Office of the Executive VP for Administration & CFO

Availability and Use of Opioid Antagonists, Policy on

Posted on December 12, 2019April 1, 2024 by Quiles, Anida

Title:	Availability and Use of Opioid Antagonists, Policy on
Policy Owner:	Division of University Safety
Applies to:	All Faculty, Staff, and Students
Campus Applicability:	All campuses, including UConn Health
Approval Date:	July 11, 2023
Effective Date:	July 11, 2023
For More Information, Contact	Division of University Safety
Contact Information:	UConn Fire Department 860-486-4925
Official Website:	https://universitysafety.uconn.edu/

PURPOSE

To ensure compliance with Connecticut state law which requires all institutions of higher education in the state of Connecticut to develop and implement a policy concerning the availability and use of opioid antagonists by students and employees of the institution.

APPLIES TO

All faculty, staff, and students at the University of Connecticut and all regional campuses, including UConn Health (“UConn”).

DEFINITIONS

Opioid Antagonist: As used in this policy, and consistent with state law, “opioid antagonist” means naloxone hydrochloride or any other similarly acting and equally safe drug approved by the federal Food and Drug Administration for the treatment of drug overdose.

POLICY STATEMENT

UConn is committed to maintaining a safe and substance-free environment on all its campuses. All uniformed police and fire personnel on UConn’s campuses carry and are trained to administer opioid antagonists. In addition, clinical staff in Student Health and Wellness-Medical Services, located on the Storrs campus, store, and are trained to administer opioid antagonists. Opioid antagonists are available and accessible to students and employees on all of UConn’s campuses as noted below. When an opioid antagonist is administered on any of UConn’s campuses, notification to law enforcement or a local emergency medical provider must be made by a UConn representative. Such notification is satisfied if the opioid antagonist is administered by police, fire, or other medical personnel. In all other cases, notification should be made by calling 911 prior to, during or as soon as practical after each use. It is recommended that any individual administered an opioid antagonist be transported to an emergency department for further evaluation.

The Chief of the UConn Fire Department, or the designee(s), has been designated to oversee the purchase, storage, and distribution of opioid antagonists on each of UConn’s campuses and in observance with these procedures. The supply of opioid antagonists is maintained in accordance with manufacturer’s guidelines. Faculty, staff, and students may access opioid antagonists by calling 911.

To ensure that the UConn community is aware of the availability and location of opioid antagonists on campus, this policy shall be sent via the University’s Daily Digest and UConn Health Lifeline to all faculty, staff and students prior to the start of each academic semester, and posted on the websites of the Division of University Safety, Department of Human Resources and Student Health and Wellness.

PROTECTION FROM LIABILITY AND PROSECUTION

State law provides substantial protections from civil and criminal liability for individuals acting in good faith to assist persons experiencing an opioid-related drug overdose. Individuals “may, if acting with reasonable care, administer an opioid antagonist to such other person. [Such] person . . . shall not be liable for damages in a civil action or subject to criminal prosecution with respect to the administration of such opioid antagonist.” See Connecticut General Statutes § 17a-714a.

In addition, state law prohibits the prosecution of any person who seeks or receives medical assistance in “good faith” when sought for someone else based on a reasonable belief that the person needs medical attention; when a person seeks medical attention based on a reasonable belief that he or she is experiencing an overdose, and when another person reasonably believes that he or she needs medical attention. “Good faith” does not include seeking medical assistance while law enforcement officers are executing an arrest or search warrant or conducting a lawful search. See Connecticut General Statutes 21a-279, 21a-267.

PROCEDURES

1. ADMINISTRATION OF AN OPIATE ANTAGONIST

University of Connecticut uniformed firefighters and police officers, and staff at Student Health and Wellness (Shaw) will administer an opiate antagonist per the current Connecticut Statewide EMS Protocols approved and disseminated by the Connecticut Department of Public Health (CT DPH).

2. LICENSING AND CERTIFICATION

A. All uniformed firefighters and police officers are licensed or certified at the Paramedic, Emergency Medical Technician, or Emergency Medical Responder levels, and are trained in the use intranasal administration of an opiate antagonist. Firefighter/Paramedics are additionally trained in the use of intravenous and intermuscular administration of an opiate antagonist.

