of the circumstances.

The University of Connecticut prohibits discrimination, harassment, and retaliation on the basis of religion. For more information, refer to the University Policy Against Discrimination, Harassment and Related Interpersonal Violence.

Enforcement

Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

Policy History

Revised 01/24/2019

Adopted 08/01/2018 [Approved by the Board of Trustees]

 

Procedures for Students

The University grants students excused absences from class or other organized academic activities for observance of a sincerely held religious practice or belief as a religious accommodation, unless the accommodation would create an undue hardship.

Students whose religious holidays are not recognized by the University’s calendar should provide the instructor or academic activity organizer with the dates they will be absent in advance of the absence.

Students requesting a religious accommodation should make the request directly to their instructor with as much notice as possible. Students anticipating an absence or missed coursework due to a sincerely held religious practice or belief should use best efforts to inform their instructor in writing no later than the third week of class, or one week before the absence if a conflict occurs during the first three weeks of class. Being absent from class or other educational responsibilities does not excuse students from keeping up with any information shared or expectations set during the missed class(es). Students are responsible for obtaining the materials and information provided during any class(es) missed. The student can work with the instructor to determine a schedule for making up missed work.

Procedures for Faculty / Course Instructors in Responding to Student Requests

Course instructors are strongly encouraged to make reasonable accommodations in response to student requests to complete work missed by absence resulting from observation of religious holidays.  Such accommodations should be made in ways that do not dilute or preclude the requirements or learning outcomes for the course.

Course instructors should bear in mind that religion is a deeply personal and private matter and should make every attempt to respect the privacy of the student when making accommodations (for example, it is not appropriate to announce to the class that a student is doing a presentation or making up an exam at a later date because of their religious observance). Course instructors should not ask a student for proof that their religious practices or beliefs are sincerely held or for determining a religious accommodation.

Examples of religious accommodations include: rescheduling of an exam or giving a make-up exam for the student in question; altering the time of a student’s presentation; allowing extra-credit assignments to substitute for missed class work or arranging for an increased flexibility in assignment due dates; and releasing a graduate assistant from teaching or research responsibilities on a given day.

The student should be given the opportunity to complete appropriate make-up work that is equivalent and intrinsically no more difficult than the original exam or assignment. Students who receive an exemption on religious grounds cannot be penalized for failing to attend class on the days exempted. The instructor may, however, appropriately respond if the student fails to satisfactorily complete any alternative assignment or examination.

If there are concerns about the requested accommodation, the instructor should consult their department head (or dean in non-departmentalized schools) for assistance and determination of whether a reasonable accommodation can be provided. If an agreement cannot be reached after consulting with the department head (or dean in non-departmentalized schools), the department head will advise the dean and refer the matter to the provost or designee, who will make the final determination following consultation with the Office of the General Counsel.

Procedures for Faculty and Staff Requesting Religious Accommodation

Employees requesting a religious accommodation should make the request directly to their supervisor with as much notice as possible. Employees may be required to use accrued time (vacation or personal) as part of the religious accommodation. If the supervisor determines that the request may pose an undue hardship for the department and/or interfere with the employee’s essential job functions, or if the supervisor otherwise has questions or concerns about the accommodation request, the supervisor should contact the Department of Human Resources at 860-486-3034 or hr@uconn.edu (Storrs and Regionals); 860-679-2426 (UConn Health).

Contacts:

Students, Faculty and Staff who have questions or concerns regarding the University of Connecticut Religious Accommodations Policy may contact the Office for Inclusion and Civil Rights (OICR):

Storrs and Regionals: equity@uconn.edu or (860) 486-2943

UConn Health: equity@uconn.edu or (860) 679-3563

Related Policies and Guidance:

Frequently Asked Questions Regarding Religious Accommodations

Policy Against Discrimination, Harassment, and Related Interpersonal Violence

[1] Connecticut General Statutes, section  10a-50 provides in relevant part:

Absence of students due to religious beliefs. Any student in an institution of higher education who is unable [due to religious beliefs] to attend classes on a particular day or days or at a particular time of day shall be excused from any examination or any study or work assignments on such particular day or days or at such particular time of day. It shall be the responsibility of the faculty and of the administrative officials of each institution of higher education to make available to each student who is absent from school because of such reason an equivalent opportunity to make up any examination, study or work requirements which he has missed because of such absence on any particular day or days or at any particular time of day. No special fees of any kind shall be charged to the student for making available to such student such equivalent opportunity. No adverse or prejudicial effects shall result to any student because of his availing himself of the provisions of this section.

