Others

Incoming Accountable Mail Process

Title: Incoming Accountable Mail Process
Policy Owner: Mail Services
Applies to: Faculty, Staff, Students, Others
Campus Applicability:
Effective Date: August 18, 2004
For More Information, Contact Mail Services
Contact Information: (860) 486-2024
Official Website:  https://mailservices.uconn.edu/

 

Incoming USPS mail for the University of Connecticut, is handled in accordance with USPS DMM, Section D042.4.1 which states:

All mail addressed to a governmental or nongovernmental organization or to an individual by name or title at the address of the organization is delivered to the organization, as is similarly addressed mail for former officials, employees, contractors, agents, etc.  If disagreement arises where any such mail should be delivered, it must be delivered under the order of the organization’s president or equivalent official.

In addition to the above regulation, the USPS maintains the signatures of University Mail Services’ staff on PS Form 3801, naming the staff “Authorized Agents”, making them eligible to handle incoming, accountable mail for the University of Connecticut.

Accountable mail is released to the University upon signing the USPS Firm Sheet, recording such items, and the authorized agent also signs for any Return Receipts attached.  Although an option, University Mail Services does not sign for “Restricted Delivery Mail”.

Once prepared at University Mail Services for final delivery to the campus destination, a signature is obtained from the designated employee at the centralized mail stop for the building.

The accountable mail is then placed with the regular incoming mail for the receiving department.

In the event the actual recipient, indicated by either name or by title, chooses to refuse any accountable mail, such accountable mail must not be opened.  The refused piece must be marked “Refused”, placed in a new container and have new postage applied.  It is strongly recommended that this refused mail be sent Certified mail, or Registered if leaving the United States.

Federal Archive Guidelines require University Mail Services to maintain records as follows:

  1. a.       Incoming accountable records keep 2 years
  2. b.      Outgoing Certified records keep 2 years
  3. c.       Outgoing Registered records keep 3 years

Division of Student Affairs Large, Outdoor, and/or Late Hours Event Policy

Title: Division of Student Affairs Large, Outdoor, and/or Late Hours Event Policy
Policy Owner: Office of Student Affairs
Applies to: Faculty, Staff, Students, Others
Campus Applicability:
Effective Date: September 20, 2017
For More Information, Contact Division of Student Affairs
Contact Information: (860) 486-2265
Official Website: http://www.studentaffairs.uconn.edu/

 

Objective: The purposes of this Policy are to create a safe environment for event sponsors and the guests attending these activities and to clarify expectations of all entities involved in managing these events including, but not limited to, sponsoring organizations, Student Affairs Staff and University Police.

Jurisdiction: This Policy applies to any organization or individual who wishes to use facilities managed by the Division of Student Affairs for large, outdoor and late hour events. Additional outdoor on-campus venues are included but only when requested by registered student organizations.

Definitions:

  • Event – any program or event sponsored by any registered student organization, University department or non-affiliated group with a completed Facilities Use Agreement. This includes parties, dances, musical performances, concerts, speakers, and similar types of events. This does not typically include organization meetings, trainings, workshops, etc.
  • Facilities – for the purposes of this policy, any building or open area under the management of the University of Connecticut Division of Student Affairs, except as previously noted.
  • Large Event – any program or event where the anticipated attendance will exceed 200
  • Late Hours – any program or event that begins after 9:00 p.m. or ends after 11:00 p.m. Unless otherwise specified, all events must end by 1:45 am.
  • Late Hours Dance Party – any program that meets the definition of a late hours event and includes a DJ or musical performer where the set-up includes a large open area for dancing.
  • Outdoor Event – any program or event held on University property that is outdoors including fields, parking lots, streets, etc.
  • Outdoor Concert – any program that includes acoustic and/or amplified musical performance(s) held on outdoor University property.
  • Outdoor Concert Hours – defined as starting no earlier than 9:00 am and concluding 30 minutes prior to sunset. This is restricted to Saturdays and Sundays or when no classes are in session.
  • Approved Event – any event or program approved by any department within the Division of Student Affairs.
  • Approving Office – the department within the Division of Student Affairs granting approval for the event or program to occur.
  • Student – any graduate or undergraduate student currently enrolled at the University of Connecticut.
  • Student Organization – any student organization at the University of Connecticut that has completed all requirements for recognition developed by the Department of Student Activities.
  • Student Organization Advisor – the University of Connecticut staff or faculty identified as the official advisor on all Department of Student Activities registration materials.
  • University Property – any building or open area under the management of the University of Connecticut.
  • Venue – any location where an event or program takes place.

