Title: | Pre-Employment Background Check Policy |
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Policy Owner: | Department of Human Resources |
Applies to: | Faculty, Staff, Others |
Campus Applicability: | Storrs and Regional Campuses |
Approval Date: | February 27, 2024 |
Effective Date: | February 29, 2024 |
For More Information, Contact | Department of Human Resources |
Contact Information: | 860-486-3034 ; hr-cbc@uconn.edu |
Official Website: | https://hr.uconn.edu/cbc/ |
BACKGROUND
The University of Connecticut prides itself on hiring qualified employees who are prepared to work in the best interests of the University and its students. Pre-employment background checks serve as an important element of the University’s ongoing efforts to ensure a safe and secure campus and workplace.
PURPOSE
To ensure a safe and secure campus and workplace
APPLIES TO
This policy applies to the following:
- All full-time and part-time final candidates for employment in regular payroll positions, whether newly hired, rehired, or a transfer from another state agency.
- All individuals selected for temporary appointments as Adjunct Faculty, Special Payroll Lecturers, Instructional Specialists, Academic Specialists, Academic Technicians, Clinical Supervisors, Graduate Instructional Specialists, and Graduate Special payroll Lecturers that are newly hired or rehired after a break in University service of a year or more and are not currently on the regular payroll.
- Other special payroll titles that have direct teaching or advising responsibilities, or are deemed to be in a position of trust, e.g., working with minors.
- Graduate students who are working in a teaching capacity as a Special Payroll Lecturer, Instructional Specialist, or other special payroll appointment that has direct teaching or advising responsibilities.
Prospective special payroll appointees or volunteers may be subject to a background check if (1) required by law; (2) required by a third party as a condition for the position, or (3) when considered a position of trust.
POLICY STATEMENT
It will be a condition of employment at the University of Connecticut to submit to a background check. Offers of employment will be conditional pending the result of a background check, which may include the following:
- Social Security Number Verification / Past Address Trace
- Consent Based Social Security Verification (CBSV) (as applicable)
- County/Statewide Criminal (as applicable)
- National Criminal/Multi-Jurisdictional Criminal
- Federal Criminal
- Statewide Sex Offender
- Nationwide Sex Offender
- International Criminal (as applicable)
- Education Verifications
- Credit Checks (only required in very limited circumstances)
ENFORCEMENT
Pre-Employment background checks will be centrally administered by the Department of Human Resources.
Pre-employment background checks and the use of information obtained will be in accordance with all applicable laws and regulations, including the Fair Credit Reporting Act.
Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.
PROCEDURES/FORMS
Procedures on the pre-employment background check process are available at: http://hr.uconn.edu/cbc/
POLICY HISTORY
Policy created: January 8, 2014
Revisions: February 27, 2024 (Approved by the Senior Policy Council and the President)