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Division of Student Affairs Large, Outdoor, and/or Late Hours Event Policy

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Title: Division of Student Affairs Large, Outdoor, and/or Late Hours Event Policy
Policy Owner: Office of Student Affairs
Applies to: Faculty, Staff, Students, Others
Campus Applicability:
Effective Date: September 20, 2017
For More Information, Contact Division of Student Affairs
Contact Information: (860) 486-2265
Official Website: http://www.studentaffairs.uconn.edu/

 

Objective: The purposes of this Policy are to create a safe environment for event sponsors and the guests attending these activities and to clarify expectations of all entities involved in managing these events including, but not limited to, sponsoring organizations, Student Affairs Staff and University Police.

Jurisdiction: This Policy applies to any organization or individual who wishes to use facilities managed by the Division of Student Affairs for large, outdoor and late hour events. Additional outdoor on-campus venues are included but only when requested by registered student organizations.

Definitions:

  • Event – any program or event sponsored by any registered student organization, University department or non-affiliated group with a completed Facilities Use Agreement. This includes parties, dances, musical performances, concerts, speakers, and similar types of events. This does not typically include organization meetings, trainings, workshops, etc.
  • Facilities – for the purposes of this policy, any building or open area under the management of the University of Connecticut Division of Student Affairs, except as previously noted.
  • Large Event – any program or event where the anticipated attendance will exceed 200
  • Late Hours – any program or event that begins after 9:00 p.m. or ends after 11:00 p.m. Unless otherwise specified, all events must end by 1:45 am.
  • Late Hours Dance Party – any program that meets the definition of a late hours event and includes a DJ or musical performer where the set-up includes a large open area for dancing.
  • Outdoor Event – any program or event held on University property that is outdoors including fields, parking lots, streets, etc.
  • Outdoor Concert – any program that includes acoustic and/or amplified musical performance(s) held on outdoor University property.
  • Outdoor Concert Hours – defined as starting no earlier than 9:00 am and concluding 30 minutes prior to sunset. This is restricted to Saturdays and Sundays or when no classes are in session.
  • Approved Event – any event or program approved by any department within the Division of Student Affairs.
  • Approving Office – the department within the Division of Student Affairs granting approval for the event or program to occur.
  • Student – any graduate or undergraduate student currently enrolled at the University of Connecticut.
  • Student Organization – any student organization at the University of Connecticut that has completed all requirements for recognition developed by the Department of Student Activities.
  • Student Organization Advisor – the University of Connecticut staff or faculty identified as the official advisor on all Department of Student Activities registration materials.
  • University Property – any building or open area under the management of the University of Connecticut.
  • Venue – any location where an event or program takes place.

Standards for an Approved Event

The University of Connecticut recognizes the importance of large events on college campuses. It is essential that such events are planned and implemented with the proper safety and security measures. All University employees, students, guests or other visitors must comply with the following standards.

Guests

  • Photo ID is required for all guests. All guests must present a College/University ID or show proof that they are 18 years of age.  Minor children under the age of 18, must be accompanied by a parent or guardian, but only if the presence of the minors has been approved.
  • Any event including minors must adhere to the University’s Minors on Campus policy. The event will be reviewed for compliance by the Office of Audit, Compliance and Ethics.

Guests Attending Late Hours Events

  • Attendees are limited to current UConn students and their guests.  Each UConn student may bring up to five guests to a program.  The approving office will verify the individual is a current UConn student by checking their UConn ID using a One Card verification device.
  • An entire party must be present to enter a program. Partial groups are not admitted and additional guests cannot enter after the UConn student host has entered.
  • The approving office will record in a database each UConn student and their guest(s). The approving office will also verify that each guest has a photo ID and scan the ID.
  • Guests must follow all University and event policies. The host UConn student is responsible for the conduct of their guests at the event.

Staffing

  • Organization representatives identified on all event or program-related materials (reservation confirmation, catering confirmation, etc.) must be present at the event at all times. Additional organization representatives may be required by the approving office.
  • The Student Organization Advisor may be required to be present at the event at the discretion of the approving office within the Division of Student Affairs.
  • Additional full-time staff from the approving office may be required at the discretion of the department i.e. Student Union may require Student Union staff to be present at the event.
  • Organization representatives will be required to collect all entrance fees from guests (if applicable) and the approving offices will verify that guests have photo identification on their persons prior to entrance if required for admission.

Staffing for Late Hours Dance Parties

  • For registered student organizations, the Advisor MUST be present for the duration of the dance, from the pre-event security meeting to the end of the event.
  • For University departments and non-affiliated clients, supervision of the program will be determined by the approving office.

Security

  • Decisions regarding appropriate security for an event will be determined by reviewing the following circumstances: nature of the event; number of participants; location; type of event; time of the event; admission policy (open or closed); history of previous events; marketing plan for the event; University status of the group; etc. Various levels of security may be required. The security required may include but is not limited to: University Staff; Student Organization Advisors; University Police; Private Event Security; Bag Searches; Wristbands; and/or Re-admittance Policies as defined below. Additional security measures may be required by the approving office

Police – University of Connecticut Police Officers assigned specifically to the event

  • A minimum of two officers are required for a minimum of four hours of service time for Large or Late Hours Programs with a closed admissions policy i.e. attendance is limited to University of Connecticut students, faculty and staff. This requirement may be waived by the approving office based on the information provided about the event.
  • Additional officers may be required based on the size of event, venue, admissions policy, marketing plan, etc. The decision to require additional officers will be made by the approving office and University of Connecticut Police Department.
  • The Event Services Staff of the Student Union will coordinate all requests for Police Officers. The approving office staff will contact the SU Event Services Office at least 3 weeks in advance to arrange for police security.
  • Student organizations are required to pay 40% of University Police fees for indoor events. The approving office will pay the remaining 60% of the University Police fees and may require pre-payment (as a deposit) of student organization costs. Non-student organizations will pay 100% of University Police fees. Police fees for outdoor events will be paid in full by the sponsoring organization.