Standards for an Approved Event

The University of Connecticut recognizes the importance of large events on college campuses. It is essential that such events are planned and implemented with the proper safety and security measures. All University employees, students, guests or other visitors must comply with the following standards.

Guests

  • Photo ID is required for all guests. All guests must present a College/University ID or show proof that they are 18 years of age.  Minor children under the age of 18, must be accompanied by a parent or guardian, but only if the presence of the minors has been approved.
  • Any event including minors must adhere to the University’s Minors on Campus policy. The event will be reviewed for compliance by the Office of Audit, Compliance and Ethics.

Guests Attending Late Hours Events

  • Attendees are limited to current UConn students and their guests.  Each UConn student may bring up to five guests to a program.  The approving office will verify the individual is a current UConn student by checking their UConn ID using a One Card verification device.
  • An entire party must be present to enter a program. Partial groups are not admitted and additional guests cannot enter after the UConn student host has entered.
  • The approving office will record in a database each UConn student and their guest(s). The approving office will also verify that each guest has a photo ID and scan the ID.
  • Guests must follow all University and event policies. The host UConn student is responsible for the conduct of their guests at the event.

Staffing

  • Organization representatives identified on all event or program-related materials (reservation confirmation, catering confirmation, etc.) must be present at the event at all times. Additional organization representatives may be required by the approving office.
  • The Student Organization Advisor may be required to be present at the event at the discretion of the approving office within the Division of Student Affairs.
  • Additional full-time staff from the approving office may be required at the discretion of the department i.e. Student Union may require Student Union staff to be present at the event.
  • Organization representatives will be required to collect all entrance fees from guests (if applicable) and the approving offices will verify that guests have photo identification on their persons prior to entrance if required for admission.

Staffing for Late Hours Dance Parties

  • For registered student organizations, the Advisor MUST be present for the duration of the dance, from the pre-event security meeting to the end of the event.
  • For University departments and non-affiliated clients, supervision of the program will be determined by the approving office.

Security

  • Decisions regarding appropriate security for an event will be determined by reviewing the following circumstances: nature of the event; number of participants; location; type of event; time of the event; admission policy (open or closed); history of previous events; marketing plan for the event; University status of the group; etc. Various levels of security may be required. The security required may include but is not limited to: University Staff; Student Organization Advisors; University Police; Private Event Security; Bag Searches; Wristbands; and/or Re-admittance Policies as defined below. Additional security measures may be required by the approving office

Police – University of Connecticut Police Officers assigned specifically to the event

  • A minimum of two officers are required for a minimum of four hours of service time for Large or Late Hours Programs with a closed admissions policy i.e. attendance is limited to University of Connecticut students, faculty and staff. This requirement may be waived by the approving office based on the information provided about the event.
  • Additional officers may be required based on the size of event, venue, admissions policy, marketing plan, etc. The decision to require additional officers will be made by the approving office and University of Connecticut Police Department.
  • The Event Services Staff of the Student Union will coordinate all requests for Police Officers. The approving office staff will contact the SU Event Services Office at least 3 weeks in advance to arrange for police security.
  • Student organizations are required to pay 40% of University Police fees for indoor events. The approving office will pay the remaining 60% of the University Police fees and may require pre-payment (as a deposit) of student organization costs. Non-student organizations will pay 100% of University Police fees. Police fees for outdoor events will be paid in full by the sponsoring organization.

Private Event Security – a private security agency approved by the University of Connecticut Police Department

  • Private security officers are required for Large or Late Hours Programs with an open admissions policy i.e. attendance is expected to include guests with no official affiliation with the University of Connecticut. This requirement may be waived by the approval office based on the information provided about the event.
  • The number of private security officers will be based on the size of the event and venue location by the approving office in cooperation with the University of Connecticut Police Department.
  • The Event Services Staff of the Student Union must be notified when private security officers are required by the approving office staff and be provided with a copy of the contract between the student organization and the private security agency at least 2 weeks in advance of the event. The SU Event Services Staff will notify the University of Connecticut Police that an approved private security agency is scheduled for an upcoming event.
  • Event sponsors negotiate and sign contracts with approved private security agencies and are required to pay 100% of private security staff fees.