B. All staff at ShaW Medical Services are trained in the use of intranasal administration of an opiate antagonist.

C. Re-training and recertification are required per CT DPH guidelines.

3. ISSUANCE OF OPIATE ANTAGONIST

A. All uniformed firefighters and police officers are issued opiate antagonists that are carried while on duty.

B. Opiate antagonists are stored in designated areas at SHaW

C. The Fire Chief, or designee(s), will track and disseminate opiate antagonist to all fire and police department personnel and the SHaW Pharmacy, as a designee, will track and disseminate opiate antagonists to the designated SHaW locations for appropriate use.

D. Additional opiate antagonist is available through the University of Connecticut Fire Department (UCFD) for personnel.

4. STORAGE

A. All uniformed Firefighters and police officers shall always be required to maintain opiate antagonist on their person or in EMS kits.

1. In accordance with manufacturer’s instruction, the opiate antagonist (e.g., intranasal or injectable naloxone) must be kept out of direct light and stored at room temperature (between 59 and 86-degrees Fahrenheit).
2. Opiate antagonist should not be left in a vehicle for extended periods and should not be subjected to extreme temperatures, since it will freeze, and it may affect the effectiveness of the medication.
3. In addition to opiate antagonist being stored at UCFD, additional opiate antagonist will be stored in designated locations at the University of Connecticut Student Health and Wellness.

5. REPLACEMENT

A. Replacement opiate antagonist shall be stored at the UCFD and disseminated by the Fire Chief or the designee, and replaced as needed.

1. In the event that an opiate antagonist is expired or used, the firefighter or police officer shall notify their appropriate supervisor for immediate replacement.
2. Additional replacement opiate antagonist can be obtained from the UCFD.
3. The purchase of all opiate antagonist will be through the UCFD.

B. Opiate antagonist that are lost, damaged, or exposed to extreme temperatures, shall be reported to the appropriate supervisor.

RELATED INFORMATION

Department of Human Resources: https://hr.uconn.edu/opioid-epidemic/

POLICY HISTORY

Policy created: 12/11/2019 Approved by Senior Leadership

Revisions: 7/11/23 Approved by the President and Senior Policy Council

Leave Benefits for Managerial and Confidential Exempt Employees

Posted on July 23, 2019February 17, 2026 by

Title:	Leave Benefits for Managerial and Confidential Employees
Policy Owner:	Human Resources
Applies to:	Management and Confidential Staff
Campus Applicability:	All Campuses (Storrs, Regionals, Law), excluding UConn Health
Approval Date	May 10, 2024
Effective Date	July 1, 2024
For More Information Contact	Human Resources
Contact Information:	(860) 486-3034
Official Website	https://www.hr.uconn.edu/

PURPOSE

To establish leave benefits for managerial and confidential exempt employees of the University.

APPLIES TO

This policy applies to managerial and confidential exempt employees, including non-represented faculty with an academic title. Non-represented faculty at the School of Law follow the By-Laws of the University of Connecticut and the Faculty Medical Leave Guidelines and are therefore excluded from all leave and compensatory time provisions of this policy.

POLICY STATEMENT

Vacation, personal, and sick time granted and accrued are prorated based on percentage employed.

Vacation

Each full-time employee shall accrue twenty-two (22) days of paid vacation leave in each calendar year. Vacation is accrued monthly during the time of an appointment. It is expected that vacation will be taken within the year in which it is accrued. It is recognized that circumstances may arise that limit an employee’s ability to use all vacation time in any given year. Employees may carry over vacation days from year-to-year to a maximum of one hundred twenty (120) days, consistent with the State of Connecticut’s vacation accrual cap.

Upon leaving state service or transferring to a position that does not have a vacation leave benefit, an employee shall be paid for their accrued vacation time up to a maximum of sixty (60) days.

Employees are not eligible for vacation accruals when more than 5 days (40 hours) are unpaid leave in a month.

Holidays

Employees receive thirteen (13) paid state holidays. Holidays, which do not conflict with operational needs, as appropriate, may be taken as a day off with pay. Employees required to work on a holiday earn compensatory time for all hours worked. Holiday compensatory time is earned and recorded on an employee’s time and attendance record.

Upon leaving state service or transferring to a position that does not have a compensatory time benefit, an employee shall be paid for their unexpired compensatory holiday time.