ClinicalTrials.gov

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Title: ClinicalTrials.gov
Policy Owner: Research Compliance Services, Office of the Vice President for Research
Applies to: Employees, Faculty, Students, Other
Campus Applicability: All Campuses
Effective Date: May 25, 2018
For More Information, Contact Office of the Vice President for Research
Contact Information: (860) 486-3001
Official Website: http://research.uchc.edu/

REASON FOR POLICY

The purpose of this policy is to ensure investigators at the University comply with the requirements for registering and reporting results of clinical trials at ClinicalTrials.gov.

The University is committed to the mission of public availability of clinical trial information and to complying with the related requirements of the Food and Drug Administration (FDA), National Institutes of Health (NIH), the Centers for Medicare and Medicaid Services (CMS) and other federal agencies and departments for using ClinicalTrials.gov.  Investigators for certain clinical trials are required to register and report results at ClinicalTrials.gov for certain clinical trials, including those involving the FDA, NIH, and CMS.  The International Committee of Medical Journal Editors (ICMJE) also imposes a similar requirement as a condition for seeking publication in participating journals.

APPLIES TO

All University faculty, employees, students, postdoctoral fellows, residents and other trainees, and agents who supervise or conduct clinical trials needing to be registered at ClinicalTrials.gov.

POLICY STATEMENT

It is the responsibility of the Principal Investigator (or other equivalent individual) supervising or conducting a clinical trial that must be registered at ClinicalTrials.gov to ensure that the registration, results reporting, related consent form and other applicable requirements are met with the required timeframes.  Any failure to fulfill these requirements may result in limitations on publications or grant submissions or other sanctions.

The University’s Protocol Registration and Results System (PRS) Administrator within Research Compliance Services is available to provide assistance in navigating the PRS system, administering requests by ClinicalTrials.gov, and with compliance questions related to these requirements.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, the University of Connecticut Student Code, and other applicable University Policies.

Authority

42 CFR part 11 (FDA)

NIH Policy on the Dissemination of NIH-Funded Clinical Trial Information (NIH)

Medicare Clinical Trial Policies (CMS)

Clinical Trials (ICMJE)

POLICY HISTORY

Adopted: 5/25/2018 (Approved by President’s Cabinet)

Academic Adjustments for General Education Competencies, Policy on

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Title: Policy on Academic Adjustments for General Education Competencies: Quantitative Reasoning And/Or Second Language
Policy Owner: University Senate
Applies to: Undergraduate Students
Campus Applicability: All Undergraduate Programs at all Campuses
Effective Date: December 2006
For More Information, Contact:  Center for Students with Disabilities (CSD)
Contact Information:  (860) 486-2020
Official Website: https://csd.uconn.edu/accommodations/academic-adjustments/

PURPOSE

The University Senate enacted General Education requirements to ensure that all University of Connecticut undergraduate students become articulate and acquire intellectual breadth and versatility, critical judgment, moral sensitivity, awareness of their era and society, consciousness of the diversity of human culture and experience, and a working understanding of the processes by which they can continue to acquire and use knowledge. A critical element of General Education is demonstrated competency in four fundamental areas –information literacy, quantitative skills, second language proficiency, and writing. The development of these competencies involves two thresholds: establishing entry-level expectations and meeting graduation expectations. In cases involving a significant disability, the graduation expectations for the quantitative skills and/or second language competency may be a barrier to degree completion. The University has established a policy for considering academic adjustments to the University General Education Requirements and individual school/college requirements in an effort to respond to the extraordinary circumstances of students while maintaining academic integrity. In all cases, justification of an academic adjustment requires evidence of the disability’s impact upon the student’s ability to learn the course material.

POLICY STATEMENT

The vast majority of students who experience difficulty in fulfilling the Quantitative Reasoning and/or Second Language Competency will experience success by employing any number of academic support and/or advising strategies. Academic adjustments are only considered for students with disabilities whose documentation and/or educational history provide compelling evidence of an inability to complete graduation expectations so that an academic adjustment is warranted. Each academic adjustment will be based on an individualized, case-by-case assessment and should not compromise the academic integrity of the requirements for a specific major or degree. Academic adjustments may include an exception to an academic rule, such as allowing a student to complete a required course(s) on a pass/fail basis or substituting an alternative course(s) for a required course(s).

The following rules will apply:

  • If quantitative or second language competency is deemed an essential element of a program or
    course of study, then a substitution is not permitted. The question of “essential element” will be
    decided by the Dean or designee of each school or college.
  • Academic adjustments will not reduce the number of courses/credits required to complete General
    Education requirements. Waivers of General Education requirements are never granted.
  • If the student changes his or her school or college of enrollment, academic adjustments will be
    reviewed by the appropriate Dean’s office in the new school or college of enrollment.
  • Academic adjustments will be subject to the eight-year rule.