Additional Security Measures

  • Bag Searches – All guests at Large Events or Late Hours programs will be required to open bags, purses, backpacks, pockets, etc. at the request of University of Connecticut Police or Private Security Officers. Individuals failing to comply with the request will be denied entrance.
  • ID Checks – All guests at Large Events or Late Hours programs are required to show photo identification prior to entrance to the event. At any time during the program, guests may be required to show identification at the request of University of Connecticut Police, Private Security Officers or Event staff. Individuals failing to comply with the request will be asked to leave the event.
  • Pat Downs – Private security officers will pat down guests to search for items restricted from venues e.g. weapons, beverage containers, medications, drugs, etc. Guests will select a gender-specific pat down area and searches will be conducted by gender-specific security officers. Private security officers may also use metal-detector “wands” to assist in this security check-in area.
  • Wristbands – Once a guest has completed the entrance process, the Approving Office staff will place a wristband on the guest to indicate compliance with all security requirements. Wristbands are provided free of charge to student organizations. The number of wristbands issued for each event is determined by the Approving Office based on the established room capacity for each venue. All guests (including student organization representatives, speakers, performers, stage crew, etc.) must receive wristbands and are included in the room capacity.
  • Re-admittance Policies – Wristbands are issued once. If a guest leaves an event prior to the end of the program, a new wristband will not be issued. Once an event has reached capacity, no additional entrances will be permitted even if a guest surrenders his or her used wristband.
  • For Late Hours programs extending past 11:00 pm, a cut-off time of 11:30 pm will be established for admission to the program. This includes re-admission. If a guest leaves the program after 11:30 pm, s/he will not be re-admitted even if a wristband is displayed.

All Participants are required to comply with all federal, state and local laws as well as all relevant University policies, including The Student Code.

Event Protocol

Organizations will submit a Student Union Event Services request form found at https://www.studentunion.uconn.edu for reservable space. This is the first step in the process and is used to determine space availability and place a tentative hold on the space. A tentative hold on space does not imply an approved program or event.

Event organizers will schedule an event planning meeting with the Approving Office. The organization and the Approving Office will discuss and determine details of the event. The organization representative present at the planning meeting must be in attendance at the event. Topics will include:

  • Date, time, location, etc.
  • Purpose of the event
  • Admissions Policy, ticket sales, handling money
  • Emergency information
  • Contracts, agreements, permits, etc.
  • Risk Management including security and staffing
  • Logistics (room, A/V, food, rain location, etc.)
  • Estimated budget
  • Planning timeline and checklist

Day of Event Logistics

The organization representative must attend a pre-event meeting on the date of the program no later than thirty minutes prior to the start of the event. This meeting will also be attended by a representation of the approving office responsible for the event’s production and a representative from all security groups required for the event. During this meeting, all policies and procedures will be reviewed as well as expectations for all guests. Posters outlining these polices and expectations will be displayed at all events and will be provided by the approval office.

Post Event Review

The organization representative and the approval Office Representative will schedule a post event meeting to review the program. This should take place within two weeks of the event’s conclusion and will be arranged by the approval office.

Method of Compliance:  The Vice-President of Student Affairs or designee shall review this policy as appropriate and provide guidance on the interpretation of this policy.

Approval Date: January 22, 2009; updated June 2010; updated January 2011; updated September 2017

Confidentiality of Library Patron Records

Title: Confidentiality of Library Patron Records
Policy Owner: The UConn Library
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  All
Effective Date: November 21, 2016
For More Information, Contact The UConn Library
Contact Information: (860) 486-2518
Official Website: http://www.lib.uconn.edu/

 

REASON FOR THE POLICY

The UConn Library is committed to the protection of all library patrons’ rights to privacy with respect to their use of library resources.

APPLIES TO

This policy applies to all University of Connecticut faculty, students, staff, administration, University affiliates, community borrowers and authorized library users who borrow materials from any of the ten (10) University of Connecticut Libraries (collectively, the “UConn Library”).

POLICY STATEMENT

It is the policy and practice of the University of Connecticut that personally identifiable information collected by any unit of the UConn Libraries relating to an individual library patron’s use of library collections and/or services will be kept confidential.  While such information may be used internally by employees and agents of the UConn Libraries as needed for the operation of the particular library, it will not be disclosed to third parties except with the express written permission of the library patron or pursuant to a lawfully issued court order.

This policy aligns with the principles of the American Library Association Code of Ethics, which endorses the confidentiality of library patron records.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

 

Confidentiality of Library Patron Records – Procedures

Library patron records are retained in accordance with the state record retention requirements established by the Office of the Public Records Administrator of the Connecticut State Library.

If the University is served with a subpoena, warrant, or court order (including court orders resulting from the surveillance provisions of the USA Patriot Act) compelling disclosure of library patron records, then such document shall be promptly referred to the University’s Office of the General Counsel.