Holiday compensatory time must be used by the end of the calendar year following the year in which it was earned. For example, an employee who earns holiday compensatory time for working on a holiday in Year 1 must use that holiday compensatory time before the close of Year 2, the next calendar year.

Personal

Each full-time employee shall be awarded personal leave of three (3) days at the beginning of each fiscal year, July 1. Personal leave is not accrued and must be used in the fiscal year in which it was granted. Personal leave time not used within the fiscal year will be forfeited.

Sick[1]

Employees are granted sick leave of fifteen (15) workdays at the beginning of each fiscal year, July 1. Sick leave is treated “as if accrued,” and is available for use by such employees for personal illness, personal medical appointments, and other provisions outlined within this policy. Any sick leave not utilized in a fiscal year will continue to be available “as if accrued” for use by the employee during their tenure at the University. “As if accrued” sick leave shall not be paid out to an employee upon departure or retirement from the University. Employees may also use “as if accrued” sick leave balances for family medical illness or appointments and funeral leave, consistent with the yearly limits of this policy.

Funeral

Funeral leave of up to five (5) days of sick leave per occurrence may be used for a death in the immediate family. Immediate family means husband, wife, mother, mother-in-law, father, father-in-law, brother, brother-in-law, sister, sister-in-law, child and any relative domiciled in the employee’s household. Funeral leave of up to one (1) day of sick leave per occurrence may be used for a death outside of the immediate family.

Sick Family

Sick leave of up to ten (10) days may be used for the illness of one’s spouse, child, or parent. Child means biological, foster, adopted, or stepchild. Parent means mother, father, mother-in-law, or father-in-law of the employee.

Donating Time

Managerial and confidential employees may donate accrued vacation, personal, or holiday compensatory time to another non-represented managerial or confidential employee who is absent due to a long-term illness or injury. The absent employee must have exhausted all paid leave time and be on leave without pay status to be eligible for such donation.

Overtime Compensatory Time

Confidential employees who are non-exempt, as defined in the Fair Labor Standards Act, earn time-and-a-half compensatory time for working above 40 hours per week. Compensatory time shall be paid in accordance with the applicable provisions of the UCPEA contract.

Confidential employees who are FLSA exempt may earn straight-time compensatory time in special situations that have been explicitly defined and approved in writing by senior leadership. Employees shall be paid for any unused compensatory time on the same schedule as UCPEA.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES/FORMS

Contact HR regarding the process of donating time.

POLICY HISTORY

Policy Created: 06/25/2019 (Approved by HR Governance Group)

Revisions: 05/10/2024 (Senior Policy Council)

[1] The use of Sick leave and the “as if accrued” sick leave balances may be altered beyond the scope and provisions of this policy in accordance with the University’s interpretation of the Family and Medical Leave Act.

Purchasing through Collaboration Contracts

Posted on January 5, 2018December 27, 2023 by Laurie Neal

Title:	Purchasing through Collaboration Contracts
Policy Owner:	Procurement Services
Applies to:	Faculty and Staff
Campus Applicability:	All campuses, including UConn Health
Effective Date:	November 1, 2017
For More Information, Contact	AVP & Chief Procurement Officer
Contact Information:	(860) 486-2619
Official Website:	https://procurement.uconn.edu/

REASON FOR POLICY

Most of UConn’s purchases are made simply to acquire good or services. But in some instances purchases are made in the context of a broader collaboration with another higher education institution, a nonprofit organization, or an industry partner. This Policy is established pursuant to Section 2(b)(1)(C) and Section 3 of Public Act 17-130, which authorizes UConn to develop policies for purchases that are made as part of a Collaboration Contract (defined below).

The purpose of this Policy is to establish a framework for procedures pursuant to which UConn can enter into Collaboration Contracts. Collaboration Contracts assist UConn in pursuing its teaching, research, clinical, public service, and economic development missions. Those missions are vital to discovery, innovation, and job creation in the State of Connecticut. Making purchases effectively and prudently in the context of Collaboration Contracts will help UConn to fulfill its missions. It will also help UConn more successfully compete with other institutions for Collaboration Contracts.

APPLIES TO

Faculty and staff on all campuses, including UConn Health.

DEFINITIONS

“Collaboration Contracts” are contracts described in Section 2(b)(1)(C) of Public Act 17-130, which are contracts in which the other party agrees to provide UConn with at least two of the following: (i) philanthropic support, (ii) sponsored research, (iii) research collaborations, (iv) employment opportunities for students, or (v) some other substantial value to UConn or the state.