Students who plan to continue their studies beyond the baccalaureate degree should be advised that approved adjustments may not meet the requirements for admission to a graduate/professional school (e.g., law, medicine, etc.).

Students requesting a course substitution based on disability should contact the Center for Students with Disabilities (CSD) and register through MyAccess. The CSD will review the student’s request and supporting documentation about the nature of and functional limitations imposed by the disability. if the student qualifies as a student with a disability, the CSD will then engage with them to determine if a substitution is warranted, using a deliberative, iterative process to establish appropriate academic adjustments on an individualized, case-by-case, course-by-course basis. The CSD will also engage with the Dean or designee from their school or college to determine if the requirements under consideration are deemed to be an essential part of the student’s program or course of study. As noted above, if this is the case, a substitution is not permitted. If a substitution is deemed appropriate, the CSD Disability Service Professional (DSP) will notify the student and the Dean or designee from their school or college to discuss appropriate course alternatives. The Dean or designee will be responsible for determining which course(s) will fulfill the degree requirement. The CSD will also notify the Registrar and the Provost of the adjustment at the end of each semester.

At the end of each academic year, the AAC will submit a report on its activities to GEOC. The report will contain the number of cases reviewed in each category, and the outcome of each review.

PROCEDURES

Please visit the Center for Students with Disabilities (CSD) website at https://csd.uconn.edu/accommodations/academic-adjustments/ for the procedure to request an academic adjustment.

POLICY HISTORY

Effective: December 11, 2006
Revisions proposed by the Senate Curricula and Courses Committee October 2017 and Senate Scholastic Standards Committee November 2017 [Approved by the University Senate December 2017]; Revisions proposed by the Senate Scholastic Standards Committee December 2021 and by the Senate Curricula and Courses Committee January 2022 [Approved by University Senate February 7, 2022]

 

Alcoholic Beverage Sales and Service Policy

Posted on by
Title: Alcoholic Beverage Sales and Service, Policy on
Policy Owner: Department of Dining Services
Applies to: Workforce Members, Students
Campus Applicability: All UConn Campuses, including UConn Health
Approval Date: December 23, 2025
Effective Date: January 1, 2026
For More Information, Contact Department of Dining Services or
UConn Health Administrative Services
Contact Information: (860) 486-3128 (Storrs/Regional Campuses)
(860) 679-4248 or roomscheduling@uchc.edu (UConn Health)
Official Website: https://www.dining.uconn.edu

PURPOSE

To provide specific requirements for the sale and/or service of alcoholic beverages at University Sponsored Events.

APPLIES TO

Workforce members and students on all University campuses. This policy applies to on or off-campus University Sponsored Events.

This policy does not apply to:

  • Non-University owned on-campus entities (e.g., the University of Connecticut Foundation; The Graduate Hotel)
  • Events at any University Athletic venue

DEFINITIONS

Permanent Installation: A food service location operated by the Department of Dining Services.  

University Sponsored Events: An official activity, function or meeting operated and/or financially supported by the University of Connecticut, whether on- or off-campus.

POLICY STATEMENT

Any individual or organization serving alcohol on University Property and/or at a University Sponsored Event must have a valid liquor permit and comply with all applicable laws and policies. Individuals responsible for planning an event must ensure that the sale and/or service of alcohol complies with this policy. University funds or Trustee student organization fees cannot be used to purchase alcohol, either directly or indirectly. Funds used to purchase food or cover facility fees may never subsidize the purchase of alcohol.

Final responsibility for complying with this policy is the obligation of the individual hosting the event. Exceptions to this policy may be granted by the Office of the President.

Sales and Service of Alcoholic Beverages

Alcoholic beverages may be possessed, served, sold or consumed at a University Sponsored Event if all the following conditions are met:

  • Alcoholic beverages must be served or sold under a valid and appropriate liquor permit.  At campuses with a Permanent Installation,  the Department of Dining Services holds the liquor permit. Campuses without a Permanent Installation, including UConn Health, may rely on an approved vendor or caterer with a valid liquor permit.  See Connecticut License Lookup.
  • Donated alcohol must be served through the appropriate permit holder. There are specific state guidelines for donated items and they must be administered directly with the approved permittee.
  • University workforce members hosting department meetings or gatherings on or off campus cannot supply their own alcohol.
  • Alcohol servers must be certified in Training for Intervention Procedures (TIPS).
  • Alcoholic beverages are served as a complement to a planned program or event with a legitimate University business purpose.
  • Alcoholic beverage service is accompanied by food service and non-alcoholic beverage alternatives in amounts sufficient for all attendees.
  •  The individuals responsible for event planning must ensure that the appropriate controls are in place to prohibit alcohol consumption by persons under the legal drinking age, including but not limited to events at which students are expected to attend.