Circulation Policies, University Borrowers

Title: Circulation Policies, University Borrowers
Policy Owner: University Libraries, Access Services
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  Storrs and the 5 Regional Campuses
Effective Date: December 2, 2003
For More Information, Contact Library Circulation Desk
Contact Information: (860) 486-2518
Official Website: http://www.lib.uconn.edu/

PURPOSE

Describes the terms of library borrowing privileges for University borrowers.

APPLICABILITY

UConn faculty, staff, retirees, graduate and undergraduate students, and visiting scholars

YOUR ID CARD

A University ID or a library-issued Borrower ID is required to borrow books and to place recalls or holds.  Use of the ID indicates your agreement to observe library policies, which are designed to serve all users generously and equitably.  The ID is not transferable.  Please notify Circulation immediately if you lose your ID so we can block use by others.  University IDs and library-issued Borrower IDs may be replaced for a fee.

LOAN PERIODS

Faculty/Graduate Students/Staff/Retirees/Visiting Scholars: 90-day Loan

Undergraduate Students/Affiliates/Community Borrowers: 30-day Loan

RENEWALS

90-day Loans: renewable three times unless requested by another borrower.

30-day Loans: renewable twice unless requested by another borrower.

Renew online (via HOMER) or at the library.

RECALLING A BOOK

Recalling a book that is charged out is a service available only to UConn faculty, students, retirees, staff and affiliates of the University.  It is very important that recalled books be returned promptly.  Borrowers who are temporarily unable to respond to recall notices should make prior arrangements with Circulation.

PLACING A HOLD ON A BOOK

Any borrower may request that a circulating book be held for him or her when it is returned.

NOTICES

Reminder email notices are sent to all University borrowers alerting them that items are coming due and need to be returned or renewed.

SUSPENSION OF BORROWING PRIVILEGES

Privileges are automatically suspended when a borrower:

Has one overdue recalled book

Has reached the charged book limit:

300 books (UConn faculty/graduate students/honors undergraduate students)

150 books (All other UConn undergraduate students/staff/retirees/affiliates)

25 books (All other borrower categories)

Has an expired record

A suspension is lifted automatically when the condition causing it is rectified.

FINE RATES

Long overdue book (28 days or more overdue): $15 late return/billing fee (non refundable)

Overdue recalled book $5.00 a day/item; maximum of $50.

REPLACEMENT CHARGE

Long overdue books are billed at $95 per item plus a $15 nonrefundable late return/billing fee.  The $95 replacement cost is refundable, if the item is returned within one year of the billing date.

PAYMENT OF CHARGES

Bills for library charges are issued by and paid at the University Bursar’s Office (Wilbur Cross Building, Unit 4100, 486-4830).  Payments may be made in person during regular business hours or by mail.  Checks are payable to the University of Connecticut. No payments are accepted at the library.  Library charges for students appear on the next semester’s fee bill.  Charges must be paid in full before registration is permitted and official transcripts can be issued.

ADDRESS

All library circulation notices are distributed via email.  If you use an email address other than your University email address, you need to forward your UConn email to your non-University email address.  You may do this at: http://netid.uconn.edu If you need assistance, please call Circulation at 486-2518.

RETURNING BOOKS

Please return books to the Main Circulation Desk and, in the case of recalled books, directly to the staff person at that Desk.  When the library is closed, books may be left in the depository slots at the North and South entrances.  Return receipts are available upon request.

For more information about Babbidge circulation policy please contact Circulation Services:

Homer Babbidge Library
Access Services/Circulation U-1005C
369 Fairfield Road
University of Connecticut
Storrs, CT 06269-1005

Phone: (860) 486-2518
Fax: (860) 486-5636
Email: askcirc@libstaff.lib.uconn.edu

Subrecipient Monitoring Policy

Title: Subrecipient Monitoring Policy
Policy Owner: Sponsored Program Services
Applies to: Faculty and Staff conducting sponsored program activity
Campus Applicability:  All Campuses except for UConn Health
Effective Date: June 18, 2015
For More Information, Contact Office of the Vice President for Research, Sponsored Program Services
Contact Information: (860) 486-3622
Official Website: http://ovpr.uconn.edu

REASON FOR POLICY

To provide guidance to the University community in complying with the Office of Management and Budget (OMB) Uniform Guidance 2 CFR Part 200, subpart F and Circular A-133 (hereinafter, referred to as “Single Audit”), specifically with respect to its regulations regarding the oversight of subrecipients on federally sponsored programs.