“Collaborator” is UConn’s counterparty under a Collaboration Contract.

“Purchase” is the purchase of equipment, supplies, or services, or the lease of personal property.

“Simplified Acquisition Threshold” is a threshold set by the Federal Government for purchasing goods and services in a simplified manner that, as stated in Section 13.002 of the Federal Acquisition Regulations, “[p]romote[s] efficiency and economy in contracting” and “avoid[s] unnecessary burdens.” The Simplified Acquisition Threshold is set in Subpart 2.1 of the Federal Acquisition Regulations and is currently $150,000.

POLICY STATEMENT

The President or the President’s designee shall adopt procedures for entering into Collaboration Contracts, including identifying Collaborators. Such procedures shall be consistent with this Policy.
UConn shall enter into Collaboration Contracts and make Purchases from Collaborators in a manner consistent with applicable law, provided that the following shall be exempt from CGS §10a-151b(b) and regulations adopted pursuant to CGS §4e-47:
1. Purchases through a Collaboration Contract under which both (i) the Collaborator’s contributions have substantial market value and (ii) such market value, plus any other benefits the Collaboration Contract will provide UConn, is expected to exceed UConn’s expenditures.
2. Purchases up to the Simplified Acquisition Threshold. UConn shall request quotations from at least three prospective vendors before making such purchases.
The procedures adopted pursuant this Policy shall include a method for reporting any contract exempted under Paragraph B of this Policy that is entered into or amended. As required by Section 3(b) of Public Act 17-130, not later than January 1, 2018, and annually thereafter, such report shall be submitted to the joint standing committees of the General Assembly having cognizance of matters relating to higher education and government administration.

ENFORCEMENT

Violations of this Policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES/FORMS

Procurement- Sourcing Procedure 3.1

POLICY HISTORY

Approved by the Board of Trustees, November 1, 2017

Purchases Made Using Outside Funds

Posted on January 5, 2018December 27, 2023 by Laurie Neal

Title:	Purchases Made Using Outside Funds
Policy Owner:	Procurement Services
Applies to:	Faculty and Staff
Campus Applicability:	All campuses, including UConn Health
Effective Date:	November 1, 2017
For More Information, Contact	Director of Procurement Services
Contact Information:	(860) 486-1094
Official Website:	https://procurement.uconn.edu/

REASON FOR POLICY

Most of UConn’s purchases are made with State and Certain Other Institutional Funds (defined below). But some purchases are made with funds that come from other sources. This Policy is established pursuant to Section 2(b)(1)(A) and Section 3 of Public Act 17-130, which authorizes UConn to develop policies for purchases that do not involve the expenditure of State and Certain Other Institutional Funds. Funds other than State and Certain Other Institutional Funds are referred to in this Policy as “Outside Funds.”

Outside Funds include federal and philanthropic grants, sponsored research and other sources.

The purpose of this Policy is to establish a framework for procedures pursuant to which UConn can enter into contracts using Outside Funds. Outside Funds are used to assist UConn in pursuing its teaching, research, clinical, public service, and economic development missions. Those missions are vital to discovery, innovation, and job creation in the State of Connecticut. Using Outside Funds effectively and prudently will help UConn fulfill its missions. It will also help UConn more successfully compete with other institutions for Outside Funds.

APPLIES TO

Faculty and staff on all campuses, including UConn Health.

DEFINITIONS

“Funder” is the provider of Outside Funds to UConn.

“Outside Funds” are funds other than State and Certain Other Institutional Funds.

“Purchase” is the purchase of equipment, supplies, or services, or the lease of personal property.

“Simplified Acquisition Threshold” is a threshold set by the Federal Government for purchasing goods and services in a manner that, as stated in Section 13.002 of the Federal Acquisition Regulations, “[p]romote[s] efficiency and economy in contracting” and “avoid[s] unnecessary burdens.” The Simplified Acquisition Threshold is set in Subpart 2.1 of the Federal Acquisition Regulations and is currently $150,000.