Additional restrictions include:

  • Alcohol service is prohibited in academic buildings while classes are in session in that building. Exceptions at UConn Health may be granted in advance in writing  by the appropriate Dean.
  • Alcohol may not be served at any student organized event or function where individuals under the legal drinking age are likely to be present.

Alcohol Service on University Property

Campuses With Permanent Installations (excludes UConn Health)

The Department of Dining Services is the sole liquor permit-holder on University campuses with a Permanent Installation. University Sponsored Events on campuses with a permanent installation must use the Department of Dining Services to serve alcohol, unless written approval by the Department of Dining Services was obtained in advance.

Campuses Without Permanent Installations (excludes UConn Health)

On University Campuses without a Permanent Installation, departments must obtain written approval, in advance, from the Department of Dining Services to use an alternate alcohol service. Individuals responsible for event planning must ensure that the sale and/or service of alcohol complies with this policy.

On UConn Health Campuses

At UConn Health, requests for the use of an alternate alcohol service must receive written approval in advance by the Dean of the School of Medicine or the Dean of the School of Dental Medicine, as appropriate. For events sponsored by units outside the Schools of Medicine and Dental Medicine, written approval in advance is required from the Chief Administrative Officer, or their designee, at UConn Health. Requests must be submitted through the Department of Dining Services’ online form.

Alcohol Service at Off-Campus University Sponsored Events

If alcohol is to be served at an off-campus University Sponsored Event, the individuals responsible for event planning must ensure that the sale and/or service of alcohol complies with this policy.

ENFORCEMENT

This policy is intended to complement existing University policy regarding alcohol, including but not limited to, the General Rules of Conduct and the Student Code.

Violations of this policy and any related procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

Depending on the nature and severity of the violations, additional sanctions may be enacted.

PROCEDURES/FORMS

Department of Dining Services’ Alcohol Request Form

POLICY HISTORY

Policy Created: 10/23/2017

Revisions: 12/23/2025 (Approved by the University Senior Policy Council and President)

Animals on Campus

Posted on by
Title: Animals on Campus Policy
Policy Owner: Office for Inclusion and Civil Rights
Applies to: Students, All Employees, Contractors, Vendors, Visitors, Guests and Other Third Parties
Campus Applicability: All Campuses, including UConn Health
Effective Date: May 10, 2024
For More Information, Contact Office for Inclusion and Civil Rights
Contact Information: (860) 486-2943 & (860) 679-3563
Official Website: https://www.equity.uconn.edu and https://accessibility.uconn.edu

Click here to view a PDF, Printer Friendly copy of this policy.

Related Policies are:

Policy Against Discrimination, Harassment and Related Interpersonal Violence

Related Documents are:

Animals in the Clinical Practice and Patient Care Areas
Frequently Asked Questions
Animal Related Program Registration Form

PURPOSE

This policy provides the rules concerning individuals bringing animals on University Property. This policy applies to all University campuses. Specific procedures regarding the presence of animals in UConn Health clinical practice and patient care areas are outlined in the UConn Health Animals in the Clinical Practice Policy.

APPLIES TO

This policy applies to all individuals bringing an animal on University Property, including all campuses and UConn Health.
Exclusions
This policy does not apply to:

  • Fish in aquariums no larger than ten gallons as follows:
    • Within University housing, such aquariums are allowed without advance notice or permission;
    • Within employee workspaces, such aquariums are allowed only with prior written authorization of the Handler’s manager/supervisor. At any time, a manager may revoke approval for such an aquarium, requiring its immediate removal from the workspace;
    • The Handler has responsibility for maintaining the aquarium in a clean and sanitary manner and for any damage caused by the aquarium.
  • University-maintained fish in aquariums of any size located in waiting rooms or other public areas of UConn Health facilities and maintained by UConn Health, including John Dempsey Hospital and University Medical Group
  • Animals used in Institutional Animal Care and Use Committee (IACUC) approved University research, education or testing. Animals used in classes on campus, based on requests by faculty for such use. Such requests may be granted only upon showing that the presence of the animal is for a bona fide educational purpose, and such purpose is clearly delineated on the course syllabus as a central topic in class. Prior permission must be obtained from the academic unit head, the dean and/or the Provost’s Office and the IACUC
  • Animals used in police, search and rescue operations on University Property
  • Animals trained for and used in a clinical therapeutic setting on campus, such as a counseling center
  • Appearances by the official mascot of the University and/or official mascots of other institutions as approved by event organizers
  • Animals accompanying individuals in clinical practice or patient care areas at UConn Health pursuant to the UConn Health Clinical Practice Procedures Regarding Animals.