Private Event Security – a private security agency approved by the University of Connecticut Police Department

  • Private security officers are required for Large or Late Hours Programs with an open admissions policy i.e. attendance is expected to include guests with no official affiliation with the University of Connecticut. This requirement may be waived by the approval office based on the information provided about the event.
  • The number of private security officers will be based on the size of the event and venue location by the approving office in cooperation with the University of Connecticut Police Department.
  • The Event Services Staff of the Student Union must be notified when private security officers are required by the approving office staff and be provided with a copy of the contract between the student organization and the private security agency at least 2 weeks in advance of the event. The SU Event Services Staff will notify the University of Connecticut Police that an approved private security agency is scheduled for an upcoming event.
  • Event sponsors negotiate and sign contracts with approved private security agencies and are required to pay 100% of private security staff fees.

Additional Security Measures

  • Bag Searches – All guests at Large Events or Late Hours programs will be required to open bags, purses, backpacks, pockets, etc. at the request of University of Connecticut Police or Private Security Officers. Individuals failing to comply with the request will be denied entrance.
  • ID Checks – All guests at Large Events or Late Hours programs are required to show photo identification prior to entrance to the event. At any time during the program, guests may be required to show identification at the request of University of Connecticut Police, Private Security Officers or Event staff. Individuals failing to comply with the request will be asked to leave the event.
  • Pat Downs – Private security officers will pat down guests to search for items restricted from venues e.g. weapons, beverage containers, medications, drugs, etc. Guests will select a gender-specific pat down area and searches will be conducted by gender-specific security officers. Private security officers may also use metal-detector “wands” to assist in this security check-in area.
  • Wristbands – Once a guest has completed the entrance process, the Approving Office staff will place a wristband on the guest to indicate compliance with all security requirements. Wristbands are provided free of charge to student organizations. The number of wristbands issued for each event is determined by the Approving Office based on the established room capacity for each venue. All guests (including student organization representatives, speakers, performers, stage crew, etc.) must receive wristbands and are included in the room capacity.
  • Re-admittance Policies – Wristbands are issued once. If a guest leaves an event prior to the end of the program, a new wristband will not be issued. Once an event has reached capacity, no additional entrances will be permitted even if a guest surrenders his or her used wristband.
  • For Late Hours programs extending past 11:00 pm, a cut-off time of 11:30 pm will be established for admission to the program. This includes re-admission. If a guest leaves the program after 11:30 pm, s/he will not be re-admitted even if a wristband is displayed.

All Participants are required to comply with all federal, state and local laws as well as all relevant University policies, including The Student Code.

Event Protocol

Organizations will submit a Student Union Event Services request form found at https://www.studentunion.uconn.edu for reservable space. This is the first step in the process and is used to determine space availability and place a tentative hold on the space. A tentative hold on space does not imply an approved program or event.

Event organizers will schedule an event planning meeting with the Approving Office. The organization and the Approving Office will discuss and determine details of the event. The organization representative present at the planning meeting must be in attendance at the event. Topics will include:

  • Date, time, location, etc.
  • Purpose of the event
  • Admissions Policy, ticket sales, handling money
  • Emergency information
  • Contracts, agreements, permits, etc.
  • Risk Management including security and staffing
  • Logistics (room, A/V, food, rain location, etc.)
  • Estimated budget
  • Planning timeline and checklist

Day of Event Logistics

The organization representative must attend a pre-event meeting on the date of the program no later than thirty minutes prior to the start of the event. This meeting will also be attended by a representation of the approving office responsible for the event’s production and a representative from all security groups required for the event. During this meeting, all policies and procedures will be reviewed as well as expectations for all guests. Posters outlining these polices and expectations will be displayed at all events and will be provided by the approval office.

Post Event Review

The organization representative and the approval Office Representative will schedule a post event meeting to review the program. This should take place within two weeks of the event’s conclusion and will be arranged by the approval office.

Method of Compliance:  The Vice-President of Student Affairs or designee shall review this policy as appropriate and provide guidance on the interpretation of this policy.

Approval Date: January 22, 2009; updated June 2010; updated January 2011; updated September 2017

Confidentiality of Library Patron Records

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Title: Confidentiality of Library Patron Records
Policy Owner: The UConn Library
Applies to: Faculty, Staff, Students, Others
Campus Applicability: All
Effective Date: November 21, 2016
For More Information, Contact The UConn Library
Contact Information: (860) 486-2518
Official Website: http://www.lib.uconn.edu/

REASON FOR THE POLICY

The UConn Library is committed to the protection of all library patrons’ rights to privacy with respect to their use of library resources.

APPLIES TO

This policy applies to all University of Connecticut faculty, students, staff, administration, University affiliates, community borrowers and authorized library users who borrow materials from any of the ten (10) University of Connecticut Libraries (collectively, the “UConn Library”).

POLICY STATEMENT

It is the policy and practice of the University of Connecticut that personally identifiable information collected by any unit of the UConn Libraries relating to an individual library patron’s use of library collections and/or services will be kept confidential.  While such information may be used internally by employees and agents of the UConn Libraries as needed for the operation of the particular library, it will not be disclosed to third parties except with the express written permission of the library patron or pursuant to a lawfully issued court order.

This policy aligns with the principles of the American Library Association Code of Ethics, which endorses the confidentiality of library patron records.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURE

Library patron records are retained in accordance with the state record retention requirements established by the Office of the Public Records Administrator of the Connecticut State Library.