“State and Certain Other Institutional Funds” has the same meaning as in Section 2(a)(5) of Public Act 17-130, which meaning is (i) funds appropriated or bonds authorized by the General Assembly; (ii) revenue generated from tuition; (iii) funds collected from student fees, housing fees or dining services; (iv) revenue generated from athletic sponsorship deals or ticket sales; and (v) revenue collected from the clinical operations of The University of Connecticut Health Center and the John Dempsey Hospital.

POLICY STATEMENT

The President or the President’s designee shall adopt procedures for entering into contracts for Purchases with Outside Funds, including identifying vendors for such Purchases. Such procedures shall be consistent with this Policy.
UConn shall make Purchases with Outside Funds in a manner consistent with applicable law, provided that the following shall be exempt from CGS §10a-151b(b) and regulations adopted pursuant to CGS §4e-47:
1. Purchases from vendors selected through a process prescribed by the Funder. The procedures adopted pursuant this Policy shall include a method for documenting the Funder’s prescribed process in advance of purchases.
2. Purchases up to the Simplified Acquisition Threshold. UConn shall request quotations from at least three prospective vendors before making such purchases.
The procedures adopted pursuant this Policy shall include a method for reporting any contract exempted under Paragraph B of this Policy that is entered into or amended. As required by Section 3(b) of Public Act 17-130, not later than January 1, 2018, and annually thereafter, such report shall be submitted to the joint standing committees of the General Assembly having cognizance of matters relating to higher education and government administration.

ENFORCEMENT

PROCEDURES/FORMS

Procurement- Sourcing Procedure 2.1

POLICY HISTORY

Approved by the Board of Trustees, November 1, 2017

Purchases for Use Abroad

Posted on January 5, 2018December 27, 2023 by Laurie Neal

Title:	Purchases for Use Abroad
Policy Owner:	Procurement Services
Applies to:	Faculty and Staff
Campus Applicability:	All campuses, including UConn Health
Effective Date:	November 1, 2017
For More Information, Contact	AVP & Chief Procurement Officer
Contact Information:	(860) 486-2619
Official Website:	https://procurement.uconn.edu/

REASON FOR POLICY

Most of UConn’s purchases are made in the United States or are made overseas for use in the United States. But UConn is a global research University that sponsors, or participates in, teaching, research, and other programs around the world. These programs provide important educational opportunities for students and support research and service by faculty and students.

This Policy is established pursuant to Section 2(b)(1)(B) and Section 3 of Public Act 17-130, which authorizes UConn to develop policies for the purchase of equipment, supplies or services, or the lease of personal property (i) to be used outside of the United States, and (ii) where the other party to the contract is located outside of the United States. These purchases are referred to in this Policy as “Overseas Purchases.”

The purpose of this Policy is to establish a framework for procedures pursuant to which UConn can make Overseas Purchases. Overseas Purchases are used to assist UConn in pursuing its teaching, research, clinical, public service, and economic development missions. Making Overseas Purchases effectively and prudently will help UConn to fulfill its missions.

APPLIES TO

Faculty and staff on all campuses, including UConn Health.

DEFINITIONS

“Overseas Purchase” is a Purchase (i) to be used outside of the United States and (ii) where the other party to the contract is located outside of the United States.

“Partner Institutions” are any of the following that are located outside the United States and with which UConn jointly supports teaching, learning, or research programs: research institutes, laboratories, government agencies, quasi-governmental agencies, non-government organizations, members of a consortium of which UConn is a member, colleges, and universities.

“Purchase” is the purchase of equipment, supplies, or services, or the lease of personal property.

POLICY STATEMENT

The President or the President’s designee shall adopt procedures for entering into contracts for Overseas Purchases, including identifying vendors for Overseas Purchases. Such procedures shall be consistent with this Policy.
UConn shall make Overseas Purchases in a manner consistent with applicable law, provided that the following shall be exempt from CGS §10a-151b(b) and regulations adopted pursuant to CGS §4e-47:
1. Overseas Purchases from Partner Institutions, or from vendors located outside the United States identified by Partner Institutions, if such Purchases serve jointly-supported teaching, learning, or research programs.
2. Overseas Purchases up to the Simplified Acquisition Threshold. UConn shall request quotations from at least three prospective vendors before making such purchases.
3. Overseas Purchases entered into consistent with the following:
- UConn shall attempt to identify as many prospective vendors as is practical and cost effective, considering the challenges associated with each purchase. Such challenges may include geographic limitations, language barriers, the availability or absence of technology, the ability to identify vendors that are reliable and safe, and local laws and regulations.
- When more than one prospective vendor is identified, UConn shall conduct an appropriate competitive process. The competitive process shall take into consideration the challenges of participating in a formal procurement process, including the factors set forth above.
The procedures adopted pursuant this Policy shall include a method for reporting any contract exempted under Paragraph B of this Policy that is entered into or amended. As required by Section 3(b) of Public Act 17-130, not later than January 1, 2018, and annually thereafter, such report shall be submitted to the joint standing committees of the General Assembly having cognizance of matters relating to higher education and government administration.