DEFINITIONS

Controlled Space: For purposes of this policy, Controlled Spaces are not Public Spaces. Controlled Spaces are defined as any indoor area owned or controlled by the University, and any outdoor area owned or controlled by the University with limitations on use or access (e.g., practice fields, stadiums, farm, tennis courts, etc.). Areas open to the public (i.e., streets, lawns, sidewalks, parking lots) with no limitations on access are not Controlled Spaces.

Emotional Support Animal (ESA): Any animal specifically designated by a qualified medical provider that mitigates one or more identified impact(s) of an individual’s disability. Such may afford an individual with a disability an equal access to the living space, workplace, or other area, provided there is a nexus between the individual’s disability and the animal’s role in the individual’s treatment. ESAs are also commonly known as companion, therapeutic or assistance animals. ESAs are not Service Animals, nor provided specific protections under the Americans with Disabilities Act and its amendments.

Handler: An individual with a disability who is the owner and user, or trainer of a Service Animal or ESA, or the owner or individual bringing an animal onto University Property.

Pet: For purposes of this policy, a Pet is any animal that is not a Service Animal or ESA.

Public Spaces: For purposes of this policy, Public Spaces are indoor and outdoor areas that are open to the general public. Classrooms, residence halls and most employee workspaces are not generally considered Public Spaces.

Service Animal: Any dog or miniature horse specifically trained to perform a task for the benefit of an individual with a disability. In some circumstances, a miniature horse may be considered a Service Animal. The tasks performed by a Service Animal must directly relate to the individual’s disability.

Service Animal in Training: For purposes of this policy, a Service Animal in Training is a dog or miniature horse that is being trained as a Service Animal. This includes a puppy that is being raised to become a Service Animal in Training.

University Property: University Property includes any area that is owned and operated by the University.

POLICY STATEMENT

All individuals are generally prohibited from bringing animals into any buildings or other Controlled Spaces on University Property. However, individuals with disabilities are allowed to bring Service Animals and ESAs on and/or into Controlled Spaces as provided below. In addition, faculty and staff are permitted to have Pets in university-owned residential housing only to the extent permitted by the lease governing their rental agreement.  Exceptions for individuals in residence halls may be made at the sole discretion of the Executive Director of Residential Life or designee for exigent circumstances or other good cause shown consistent with the spirit and intent of this policy.

Service Animals

The University welcomes the presence of Service Animals assisting people with disabilities on its campuses consistent with the provisions of this policy and applicable law. A Service Animal is generally permitted to be on University Property in any place where the animal’s Handler is permitted to be. In certain limited situations, a Service Animal may be prohibited for safety and health reasons. The accompaniment of an individual with a disability by a Service Animal in a location with health and safety restrictions will be reviewed on a case-by-case basis by the appropriate department representative(s) in collaboration with the Department of Human Resources and/or the Center for Students with Disabilities.

Members of the University community are prohibited from interfering in any way with a Service Animal, or the duties it performs.

Service Animals in Training

Connecticut law entitles any individual training a Service Animal to enter Public Spaces. A Service Animal in Training is not allowed in Controlled Spaces including classrooms, residence halls and employee work areas. The individual training a Service Animal must be authorized to engage in designated training activities by a Service Animal organization or an individual who volunteers for a Service Animal organization that authorizes such volunteers to raise dogs to become Service Animals.  Individuals training a Service Animal must carry photographic identification indicating authorization to train the animal. A Service Animal in Training, including a puppy that is being raised to become a Service Animal in Training, must be identified with either tags, ear tattoos, identifying bandanas (on puppies), identifying coats (on adult dogs), or leashes and collars.

Emotional Support Animals (ESAs)

Emotional Support Animals are approved on a case-by-case basis by engaging in the interactive intake process with the appropriate University entity. A student’s approved ESA is permitted within the individual’s privately assigned living space. An ESA outside the private individual’s living accommodations must be in an animal carrier or controlled by a leash or harness.  ESAs are not allowed in any other Controlled Spaces without advance permission. ESAs are permitted to be in outdoor public areas to the same extent as Pets.

An ESA owned by an individual employed by the University may be permitted within the individual’s workplace as an accommodation for a disability but must be approved in advance by the Americans with Disabilities Act (ADA) Case Manager at the Department of Human Resources as outlined below.

Pets

Pets generally are not permitted in or on any Controlled Space on University Property and are permitted only in outdoor areas open to the general public.