If the University is served with a subpoena, warrant, or court order (including court orders resulting from the surveillance provisions of the USA Patriot Act) compelling disclosure of library patron records, then such document shall be promptly referred to the University’s Office of the General Counsel.

Circulation Policies, University Borrowers

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Title: Circulation Policies, University Borrowers
Policy Owner: University Libraries, Access Services
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  Storrs and the 5 Regional Campuses
Effective Date: December 2, 2003
For More Information, Contact Library Circulation Desk
Contact Information: (860) 486-2518
Official Website: http://www.lib.uconn.edu/

PURPOSE

Describes the terms of library borrowing privileges for University borrowers.

APPLICABILITY

UConn faculty, staff, retirees, graduate and undergraduate students, and visiting scholars

YOUR ID CARD

A University ID or a library-issued Borrower ID is required to borrow books and to place recalls or holds.  Use of the ID indicates your agreement to observe library policies, which are designed to serve all users generously and equitably.  The ID is not transferable.  Please notify Circulation immediately if you lose your ID so we can block use by others.  University IDs and library-issued Borrower IDs may be replaced for a fee.

LOAN PERIODS

Faculty/Graduate Students/Staff/Retirees/Visiting Scholars: 90-day Loan

Undergraduate Students/Affiliates/Community Borrowers: 30-day Loan

RENEWALS

90-day Loans: renewable three times unless requested by another borrower.

30-day Loans: renewable twice unless requested by another borrower.

Renew online (via HOMER) or at the library.

RECALLING A BOOK

Recalling a book that is charged out is a service available only to UConn faculty, students, retirees, staff and affiliates of the University.  It is very important that recalled books be returned promptly.  Borrowers who are temporarily unable to respond to recall notices should make prior arrangements with Circulation.

PLACING A HOLD ON A BOOK

Any borrower may request that a circulating book be held for him or her when it is returned.

NOTICES

Reminder email notices are sent to all University borrowers alerting them that items are coming due and need to be returned or renewed.

SUSPENSION OF BORROWING PRIVILEGES

Privileges are automatically suspended when a borrower:

Has one overdue recalled book

Has reached the charged book limit:

300 books (UConn faculty/graduate students/honors undergraduate students)

150 books (All other UConn undergraduate students/staff/retirees/affiliates)

25 books (All other borrower categories)

Has an expired record

A suspension is lifted automatically when the condition causing it is rectified.

FINE RATES

Long overdue book (28 days or more overdue): $15 late return/billing fee (non refundable)

Overdue recalled book $5.00 a day/item; maximum of $50.

REPLACEMENT CHARGE

Long overdue books are billed at $95 per item plus a $15 nonrefundable late return/billing fee.  The $95 replacement cost is refundable, if the item is returned within one year of the billing date.

PAYMENT OF CHARGES

Bills for library charges are issued by and paid at the University Bursar’s Office (Wilbur Cross Building, Unit 4100, 486-4830).  Payments may be made in person during regular business hours or by mail.  Checks are payable to the University of Connecticut. No payments are accepted at the library.  Library charges for students appear on the next semester’s fee bill.  Charges must be paid in full before registration is permitted and official transcripts can be issued.

ADDRESS

All library circulation notices are distributed via email.  If you use an email address other than your University email address, you need to forward your UConn email to your non-University email address.  You may do this at: http://netid.uconn.edu If you need assistance, please call Circulation at 486-2518.

RETURNING BOOKS

Please return books to the Main Circulation Desk and, in the case of recalled books, directly to the staff person at that Desk.  When the library is closed, books may be left in the depository slots at the North and South entrances.  Return receipts are available upon request.

For more information about Babbidge circulation policy please contact Circulation Services:

Homer Babbidge Library
Access Services/Circulation U-1005C
369 Fairfield Road
University of Connecticut
Storrs, CT 06269-1005

Phone: (860) 486-2518
Fax: (860) 486-5636
Email: askcirc@libstaff.lib.uconn.edu

Review of University of Connecticut-Related Companies by the Stem Cell Research Oversight (SCRO) Committe, Policy on

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Title: Review of University of Connecticut-Related Companies by the Stem Cell Research Oversight (SCRO) Committe, Policy on
Policy Owner: Vice President for Research
Applies to: Other
Campus Applicability:
Effective Date: February 16, 2011
For More Information, Contact Vice President for Research
Contact Information: (860) 486-4164
Official Website: http://research.uconn.edu/

 

 

This policy is intended to define the role of the Stem Cell Research Oversight Committee (SCRO) in providing review and oversight of stem cell research performed by private companies affiliated with the University of Connecticut through its Technology Incubator Program (TIP) and/or the UConn Research & Development Corporation in collaboration with University of Connecticut faculty members. SCRO review shall be restricted to research projects conducted at UConn facilities.

The companies requesting review by SCRO shall be required to comply with SCRO policies for review and oversight and shall agree to follow all policies established by the TIP including:

  • Provisions for compliance with all University, State and Federal rules and regulations including those from Environmental Health and Safety (EHS) and, where appropriate, rules related to animal care, use of human subjects, embryonic and adult stem cells, other biomaterials, etc.
  • The rules for indemnification established by the UConn Research & Development Corporation as stated below:

Indemnification

  1. Indemnity.  _<company name>_ shall and shall cause any Sublicenseeto indemnify, defend, and hold harmless the state of Connecticut, the University of Connecticut, the University of Connecticut Health Center and its/their trustees, directors, officers, faculty, students, employees, and agents and their respective successors, heirs and assigns (the “Indemnitees”), against any liability, damage, loss, or expense (including reasonable attorneys fees and expenses) incurred by or imposed upon any of the Indemnitees in connection with any claims, suits, actions, demands or judgments arising out of any theory of liability (including without limitation actions in the form of tort, warranty, or strict liability and regardless of whether such action has any factual basis) concerning any product, process, or service that is made, used, sold, imported, or performed pursuant to any right or license granted under this Agreement.
  2. Procedures.  The Indemnitees agree to provide _<company name>_ and any Sublicensee with prompt written notice of any claim, suit, action, demand, or judgment for which indemnification is sought under this Agreement.  Any Sublicensee shall agree, at its own expense, to provide attorneys reasonably acceptable to UCONN to defend against any such claim.  The Indemnitees shall cooperate fully with _<company name>_ and any Sublicensee in such defense and will permit _<companyname>_ and any Sublicensee to conduct and control such defense and the disposition of such claim, suit, or action (including all decisions relative to litigation, appeal, and settlement); provided, however, that any Indemnitee shall have the right to retain its own counsel, at its own expense, if representation of such Indemnitee by the counsel retained by _<company name>_ and any Sublicensee would be inappropriate because of actual or potential differences in the interests of such Indemnitee and any other party represented by such counsel. _<company name>_ and any Sublicensee agrees to keep UCONN informed of the progress in the defense and disposition of such claim and to consult with UCONN with regard to any proposed settlement.

Speaker’s Forum and Outdoor Amplification

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Title: Speaker’s Forum and Outdoor Amplification
Policy Owner: University Senate
Applies to: Faculty, Staff, Others
Campus Applicability: Storrs
Effective Date: February 11, 2002
For More Information, Contact University Senate Office
Contact Information: (860) 486-2236
Official Website: http://senate.uconn.edu/

 

Amplification on the Student Union Mall may take place between the hours of 12:00 p.m. and 1:00 p.m. on Mondays, Wednesdays, and Fridays, and between the hours of 12:30 p.m. and 1:30 p.m. Tuesdays and Thursdays during the fall and spring semesters and summer and winter sessions.  Amplification on the Student Union mall may also take place when classes, including finals and reading days, are not in session.  Groups or individuals wishing to amplify speech or sound on the Student Union Mall need to obtain the appropriate University approvals by using the process established by the Student Union Activities Office.  Amplification is limited to 90 decibels.

Restrictions of Publication Rights and Foreign Nationals in Sponsored Research Contracts

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Title: Restrictions of Publication Rights and Foreign Nationals in Sponsored Research Contracts
Policy Owner: Vice President for Research and Graduate Faculty Council Executive Committee
Applies to: Faculty, Staff, Students, Others
Campus Applicability:
Effective Date:  April 6, 2004
For More Information, Contact Sponsored Program Services
Contact Information:  (860) 486-3619
Official Website: https://ovpr.uconn.edu/services/sps/proposals/

 

 

INTRODUCTION

This policy outlines the conditions under which UConn can accept restrictions on publication rights and foreign nationals in sponsored research contracts.  This policy is necessary because federal export control regulations (including International Traffic in Arms Regulations – ITAR) severely restricts all publication by PIs and carries severe sanctions.  Under these regulations federal agencies can withhold the right to publish, including a thesis.  Accordingly, the policy’s goal is to safeguard graduate students’ progress towards graduation while allowing them to gain valuable experience working on such sponsored research projects.

KEY ELEMENTS OF THE POLICY

A grant with restrictions on foreign nationals and publication rights can be accepted only if the following conditions are met:

1)      The Principal Investigator (P.I.) must show that graduate students will not be employed on the project for more than 6 months.  This determination will be made on a case-by-case basis and is not automatic.  Six months is the maximum appointment to be considered.  Furthermore, in the future similar work should be done by a technician or post-doc.

2)      The student must understand that the work cannot be part of his/her thesis because of the restrictions.  In addition, it is important that the student or post-doc understands that he/she cannot discuss the research with others in the lab and cannot allow anyone (besides the P.I.) access to the research data.   This information will be conveyed to each student and post-doc in a letter provided by the P.I.

3)      The P.I. must outline procedures to guarantee in writing that no other employee in the lab will have access to the data.  The PI must also guarantee that the work and resulting data will not be discussed in group meetings.

4)      The P.I., as well as each graduate student and post-doc, must sign the statements described in Sections 2 and 3 of this Policy.  OSP must get a signed copy of each statement before funds are released.

5)      The P.I. must be informed by OSP that the consequences of federal oversight on contracts with these restrictions can be severe, both for the individual and the institution.  The procedures outlined in this Policy are designed to protect him/her.

6)      The Associate Vice Provost may meet with the affected graduate student to ensure that he/she understands the Policy.

People with Disabilities, Policy Statement:

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Title: People with Disabilities, Policy Statement:
Policy Owner: Office of Institutional Equity
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  All Campuses and Programs, except UConn Health
Effective Date: November 15, 2011
For More Information, Contact Office of Institutional Equity
Contact Information: (860) 486-2943
Official Website: http://www.equity.uconn.edu/

The University of Connecticut is committed to achieving equal educational and employment opportunity and full participation for persons with disabilities.  It is the University’s policy that no qualified person be excluded from consideration for employment, participation in any University program or activity, be denied the benefits of any University program or activity, or otherwise be subjected to discrimination with regard to any University program or activity.  This policy derives from the University’s commitment to nondiscrimination for all persons in employment, academic programs, and access to facilities, programs, activities, and services.

A person with a disability must be ensured the same access to programs, opportunities, and activities at the University as all others.  Existing barriers, whether physical, programmatic, or attitudinal must be removed.  Further, there must be ongoing vigilance to ensure that new barriers are not erected.

The University’s efforts to accommodate people with disabilities must be measured against the goal of full participation and integration.  Services and programs to promote these benefits for people with disabilities shall complement and support, but not duplicate, the University’s regular services and programs.