APPLIES TO

This policy applies to faculty and staff at the Storrs and regional campuses who are working with subrecipients.  For federal awards/subawards issued with a start date before December 26, 2014, 2 CFR Part 215 and 220 (OMB Circulars A-21, A-110), and A-133 apply.  New funds (i.e., new awards, continuation funding, and supplements, etc.) received with a start date on or after December 26, 2014 are subject to the OMB Uniform Grant Guidance (2 CFR Part 200) unless specified otherwise in the terms and conditions of the award document.

Definitions

OMB Uniform Grant Guidance (2 CFR Part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards): Consolidates and supersedes eight previous OMB Circulars (A-21, A-50, A-87, A-89, A-102, A-110, A-122 and A-133), which specifies grant management and audit responsibilities. Single audit regulations also describe the prime recipient/awardee’s responsibility for monitoring subrecipients.

OMB Circular A-133: The circular that specifies federal and recipient audit responsibilities; it also describes recipient’s responsibilities for monitoring subrecipients.

Prime Agency/Sponsor: The agency providing funds directly to the University.

Prime Recipient/Awardee: The institution or non-Federal awardee that receives an award directly from the sponsor.

Subrecipient: The legal entity to which a subaward is made and is accountable to the prime recipient for the use of the funds provided.  Subrecipients must adhere to the terms and conditions of the prime award passed down to the subrecipient organization in the subaward agreement (subrecipient may also be referred to as subawardee, subgrantee, or subcontractor).

Prime Award: Funds obligated by a Sponsor/funding agency to the University for a specific project.

Subaward: An agreement entered into by the University with another entity (i.e., the subrecipient).  The University agrees provide funds to the entity to conduct a portion of the work specified in the statement of work (SOW) submitted as part of the proposal.

Kuali Financial System (KFS): The University of Connecticut at Storrs and regional campuses financial system of record.

Catalog of Federal Domestic Assistance (CFDA) Number: A unique five digit number assigned to each federally funded assistance program.  The first two digits identify the agency and the last three digits identify the program.

Principal Investigator (PI): Individual responsible for the development, writing, and conduct of a sponsored award, including primary responsibility for the technical and fiscal management of the award.

POLICY STATEMENT

It is the responsibility of the University to ensure our subcontractors meet the terms, conditions, as well as the regulations by sponsors from which funds are received.  As a condition of accepting funding from a sponsor, the University is obligated in its role as primary recipient to undertake stewardship activities as well as comply with federal and state laws, sponsor requirements and University policy.  When the University assigns responsibility for conducting a portion of the work to a subrecipient, the University remains responsible to the sponsor for the management of funds and meeting project performance goals.  Thus, the monitoring of technical and financial activities associated with a subrecipient is an integral part of the University’s stewardship of sponsored funds

The University will assess the subrecipient organization’s financial and internal controls and may include additional terms and conditions in the subrecipient agreement consistent with the level of risk identified.

Note: A significant financial interest held by the PI in the subrecipient entity must be disclosed to the Conflict of Interest Office.

The University will perform the following stewardship activities with regard to subrecipients:

  • Advise subrecipients of requirements, including but not limited to financial and non-financial reporting, imposed on them by federal laws, regulations of the flow-down provisions of the prime award and any supplemental requirements imposed by the University dependent on level of risk as determined by the University;
  • The University shall provide the best information available to describe a federal award to each subrecipient including the CFDA number, prime award number, award year, and the name of the sponsor as required by OMB Uniform Grant Guidance or Circular A-133;
  • Require each subrecipient to permit the sponsor and/or the University and its auditors to have access to the pertinent records and financial statements, as necessary;
  • Monitor expenditures and activities of the subaward to confirm that funding provided to the subrecipient is used for purposes authorized in the agreement and that performance goals articulated in the statement of work are achieved.  As part of this activity, PIs are required to sign invoices authorizing payments to subrecipients.  This requirement cannot be delegated;
  • Confirm subrecipients expending $500,000 (before 12/26/2014) or $750,000 (on or after 12/26/2014) or more in federal awards during the subrecipient’s fiscal year are compliant with OMB Circular A-133 or Uniform Grant Guidance audit requirements by requesting audit confirmation from all subrecipients. The subrecipient is to certify whether findings were or were not reported as part of their audit;
    • Upon receipt of a subrecipient audit report that include findings:
      • the University will review and determine whether funds are required to be returned to UConn or any financial adjustments necessary as a result of the audit’s disclosed findings;
      • the University will confirm that the subrecipient has taken appropriate and timely corrective action;
      • the University will issue a management decision letter to the subrecipient as required by regulation.