RESPONSIBILITIES OF FACULTY, STAFF, AND STUDENTS

Faculty, staff, or other students may not request documentation or proof that a Service Animal has been certified, trained, or licensed as a Service Animal.  When the need for the Service Animal is obvious, specific questions related to the Handler’s disability or need for the animal are not permitted. When the need for the Service Animal or its work is not obvious, authorized staff (including the Center for Students with Disabilities, ADA Coordinator, Human Resources ADA Case Manager, Campus Police or security, Facilities or Faculty) may ask the following questions only:

  1. Is this Service Animal required because of a disability?
  1. What work or task has the Service Animal been trained to perform?

An affirmative answer to the first question and a description of the tasks assigned to the animal completes the requirements for determining eligibility of a Service Animal.  However, if the Service Animal exhibits behavior incongruent with the task the animal is meant to provide or the Handler does not maintain control of the animal, authorized staff should report the incident(s) to the Center for Students with Disabilities or the Human Resources ADA Case Manager, who may then revisit the animal’s presence on campus.

A Service Animal or ESA must be supervised directly by the Handler, and the Handler must retain full control of the animal at all times while on University Property.  The animal must be in an animal carrier or controlled by a harness, leash or tether, unless the use of such devices would interfere with the animal’s work, or the animal is within the Handler’s dwelling. In those cases, the Handler must maintain control via voice, signal, or other effective designated controls.

Animals may not be left unattended at any time on University Property, except for Service Animals left in the Handler’s University residence or private office space or ESAs left in the Handler’s dwelling unit.  The Service Animal or ESA may be left unattended only for reasonable periods of time, as determined by the appropriate University staff based on the totality of the circumstances. The University may request impoundment of an ESA or Service Animal left for longer than a reasonable period of time. Owners of impounded animals will be held responsible for payment of any impound and/or license fees required to secure the release of their animals.

A Handler who leaves their Service Animal or ESA unattended for longer than a reasonable period of time will receive one warning, and if the behavior occurs a second time, the University reserves the right to require the Handler to remove the animal from campus and to prohibit the animal from being permitted back onto University Property.

All Handlers are responsible for compliance with state and local laws concerning animals (including registration, vaccinations, and tags), for controlling their animals, for cleaning up any waste created by the animal, and for any damage caused by the animal to individuals or property while on University Property.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES/FORMS

UConn Health Animals in the Clinical Practice Policy

REFERENCES

Animals on Campus FAQs

The Americans with Disabilities Act governs the use of Service Animals by individuals with disabilities. See 42 U.S.C. § 12101, et seq.

The Fair Housing Act governs the use of Emotional Support Animals (ESA’s) by individuals with disabilities in housing. See 42 U.S.C. § 3601, et seq.

Connecticut state law regarding Service Animals may be found under C.G.S. § 46a-44.

POLICY HISTORY

Policy created: 06/09/2017

Revisions: 05/01/2019, 05/10/2024

                             

Media and Mass Communication, Policy on

Posted on by
Title: Policy on Media and Mass Communication
Policy Owner: University Communications
Applies to: Faculty, Staff, and Student Employees
Campus Applicability: All Campuses, including UConn Health
Approval Date: December 19, 2023
Effective Date: December 19, 2023
For More Information, Contact: Vice President for Communications
Contact Information: 860-486-0871
Official Website: https://universitycommunications.uconn.edu/

BACKGROUND

The University of Connecticut (“the University” or “UConn”) needs to be able to communicate accurately, effectively and consistently with a variety of diverse audiences including the media. University Communications is the institution’s primary voice and official liaison to the news media. It is responsible for initiating, developing and maintaining effective, productive and beneficial relations with the news media in communicating University news and in responding to media requests. University Communications is responsible for coordinating and delivering official University comment on all matters regarding the institution internally and through mainstream and social media. This includes both proactive statements, interactions, and responses to requests. University Communications is responsible for disseminating and pitching news stories, responding to media inquiries, arranging interviews and visual productions, and handling requests for distribution of information on behalf of the University’s main campus in Storrs, UConn Health and all campus locations and programs.

PURPOSE

The purpose of this policy is to gather the University’s existing policies regarding institutional and employee communication via mainstream and social media outlets and platforms into one accessible statement while reaffirming the University’s continuing commitment to the principles of academic freedom.  It incorporates policies on three distinct but related situations:

  1. Official University Position Statements or Responses
  2. Mass Communications Associated with News or Events
  3. Requests to Faculty Regarding Subject Matter Expertise
  4. Personal Speech

APPLIES TO

This policy applies to all University employees including administration, faculty, staff and student employees, employees at all campuses including the University’s main campus in Storrs, UConn Health, the regional campuses, and the School of Law. It applies to all employees in all programs wherever located. The policy applies to employees when they are acting in their capacity as employees of the University, including when they are asked questions.