Achieving full participation and integration of people with disabilities requires the cooperative efforts of all of the University’s departments, offices, and personnel.  To this end, the University will continue to strive to achieve excellence in its services and to assure that its services are delivered equitably and efficiently to all of its members.

Anyone with questions regarding this policy is encouraged to consult the Office of Institutional Equity (OIE).  The office is located in Wood Hall, Unit 4175, 241 Glenbrook Road, Storrs, Connecticut 06269-4175, telephone, 860-486-2943.

 

 

 

Providing Information in Alternative Formats, Policy on

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Title: Providing Information in Alternative Formats, Policy on
Policy Owner: Office of Institutional Equity
Applies to: Faculty, Staff, Students, Others
Campus Applicability:  All Campuses except UConn Health
Effective Date: July 28, 2015
For More Information, Contact Office of Institutional Equity
Contact Information: (860) 486-2943
Official Website: http://www.equity.uconn.edu/

This policy is intended to address the needs of individuals requiring access to University materials in alternate formats.  The University of Connecticut, including the School of Law, School of Social Work and regional campuses, is committed to ensuring effective communication to all individuals, including people with disabilities. The University engages in an interactive process with each person making a request for accommodations and reviews requests on an individualized, case-by-case basis.  In keeping with these standards, the University requires that:

  • printed materials be made available in alternative formats upon request. Printed materials include, but are not limited to, departmental/program brochures, announcements of events and activities, newsletters, exams, applications, forms, and any other printed information made available to the general public;
  • films and video tapes promoting departmental and program information, or related items acquired by a department or program, be closed captioned;
  • departments and programs that sponsor public speakers, conferences, information sessions, or public performances provide qualified interpreters for people with hearing disabilities and printed materials in alternate formats upon request;
  • departments and programs establish procedures to respond to requests in a timely fashion and promptly notify the Center for Students with Disabilities (CSD) of student accommodation requests and Office of Institutional Equity (OIE) of employee accommodation requests.

Departments and programs that have extensive telephone contact with the public should be accessible to the deaf or hearing impaired through email, texting, instant messaging and/or TDD (telephone devices for the deaf).

The University maintains a variety of assistive technology for converting printed text to audio format, enlarged print, and Braille. Please refer to the CSD website (www.csd.uconn.edu), or call CSD at 486-2020 for the list of available assistive technology.

The needs of individuals with disabilities should be taken into consideration during the design and construction of all websites.  Further, printed information placed on the Internet should be in a format that is readily accessible by all individuals. Departments and programs are encouraged to put departmental information, announcements, newsletters, etc. on their websites in accessible formats.  For additional information on creating an accessible website, please refer to the Universal Web Site Accessibility Policy.

The University uses the services of state agencies for qualified interpreters and contracts with independent interpreters. Assistance with obtaining an interpreter and additional information about interpreting services can be obtained by contacting the University’s Interpreter Coordinator at CSD.  Contact information for CSD can be found below.

Providing alternative formats is a departmental and/or program responsibility. Normal budgetary channels should be accessed in order to fulfill requests.

For additional information or to request materials in an alternate format, please contact:

Letissa Reid
ADA Coordinator
Associate Vice President
Office of Institutional Equity (OIE)
241 Glenbrook Rd., Unit 4175
Storrs, CT 06269
Tel: (860) 486-2943
letissa.reid@uconn.edu
Website: www.equity.uconn.edu
(employee requests)

 

Christine Wenzel
Interim Executive Director
Center for Students with Disabilities (CSD)
233 Glenbrook Rd. Unit 4174
Storrs, CT 06269
Tel:(860) 486-2020
christine.wenzel@uconn.edu
website: www.csd.uconn.edu
(student requests)

 

* UConn Health has separate policies for its employees, students and community members. Those policies can be found on the UConn Health policies webpage.

Non-Retaliation Policy

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Title: Non-Retaliation Policy
Policy Owner: Office of the President
Applies to: Faculty, Staff, Students, Contractors and Affiliated Persons
Campus Applicability: All Campuses, including UConn Health
Effective Date: October 22, 2012
For More Information, Contact Office of University Compliance
Contact Information: (860) 486-2530
Official Website: http://president.uconn.edu/

PURPOSE

To define how the University provides for the protection of any person or group within its community from retaliation who, in good faith, participates in investigations or reports alleged violations of policies, laws, rules or regulations applicable to the University of Connecticut.

POLICY STATEMENT

The University encourages individuals to bring forward information and/or complaints about violations of state or federal law, University policy, rules, or regulations.  Retaliation against any individual who, in good faith, reports and/or participates in the investigation of alleged violations, or who assists others in making such a report, is strictly forbidden.  This policy does not protect an individual who knowingly files a report or provides information as part of an investigation that is false or is filed in bad faith. The University will take appropriate action, up to and including dismissal, against any employee, student, or affiliated person who violates this policy.

DEFINITIONS

Retaliation: Any adverse action taken, or threatened against an individual because they have, in good faith, reported an allegation concerning the violation of state or federal law, University policy, rule, or regulation, or because they have participated in any manner with an investigation of such an allegation, or in an effort to deter an individual from doing so.

Examples of actions that may constitute retaliation include, but are not limited to:

  • unsubstantiated adverse performance evaluations or disciplinary action;
  • adverse decisions relating to the terms or conditions of employment or education;
  • interference with or denial of promotion or advancement opportunities (whether employment-related or academic);
  • reduction in a student’s grade;
  • interference with or denial of participation in University programs or activities;
  • unfounded negative job references or interfering with one’s job search;
  • denial or removal of co-authorship on a publication;
  • repeated intimidation or humiliation, derogatory or insulting remarks, or social isolation which may occur indirectly or directly from co-workers and/or a supervisor;
  • physical threats and/or destruction of personal or state property

Any action taken or threatened that would dissuade a reasonable person from engaging in activities protected by this policy may also be considered retaliatory.