If a material weakness or other reportable condition exists, management actions, including termination of the agreement, may be taken as appropriate.

ROLES AND RESPONSIBILITIES

Principal Investigator

  1. Obtains proposal-relevant documentation from subrecipient, including Subrecipient Checklist and Consortium Statement, and submits with proposal for review and approval to the Office of the Vice President, Sponsored Program Services (OVPR SPS).
  2. Monitors the technical progress of a subrecipient’s performance as defined in the subaward.
  3. Ensures that subrecipient has met all deliverables.
  4. Ensures that subrecipient has complied with all applicable public policy requirements and objectives.
  5. Reviews invoices for cost allowability, compliance with federal regulations, prime award and subaward terms and conditions.  In addition, ensures that the amount billed is consistent with technical/progress reports and production of deliverables.
  6. Approves invoices for payment via KFS. This task may not be delegated.
  7. Submits invoices for payment in a timely manner and retain copies for departmental records.
  8. Notifies OVPR SPS when problems arise regarding invoicing or performance.

Department Grant Administrator

  1. Assists PIs in meeting their monitoring responsibilities, as specified above.

OVPR SPS

  1. Initiates Pre-qualification subrecipient reviews; consults with the appropriate University departments as necessary to perform subrecipient risk assessment for first-time subrecipients.
  2. Negotiates and executes subaward agreements between the University and subrecipient organizations, including appropriate language requiring adherence to federal regulations and other sponsor requirements as applicable.
  3. Provides special terms and conditions in the subaward to manage risk.
  4. Issues and collects annual single audit certification letters and Subrecipient Profile Questionnaire for non-A-133 subrecipients.  Issues management decision on subrecipient audit findings.
  5. Documents annual compliance certifications.
  6. Performs a final review of costs charged and facilitates close-out of all commitments.
  7. Assists to resolve financial questions related to invoices.
  8. Ensures that the University’s subrecipient monitoring procedures are compliant with Federal, non-Federal, and other applicable regulations.
  9. Provides training and guidance in interpreting regulations, subaward terms and conditions and executing these guidelines and requirements.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURE/ FORMS

Related procedures and guidance are available on the OVPR SPS website under the heading of Subawards.

POLICY HISTORY

Policy created3/22/2013

Revised:            6/18/2015 (Approved by the Vice President for Research)

Review of University of Connecticut-Related Companies by the Stem Cell Research Oversight (SCRO) Committe, Policy on

Title: Review of University of Connecticut-Related Companies by the Stem Cell Research Oversight (SCRO) Committe, Policy on
Policy Owner: Vice President for Research
Applies to: Other
Campus Applicability:
Effective Date: February 16, 2011
For More Information, Contact Vice President for Research
Contact Information: (860) 486-4164
Official Website: http://research.uconn.edu/

 

 

This policy is intended to define the role of the Stem Cell Research Oversight Committee (SCRO) in providing review and oversight of stem cell research performed by private companies affiliated with the University of Connecticut through its Technology Incubator Program (TIP) and/or the UConn Research & Development Corporation in collaboration with University of Connecticut faculty members. SCRO review shall be restricted to research projects conducted at UConn facilities.

The companies requesting review by SCRO shall be required to comply with SCRO policies for review and oversight and shall agree to follow all policies established by the TIP including:

  • Provisions for compliance with all University, State and Federal rules and regulations including those from Environmental Health and Safety (EHS) and, where appropriate, rules related to animal care, use of human subjects, embryonic and adult stem cells, other biomaterials, etc.
  • The rules for indemnification established by the UConn Research & Development Corporation as stated below:

Indemnification

  1. Indemnity.  _<company name>_ shall and shall cause any Sublicenseeto indemnify, defend, and hold harmless the state of Connecticut, the University of Connecticut, the University of Connecticut Health Center and its/their trustees, directors, officers, faculty, students, employees, and agents and their respective successors, heirs and assigns (the “Indemnitees”), against any liability, damage, loss, or expense (including reasonable attorneys fees and expenses) incurred by or imposed upon any of the Indemnitees in connection with any claims, suits, actions, demands or judgments arising out of any theory of liability (including without limitation actions in the form of tort, warranty, or strict liability and regardless of whether such action has any factual basis) concerning any product, process, or service that is made, used, sold, imported, or performed pursuant to any right or license granted under this Agreement.
  2. Procedures.  The Indemnitees agree to provide _<company name>_ and any Sublicensee with prompt written notice of any claim, suit, action, demand, or judgment for which indemnification is sought under this Agreement.  Any Sublicensee shall agree, at its own expense, to provide attorneys reasonably acceptable to UCONN to defend against any such claim.  The Indemnitees shall cooperate fully with _<company name>_ and any Sublicensee in such defense and will permit _<companyname>_ and any Sublicensee to conduct and control such defense and the disposition of such claim, suit, or action (including all decisions relative to litigation, appeal, and settlement); provided, however, that any Indemnitee shall have the right to retain its own counsel, at its own expense, if representation of such Indemnitee by the counsel retained by _<company name>_ and any Sublicensee would be inappropriate because of actual or potential differences in the interests of such Indemnitee and any other party represented by such counsel. _<company name>_ and any Sublicensee agrees to keep UCONN informed of the progress in the defense and disposition of such claim and to consult with UCONN with regard to any proposed settlement.