POLICY STATEMENT

  1. Official University Position Statements or Responses

All inquiries seeking an official University response or a statement on behalf of the University should be directed to the University spokesperson within University Communications. All inquiries seeking an official response or statement specific to UConn Health and its clinical and academic areas should be directed to the UConn Health spokesperson.

Authorization to speak on behalf of the University may only be given by the President or the Vice President for Communications. No organizational unit, faculty, or staff member may make official position statements on behalf of the University without consultation with, and express authorization from, the President or University Communications. This includes posting of such statements on University-administered and branded website and social media platforms.

University Communications will coordinate any University responses with appropriate members of the University and UConn Health communities, and should be consulted on any potential statements or responses being considered by an organizational unit.

Any employee who has not been authorized by the President or University Communications to speak to the media in the context of his or her role as a University employee must direct inquiries from the media about the official University comment on all matters regarding the institution to the University spokesperson.

No employee is authorized to speak “off the record” on behalf of the University to media on any matter pertaining to the University.

University employees must adhere to relevant UConn policies as well as all federal, state and local laws and policies regarding the release of information about activities of the University, or its employees, students, volunteers, patients or research subjects, including those that apply to privacy and patient confidentiality such as HIPAA and FERPA.

  1. Mass Communications Associated with News or Events

The University will only on rare occasions send leadership mass emails and social media messages about news and events in the nation and world. Those rare occasions will include external tragedies or sensitive issues that have become dominant challenges in the daily lives of our communities at large.

Tragedies or concerns that affect individuals or groups unfortunately occur with great frequency. A practice of emailing after every major news issue or event is not practical. Selecting some issues or events and not others is exclusionary and lacks consistency. In addition, mass email is a poor vehicle for processing complex and painful topics, and university stakeholders have different perspectives about how tragedies and impacts to people should be described.

A singular mass message provides only one-way communication to thousands of individuals and is a poor replacement for other modes of communication that allow for better engagement for understanding, empathy and support for those impacted. Such messages also can be seen as lacking action or sincerity, and frequent messages about national and global tragedies can heighten fears or mental stress. They also can de-sensitize audiences to such messages from leadership, or even polarize the community.

Decisions and authorization on sending mass communications regarding such subjects ultimately rest with the President and/or the Vice President for Communications. Guidelines and best practices for engaging the campus community in these situations can be found here.

  1. Requests to Faculty and Staff Regarding Subject Matter Expertise 

UConn is proud of its faculty and staff, and their expertise and scholarship in a vast array of subjects and disciplines. Many senior administrators and staff also have expertise. Individual faculty, administrators and staff experts are encouraged to provide subject-specific commentary based on their scholarship in their academic concentration or their expertise in their professional field. This includes athletic coaches and staff on matters related to university athletic contests and team- or program-related matters.

When professional staff are contacted by the media for any reason, they are expected to notify University Communications. Faculty who are contacted by media for their scholarly expertise may notify Communications of the contact as a courtesy if they chose to. University Communications facilitates accurate, ethical and timely news coverage of significant programs and the achievements of faculty, administrators, staff, students and alumni. University Communications is available at all times to consult with administrators, faculty and staff about the most effective ways to work with the media.

Any questions that fall outside of a faculty member’s academic interest or expertise should involve consultation with the University spokesperson, who can be a resource in these instances. Questions also may be referred to the University spokesperson for direct handling. Inquiries seeking an official University comment must be directed to the University spokesperson.

If a faculty or staff member is unsure of whether a question or request for comment from the media concerns the faculty or staff member’s area of expertise or seeks an official University position, University Communications must be consulted.

  1. Personal Speech

Nothing in this policy is intended to restrict the freedom of faculty and staff members to engage in their scholarly activities or their personal involvement in community activities. Nothing in this policy is intended to affect individual employees’ rights to express personal opinions on University or non-University actions and policies. Nothing in this policy is intended to restrict faculty or staff members from commenting on matters of public concern implicating an employer’s official dishonesty, deliberately unconstitutional action, other serious wrongdoing or threats to health and safety. When speaking or writing as a citizen, an employee should be accurate, should exercise appropriate restraint, should show respect for the opinions of others, should not use University media or information technology (email) platforms, and should make every effort to indicate that he/she does not speak for the institution.

The University reaffirms its continuing commitment to the principles of academic freedom and its protections as set forth in Article XIV of the Laws and By-Laws of the University of Connecticut and the right to freedom of speech protected by the United States and Connecticut Constitutions.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Bylaws, General Rules of Conduct for All University Employees, Office of Student Financial Aid Services – Student Employment Guide, applicable collective bargaining agreements, and any other applicable University policies and procedures.