Good Faith Report: A report made with an honest and reasonable belief that a university-related violation of law or policy may have occurred.

Bad Faith Report: A report made that is knowingly false and/or made with malicious intent.

Protected Activities: Good faith reporting, whether internally or externally, or inquiring about suspected wrongful or unlawful activity; assisting others in making such a report; and/or participating in an investigation or proceeding related to suspected wrongful or unlawful activity.

 

REPORTING PROCESS

If an individual believes that they have been subjected to retaliation, they should either contact the office to which the initial complaint was filed or any of the following University offices:

Storrs & Regional Campuses UConn Health
The Office of University Compliance
28 Professional Park, Unit 5084
Storrs, CT  06269-5084
Telephone: (860) 486-2530
Reportline: 1-888-685-2637Website: https://compliance.uconn.edu		 The Office of University Compliance
Administrative Services Building
263 Farmington Avenue
Farmington, CT 06030-5329
Telephone: (860) 679-1969
Reportline: 1-888-685-2637Website: https://compliance.uconn.edu
The Office of Institutional Equity (OIE)
241 Glenbrook Road
Wood Hall, Unit 4175
Storrs, CT  06269-4175
Telephone: (860) 486-2943
Email: equity@uconn.edu
OIE’s Discrimination Complaint Procedures:
https://equity.uconn.edu/policiesprocedures/		 The Office of Institutional Equity (OIE)
Munson Building
263 Farmington Avenue
Farmington, CT 06030-5130
Telephone: (860) 679-3563
Fax: (860) 679-3805
Email: equity@uconn.edu
OIE’s Discrimination Complaint Procedures: https://equity.uconn.edu/policiesprocedures/
Office of Faculty & Staff Labor Relations
9 Walters Avenue, Unit 5075
Storrs, CT  06269-5075
Telephone: (860) 486-5684
Website: https://lr.uconn.edu/ 		 Employee/Labor Relations
Munson Building
263 Farmington Avenue
Farmington, CT 06030 – 4035
Telephone: 860-679-8067
Website: https://health.uconn.edu/human-resources/services/employee-labor-relations/
University of Connecticut Police Department
126 North Eagleville Road, Unit 3070
Storrs, CT  06269-3070
Telephone: (860) 486-4800
Website: https://publicsafety.uconn.edu/police/		 University of Connecticut Police Department
263 Farmington Avenue
Farmington, CT 06030 – 3925
Telephone:  860-486-4800
Website: https://publicsafety.uconn.edu/police

Any individual who is covered by a collective bargaining contract are also encouraged to contact their union:

Union Contact Information
The American Association of University Professors (AAUP), University of Connecticut Chapter Telephone: (860) 487-0450

Website: http://www.uconnaaup.org/contact/
The University of Connecticut Professional Employees Association (UCPEA) Telephone: (860) 487-0850

Website: http://ucpea.ct.aft.org/
Maintenance and Service Unit,
Connecticut Employees Union Independent (CEUI)		 Telephone: (860) 344-0311

Website: http://ceui.org/
Administrative Clerical Unit – American Federation of State, County and Municipal Employees (AFSCME) Telephone: (860) 224-4000

Website: https://www.afscme.org/
Connecticut Police and Fire Union Telephone: (860) 953-2626

Website: https://cpfu.org/
Social and Human Services Unit – American Federation of State, County and Municipal Employees (AFSCME) Telephone: (860) 224-4000

Website: https://www.afscme.org/
Administrative and Residual Employees Union (A&R) Telephone: (860) 953-1316
Website: http://andr.ct.aft.org/
New England Health Care Employees Union – District 1199 Telephone: (860) 549-1199

Website: http://www.seiu1199ne.org/
University Health Professionals (UHP) Telephone: (860) 676-8444

Website: http://uhp3837.ct.aft.org/

Nothing in this policy shall be deemed to diminish the rights, privileges or remedies of a University (State) employee under other federal or state law or under any collective bargaining agreement or employment contract.

 

ADDITIONAL RESOURCES

In addition to the resources above, the following offices may be helpful to University employees and students who believe they are experiencing retaliation.

Employee Assistant Program

Website: https://hr.uconn.edu/employee-assistance-program/

University Ombuds

Website: https://ombuds.uconn.edu/

Office of the Dean of Students

Website: https://dos.uconn.edu/

UConn Cultural Centers

Website: https://diversity.uconn.edu/cultural-centers/

Office for Diversity and Inclusion:

Website: https://diversity.uconn.edu/

 

POLICY HISTORY

Policy created:  09/22/2009

Revisions:

10/22/2012 (Non-substantive revisions)

05/03/2021 (Approved by President’s Cabinet)

Financial Aid Code of Conduct

Posted on by
Title: Financial Aid Code of Conduct
Policy Owner: Board of Trustees
Applies to: Faculty, Staff, Others
Campus Applicability: All Campuses
Effective Date: January 22, 2008
For More Information, Contact Director, Financial Aid Office
Contact Information: (860) 486-2470
Official Website: http://financialaid.uconn.edu/

 