Speaker’s Forum and Outdoor Amplification

Title: Speaker’s Forum and Outdoor Amplification
Policy Owner: University Senate
Applies to: Faculty, Staff, Others
Campus Applicability: Storrs
Effective Date: February 11, 2002
For More Information, Contact University Senate Office
Contact Information: (860) 486-2236
Official Website: http://senate.uconn.edu/

 

Amplification on the Student Union Mall may take place between the hours of 12:00 p.m. and 1:00 p.m. on Mondays, Wednesdays, and Fridays, and between the hours of 12:30 p.m. and 1:30 p.m. Tuesdays and Thursdays during the fall and spring semesters and summer and winter sessions.  Amplification on the Student Union mall may also take place when classes, including finals and reading days, are not in session.  Groups or individuals wishing to amplify speech or sound on the Student Union Mall need to obtain the appropriate University approvals by using the process established by the Student Union Activities Office.  Amplification is limited to 90 decibels.

Restrictions of Publication Rights and Foreign Nationals in Sponsored Research Contracts

Title: Restrictions of Publication Rights and Foreign Nationals in Sponsored Research Contracts
Policy Owner: Vice President for Research and Graduate Faculty Council Executive Committee
Applies to: Faculty, Staff, Students, Others
Campus Applicability:
Effective Date:  April 6, 2004
For More Information, Contact Sponsored Program Services
Contact Information:  (860) 486-3619
Official Website: https://ovpr.uconn.edu/services/sps/proposals/

 

 

INTRODUCTION

This policy outlines the conditions under which UConn can accept restrictions on publication rights and foreign nationals in sponsored research contracts.  This policy is necessary because federal export control regulations (including International Traffic in Arms Regulations – ITAR) severely restricts all publication by PIs and carries severe sanctions.  Under these regulations federal agencies can withhold the right to publish, including a thesis.  Accordingly, the policy’s goal is to safeguard graduate students’ progress towards graduation while allowing them to gain valuable experience working on such sponsored research projects.

KEY ELEMENTS OF THE POLICY

A grant with restrictions on foreign nationals and publication rights can be accepted only if the following conditions are met:

1)      The Principal Investigator (P.I.) must show that graduate students will not be employed on the project for more than 6 months.  This determination will be made on a case-by-case basis and is not automatic.  Six months is the maximum appointment to be considered.  Furthermore, in the future similar work should be done by a technician or post-doc.

2)      The student must understand that the work cannot be part of his/her thesis because of the restrictions.  In addition, it is important that the student or post-doc understands that he/she cannot discuss the research with others in the lab and cannot allow anyone (besides the P.I.) access to the research data.   This information will be conveyed to each student and post-doc in a letter provided by the P.I.

3)      The P.I. must outline procedures to guarantee in writing that no other employee in the lab will have access to the data.  The PI must also guarantee that the work and resulting data will not be discussed in group meetings.

4)      The P.I., as well as each graduate student and post-doc, must sign the statements described in Sections 2 and 3 of this Policy.  OSP must get a signed copy of each statement before funds are released.

5)      The P.I. must be informed by OSP that the consequences of federal oversight on contracts with these restrictions can be severe, both for the individual and the institution.  The procedures outlined in this Policy are designed to protect him/her.

6)      The Associate Vice Provost may meet with the affected graduate student to ensure that he/she understands the Policy.

People with Disabilities, Policy Statement:

Title: People with Disabilities, Policy Statement:
Policy Owner: Office of Institutional Equity
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  All Campuses and Programs, except UConn Health
Effective Date: November 15, 2011
For More Information, Contact Office of Institutional Equity
Contact Information: (860) 486-2943
Official Website: http://www.equity.uconn.edu/

The University of Connecticut is committed to achieving equal educational and employment opportunity and full participation for persons with disabilities.  It is the University’s policy that no qualified person be excluded from consideration for employment, participation in any University program or activity, be denied the benefits of any University program or activity, or otherwise be subjected to discrimination with regard to any University program or activity.  This policy derives from the University’s commitment to nondiscrimination for all persons in employment, academic programs, and access to facilities, programs, activities, and services.