POLICY HISTORY

Policy created: 05/05/2017 (Approved by the President’s Cabinet)
Revisions: 12/19/2023 (Approved by Senior Policy Council and the President); non-substantive revision 01/17/2025

      Lactation Policy

      Posted on by
      Title: UConn Lactation Policy
      Policy Owner: Human Resources and the Office for Inclusion and Civil Rights
      Applies to: Employees, Graduate Assistants, Students
      Campus Applicability: All Campuses, including UConn Health
      Effective Date: 12/20/2016
      For More Information, Contact Human Resources and Student Health and Wellness/Student Services
      Contact Information: Storrs/Regionals: (860) 486-3034 (HR) and (860) 486-0765 (SHaW)
      UConn Health: (860) 679-2426 (HR and (860) 679-1364 (Student Services Center)
      Official Website: http://hr.uconn.edu/worklife/


      Reason for Policy

      The purpose of this policy is to provide employees and students who are breastfeeding a private place and reasonable break time to express breast milk for their nursing child.  This policy is in accordance with relevant laws and regulations regarding breastfeeding in the workplace.

      Applies to

      All breastfeeding employees and students on the Storrs, UConn Health and Regional campuses.

      Definitions:

      Lactation Area: A space on the University of Connecticut campus that is either dedicated or temporarily established to accommodate the needs of those who are breastfeeding. The room must be a clean, private (the ability to be shielded from view and free from intrusion), comfortable space with electrical outlet, chair, table for breast pump, and nearby access to clean running water.

      Lactation Breaks: Breaks during the work day for employees who have requested lactation accommodations.

      Policy Statement

      The University of Connecticut is committed to providing a supportive environment that enables employees and students to express breast milk in a private place, with reasonable break time and in a location within five minutes of their work and study areas.

      Consistent with Connecticut Laws (Chapter 939, Section 53-34b and Chapter 814c, Section 46a-64), a person may breastfeed their infant in any public or private location on campus where they and their child are authorized to be. This includes all campus locations open to the public and other campus locations where infants are allowed.

      Additionally, Connecticut law (Connecticut General Statutes, Section 31-40w) Breastfeeding in the Workplace states that employers must allow employees to breastfeed or express breast milk at work.

      Consistent with federal law, the University of Connecticut shall provide to employee breastfeeding persons reasonable break time (“lactation break”) as well as space that is shielded from view and free from intrusion in order to breastfeed their infants or to express breast milk.

      The University of Connecticut prohibits discrimination, harassment, and retaliation against breastfeeding persons who exercise their rights under this policy.  For more information, see University Policy Against Discrimination, Harassment and Related Interpersonal Violence.

      Enforcement

      Violations of this policy may result in appropriate disciplinary measures in accordance with University Policies and applicable collective bargaining agreements.

      Policy History

      Adopted 12/20/2016 (Approved by President’s Cabinet)

      Procedures

      Storrs and Regional Campuses: UConn Lactation Procedures

      UConn Health: UConn Health Lactation Procedures

       

      Policy on Endorsements

      Posted on by
      Title: Policy on Endorsements
      Policy Owner: University Communications
      Applies to: Faculty, Staff, Students, Others
      Campus Applicability: All Campuses
      Effective Date:  September 1, 2016
      For More Information, Contact University Communications
      Contact Information: (860) 486-3530
      Official Website: https://universitycommunications.uconn.edu/

      The University of Connecticut is committed to achieving excellence in research, graduate and undergraduate education, teaching and engagement.  The University has attracted national and international recognition for many successes across a wide range of disciplines.  As the University continues to grow and build on its many successes, members of the UConn community and external entities will continue to seek to associate themselves with UConn.

      As Connecticut’s flagship public university, the University must ensure that it associates itself with individuals, groups and organizations who share its values.  All units and employees of the University are responsible for ensuring that the University’s reputation and image are not affected by an improper external affiliation.

      The University’s Bylaws prohibit units and groups within the University, including at UConn Health and regional campuses, clinics, and centers, from authorizing any individual, group or organization that is not affiliated with the University to use the name of the University without the approval of the President or the President’s designee. Typically requests to use the name of the University come from businesses wishing to promote the nature of their business relationship with the University or from individuals, groups or organizations wishing to be recognized as a sponsor of the University or any of its activities.

      This requirement also applies to UConn employees and units at all locations. No employee or unit may endorse or promote a third-party business interest in the public domain in connection with their employment or service to the University without approval. This requirement includes providing quotes to or participating in interviews with a third-party about its product or service that would be used publicly.

      If you receive this type of request, or anything similar, you are required to notify University Communications for review.

      POLICY HISTORY

      Original Approval: February 3, 2016
      Effective Date: September 1, 2016
      Revision Approved by the President’s Cabinet: April 5, 2019