  1. Definitions
    1. “Lending Institution” or “Lender” shall mean (i) any entity that itself, or through an affiliate, engages in the business of making loans to students, parents or others for purposes of financing higher education expenses or that securitizes such loans, or (ii) any entity, or association of entities, that guarantees education loans. “Lending institution” or “Lender” shall not include the University or the state or federal government.
    2. “University” shall mean the university, college, professional trade school or other entity providing post-secondary education that adopts this Code of Conduct.
    3. “Opportunity Loans” shall mean loans to international students or other students who, because they have poor or no credit history, do not have access to student loans on reasonable terms.
    4. “Compensation” shall mean anything of value including, but not limited to, money, credits, loans, discounts, payments, fees, forgiveness of principal or interest, reimbursement of expenses, charitable contributions, stock options, consulting fees, educational grants, vacations, prizes, gifts or other items of value, whether given directly or indirectly.
    5. “Trade Association” shall mean any higher education, financial aid, lending or banking trade, industry or professional association that receives Compensation within the preceding 12-month period from any Lending Institution or Lender.  The Connecticut Conference of Independent Colleges shall not be deemed to be a “trade association” solely by virtue of its contract to administer the Connecticut Higher Supplemental Loan Authority (“CHESLA”).
    6. “Outside Director” shall mean a member of a Lender’s Board of Directors or Board of Trustees who receives Compensation from such Lender in connection with his or her service on the Board of Directors or Board of Trustees and who receives no other compensation from the Lender as an officer, employee, or agent of the Lender or otherwise.
    7. “Agent” shall mean a person acting as a representative of and at the direction of or under the control of a University where such person’s responsibilities with respect to the University relate primarily to the University’s activities involving financial aid or the business of higher education loans.
  2. Code of Conduct
    1. Prohibition of Certain Compensation to University Employees
      1. No University trustee, director, officer, or Agent, or any employee who is employed in the financial aid office of the University or who otherwise has responsibilities with respect to higher educational loans or other financial aid at his or her University, and no spouse or dependent children of any such persons (“Family Member”), shall accept any Compensation of more than nominal value (not to exceed the gift  limits established in the State Code of Ethics), directly or indirectly, during any 12-month period from or on behalf of a Lending Institution or Trade Association, except that this provision shall not be construed to prohibit any officer, trustee, director, Agent or employee of the University, or any of their Family Members, from receiving Compensation for the conduct of non-University business with any Lending Institution or Trade Association or from accepting Compensation that is offered to the general public, if such Compensation is permitted pursuant to the State Code of Ethics.
      2. Notwithstanding the prohibitions in subsection II.A.1 or any other provision of this Code of Conduct: (a) The University may hold membership in any nonprofit professional association; (b) A University trustee, director, officer, or employee who does not have responsibilities with respect to higher educational loans or financial aid, may serve as an Outside Director of a Lending Institution or Trade Association and receive Compensation at the Lending Institution’s or Trade Association’s established compensation rates for Outside Directors, provided that any University trustee, director, officer or employee serving on the board of the Lending Institution or Trade Association is precluded from participating in such board’s discussions or decisions that might affect the interests of the University, and provided further that such University trustee, director, officer or employee complies with the University’s conflict of interest policy, and receives annual written notice of the requirements of both this Code of Conduct and the University’s conflict of interest policy.  Further, notwithstanding the prohibitions in subsection II.A.1, a trustee, director, officer or employee of a Lending Institution or Trade Association who does not have responsibilities with respect to higher education loans or financial aid shall not be prevented from serving on the Board of Directors of a University solely by virtue of his or her position with the Lending Institution or Trade Association, provided that any such person serving on the board of the University is precluded from participating in such board’s discussions or decisions that might affect the interests of such Lender or Trade Association or that relate to financial aid or higher education loans.
      3. Nothing in this Code of Conduct shall be construed to conflict with the requirements of Connecticut General Statutes ?10a-201 et seq., including without limitation ?10a-203(a), and ?10a-221 et seq.
      4. The prohibitions set forth in this subsection II.A shall include, but not be limited to, a ban on any payment or reimbursement by a Lending Institution or Trade Association to a University employee or Family Member for lodging, meals, or travel to conferences or training seminars unless such payment or reimbursement is related solely to non-University business  University employees whose duties relate to financial aid may accept food or refreshments of nominal value provided or paid for by a Lender or Trade Association at a meeting, conference or seminar related to their professional development or training, as permitted pursuant to the State Code of Ethics.  University employees are not precluded from attending any educational or training program related to financial aid or higher education loans where no registration fee is charged to any attendee because of a Lender’s or Trade Association’s sponsorship or support of the program, and provided that the registration fee is limited to covering the costs associated solely with the education or training component of the program, if permitted pursuant to the State Code of Ethics.
    2. Limitations on University Employees Participating on Lender Advisory Boards No University officer, trustee, director, Agent or employee, or any of their Family Members, shall serve on an advisory board for a Lender.  Lenders can obtain advice and opinions of financial aid officials on financial aid products and services through Trade Associations, industry surveys or other mechanisms that do not require service on Lender advisory boards and provided such person receives no Compensation for such service.  This provision shall not apply to participation on advisory boards that are unrelated in any way to financial aid or higher education loans.
    3. Prohibition of Certain Compensation to the University
      1. Neither the University, nor any alumni association, booster club, foundation, athletic organization, social organization, academic organization, professional organization or other organization affiliated with the University (“Affiliated Organizations”), may accept any Compensation from any Lending Institution or Trade Association in exchange for any advantage or consideration provided to the Lending Institution or Trade Association related to the Lending Institution’s or Trade Association’s financial aid or education loan activity.  This prohibition shall include, but not be limited to (i) revenue sharing by a Lending Institution or Trade Association with the University or Affiliated Organizations, (ii) the receipt by the University or Affiliated Organizations from any Lending Institution or Trade Association of any equipment or supplies, including without limitation, computer hardware and software, for which the University pays below-market prices, and (iii) printing costs or services, provided that a University or Affiliated Organizations shall not be prohibited from accepting a Lender’s or Trade Association’s own standard printed brochures or informational material that does not contain the University’s logo or otherwise identify the University.
      2. Notwithstanding anything else in this subsection II.C., the University may accept assistance comparable to the kinds of assistance provided by the Secretary of the U.S. Department of Education to schools under or in furtherance of the Federal Direct Loan Program.
      3. Nothing in this subsection shall prohibit a University from accepting endowment gifts, capital contributions, scholarship funding, or other financial support from a Lender or Trade Association, so long as the University gives no competitive advantage or preferential  treatment to the Lender or Trade Association related to its education loan activity in exchange for such support.
    4. Preferred Lender Lists
      In the event that the University promulgates a list of preferred or recommended lenders or similar ranking or designation (“Preferred Lender List”), then:

      1. Every brochure, web page or other document that sets forth a Preferred Lender List must clearly disclose, textually or by clearly designated hyperlink,  the process by which the University selected Lenders for said Preferred Lender List, including but not limited to the criteria used in compiling said list and the relative importance of those criteria; and
      2. Every brochure, web page or other document that sets forth a Preferred Lender List or identifies any Lender as being on said Preferred Lender List shall state in the same font and same manner as the predominant text on the document that students and their parents have the right and ability to select the education loan provider of their choice, are not required to use any of the Lenders on said Preferred Lender List, and will suffer no penalty from the University for choosing a Lender that is not on said Preferred Lender List;
      3. The University’s selection of Preferred Lenders and the University’s decision as to where or how prominently on the list the Lending Institution’s name appears shall be based solely on the best interests of student and parent borrowers, utilizing stated criteria that are limited to benefits provided to borrowers (such as competitive interest rates and repayment terms, quality of loan servicing, and whether loans will be sold) and the ability to work efficiently and effectively with the University to process loans, without regard to the pecuniary interest of the University or to any benefits provided by Lending Institutions to the University or any of the University’s officers, trustees, directors, Agents or employees or their Family Members.  The University’s selection of any Preferred Lender shall be limited to the types of loans for which that Lender has been selected, based on the benefits to the borrower for those types of loans, and the University’s Preferred Lender list shall indicate the types of loans for which each Lender has been selected as a Preferred Lender.  Nothing in this provision is intended to restrict the University’s ability to exercise its discretion in making its own, final judgment about which lenders best meet the University’s criteria and the needs of its student and parent borrowers.
      4. The University shall review its Preferred Lender List at least annually;
      5. The University shall require that all Preferred Lenders commit, in writing to disclose to the borrower, at the time a loan is issued: (a) whether the loan may be sold to another Lender; (b) that the loan terms and benefits will not change if the loan is sold to another Lender;   and (c) that the loan benefits may change if the borrower chooses to consolidate his or her loans; and
      6. The University shall ensure that any Preferred Lender list that it publishes to students contain no less than three (3) Lending Institutions.
    5. Prohibition of Lending Institutions’ Staffing of University Financial Aid Offices
      1. No employee or other agent of a Lending Institution may staff the University financial aid offices at any time.  The University shall ensure that no employee or other representative of a Lending Institution is ever identified to students or prospective students of the University or their parents as an employee or agent of the University.  The foregoing prohibitions notwithstanding, if the University believes that it would benefit students, the University may allow representatives of Lenders to conduct informational sessions, such as exit interviews and presentations on loan payment and loan consolidation options, so long as: (a) student attendance is voluntary; (b) a University representative explains that other Lenders may provide similar services;  (c) the affiliation of the Lender representative is disclosed at the start of the presentation; (d)  the Lender representative does not promote the products or services of any Lender, and (e) the University takes reasonable steps to ensure compliance with the requirements of this paragraph.
      2. In the event that the University permits a Lender to conduct information sessions or exit interviews as set forth in subsection E.1. above, the University must retain control of any interview or presentation offered by Lenders.  Control may be evidenced by: (a) a University employee attending such interview or presentation; (b) the University recording or videotaping the interview or presentation; or (c) with respect to an exit interview conducted electronically via the internet, the University creating or approving in advance the content of such electronic exit interview.
    6. Proper Execution of Master Promissory Notes The University shall not link or otherwise direct potential borrowers to any electronic Master Promissory Note or other loan agreement unless the Master Promissory Note or agreement allows borrowers to enter the Lender code or name for any Lender offering the relevant loan or the University’s link to the electronic Master Promissory Note or agreement informs borrowers of alternative means of entering into a Master Promissory Note or agreement with any Lender of the borrower’s choice.  Any information the University provides to borrowers about completing a Master Promissory Note or agreement with a Preferred Lender must provide the information required in subsections II.D.1 and II.D.2 above.
    7. Requirements for Opportunity Loans The University may enter into arrangements with Lenders to provide Opportunity Loans to students whose credit rating would otherwise preclude them from obtaining loans with reasonable rates and terms.  The University may enter into such arrangements with a Preferred Lender after the University has selected Preferred Lenders in accordance with the provisions of Section II.D above, or it may use a separate process for selecting Lenders to provide Opportunity Loans, so long as that process also complies with the provisions of Section II.D. above.  The University shall not request, accept, solicit or consider a Lending Institution’s offer to provide any Opportunity Loans in exchange for the University providing concessions, benefits or promises to the Lender.
    8. Revolving Door Prohibition
      1. In the event a University hires an employee who will be employed in the financial aid office of the University or who otherwise will have responsibilities with respect to higher educational loans or other financial aid and such employee was employed by a Lender during the 12 month period prior to the date of hire by the University, such employee shall be prohibited from having any dealings or interactions with such Lender on behalf of the University for a period of 12 months from the date such employee’s employment with the Lender was terminated.
      2. In the event a Lender hires an employee who was employed by the University during the 12-month period prior to the date of such employee’s hire by the Lender, the University shall be prohibited from having any dealings or interactions with such employee for a period of 12 months from the date such employee’s employment with the University was terminated.

Policy History

Approved by the Board of Trustees on January 22, 2008
Reviewed September 21, 2018