A person with a disability must be ensured the same access to programs, opportunities, and activities at the University as all others.  Existing barriers, whether physical, programmatic, or attitudinal must be removed.  Further, there must be ongoing vigilance to ensure that new barriers are not erected.

The University’s efforts to accommodate people with disabilities must be measured against the goal of full participation and integration.  Services and programs to promote these benefits for people with disabilities shall complement and support, but not duplicate, the University’s regular services and programs.

Achieving full participation and integration of people with disabilities requires the cooperative efforts of all of the University’s departments, offices, and personnel.  To this end, the University will continue to strive to achieve excellence in its services and to assure that its services are delivered equitably and efficiently to all of its members.

Anyone with questions regarding this policy is encouraged to consult the Office of Institutional Equity (OIE).  The office is located in Wood Hall, Unit 4175, 241 Glenbrook Road, Storrs, Connecticut 06269-4175, telephone, 860-486-2943.

 

 

 

Providing Information in Alternative Formats, Policy on

Title: Providing Information in Alternative Formats, Policy on
Policy Owner: Office of Institutional Equity
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  All Campuses except UConn Health
Effective Date: July 28, 2015
For More Information, Contact Office of Institutional Equity
Contact Information: (860) 486-2943
Official Website: http://www.equity.uconn.edu/

This policy is intended to address the needs of individuals requiring access to University materials in alternate formats.  The University of Connecticut, including the School of Law, School of Social Work and regional campuses, is committed to ensuring effective communication to all individuals, including people with disabilities. The University engages in an interactive process with each person making a request for accommodations and reviews requests on an individualized, case-by-case basis.  In keeping with these standards, the University requires that:

  • printed materials be made available in alternative formats upon request. Printed materials include, but are not limited to, departmental/program brochures, announcements of events and activities, newsletters, exams, applications, forms, and any other printed information made available to the general public;
  • films and video tapes promoting departmental and program information, or related items acquired by a department or program, be closed captioned;
  • departments and programs that sponsor public speakers, conferences, information sessions, or public performances provide qualified interpreters for people with hearing disabilities and printed materials in alternate formats upon request;
  • departments and programs establish procedures to respond to requests in a timely fashion and promptly notify the Center for Students with Disabilities (CSD) of student accommodation requests and Office of Institutional Equity (OIE) of employee accommodation requests.

Departments and programs that have extensive telephone contact with the public should be accessible to the deaf or hearing impaired through email, texting, instant messaging and/or TDD (telephone devices for the deaf).

The University maintains a variety of assistive technology for converting printed text to audio format, enlarged print, and Braille. Please refer to the CSD website (www.csd.uconn.edu), or call CSD at 486-2020 for the list of available assistive technology.

The needs of individuals with disabilities should be taken into consideration during the design and construction of all websites.  Further, printed information placed on the Internet should be in a format that is readily accessible by all individuals. Departments and programs are encouraged to put departmental information, announcements, newsletters, etc. on their websites in accessible formats.  For additional information on creating an accessible website, please refer to the Universal Web Site Accessibility Policy.

The University uses the services of state agencies for qualified interpreters and contracts with independent interpreters. Assistance with obtaining an interpreter and additional information about interpreting services can be obtained by contacting the University’s Interpreter Coordinator at CSD.  Contact information for CSD can be found below.

Providing alternative formats is a departmental and/or program responsibility. Normal budgetary channels should be accessed in order to fulfill requests.

For additional information or to request materials in an alternate format, please contact:

Sarah Chipman, J.D.
ADA Coordinator
Interim Associate Vice President
Office of Institutional Equity (OIE)
241 Glennbrook Rd., Unit 4175
Storrs, CT 06269
Tel: (860) 486-2943
sarah.chipman@uconn.edu
Website: www.equity.uconn.edu
(employee requests)

 

Donna M. Korbel
Assistant Vice President for Student Affairs
Director
Center for Students with Disabilities (CSD)
233 Glenbrook Rd. Unit 4174
Storrs, CT 06269
Tel:(860) 486-2020
Donna.Korbel@uconn.edu
website: www.csd.uconn.edu
(student requests)

 

* UConn Health has separate policies for its employees, students and community members. Those policies can be found on the UConn Health policies webpage.