ENFORCEMENT

PROCEDURES/FORMS

Procurement- Sourcing Procedure 1.1

POLICY HISTORY

Approved by the Board of Trustees, November 1, 2017

Residential Rental Properties, Policy on

Posted on August 29, 2017May 3, 2019 by Laurie Neal

Title:	Residential Rental Properties, Policy on
Policy Owner:	Facilities Operations
Applies to:	Existing and Potential: Faculty, Staff, Visiting Scholars and Guests
Campus Applicability:	Storrs Currently. If the University acquires residential rental property at any other campus it will apply to such property
Effective Date:	May 3, 2019
For More Information, Contact	Lynn Hallarin, Director, Business Services Center
Contact Information:	860-486-3632
Official Website:	https://rentalproperties.uconn.edu/

REASON FOR POLICY

It is strategically important for UConn to provide and manage short- and long-term housing options for the recruitment and retention of faculty, staff, visiting scholars and other UConn guests. Accordingly, it is University policy to provide housing that is well maintained, attractive and marketable. It is also important that all University owned rental housing be maintained and operated in an economically efficient manner.

POLICY STATEMENT

The Rental Properties Unit of UConn’s Facilities Operations & Building Services maintains a portfolio of rental properties with rental rates designed to support the expenses and improvements necessary to sustain and maintain the portfolio. Rental properties shall only be made available to Storrs Campus Faculty and Staff, Visiting Scholars and other guests.

The portfolio is comprised of two categories of units: (1) apartments in The Oaks on the Square in Storrs Center; and (2) University-owned houses. The first category is established to support institutional recruitment and retention objectives, while the second category is to be maintained as a long-term, self-sustaining University asset.

The allocation of rental properties shall be managed in a fair, equitable and open manner. Rental requests can be initiated in one of two ways: (a) by a Host (defined below); or (b) by an individual who is a member of the Storrs Campus faculty or staff, a visiting scholar or other UConn guest, as applicable.

Rent will be paid for all rental properties. The amount of rent that is charged will be determined on a market basis through an appropriate analysis. Rent will be paid either by the individual occupying the property or by the Host.

All rentals must be memorialized in a written agreement signed by an authorized UConn representative and the licensee. The agreement must specify the licensee, the rent, who is paying the rent and the duration of the rental period..

If a Host is paying the rent, that must be reflected in the written agreement and the agreement must be signed by an authorized representative of the Host.

If the occupant does not pay rent, the fair market value of the rent may be taxable income to the occupant subject to withholding and tax reporting. The occupant will be responsible for all associated tax liability. To facilitate compliance with tax laws, the Rental Properties Unit of Facilities Operations will notify UConn’s Tax & Compliance Office of all rentals where the occupant is not paying rent (e.g. rents is being paid by Host or no rent is paid).

The Executive Vice President for Administration and Chief Financial Officer (or the successor in function) , in consultation with the Real Estate Working Group, establishes, and approves any changes to, procedures to implement this Policy.

APPLIES TO

Property covered: All residential rental properties managed by Facilities Operations. It does not apply to property managed by Residential Life.

Persons covered: Storrs Campus Faculty and Staff, visiting scholars and other UConn guests. This policy will apply in the event that UConn acquires residential properties at other campuses. Residential rental properties are not intended for use by students enrolled in UConn undergraduate, graduate or other programs.

DEFINITIONS

“Host” means the UConn Administration, department or academic unit sponsoring the individual who is seeking UConn housing.

“Guest” means Special Payroll employees, long-term consultants, candidates for employment, guest performers (e.g. CRT actors), guest speakers and others similarly situated.

“Storrs Campus Faculty and Staff” means individuals who are regular UConn employees and are employed to work at the Storrs Campus.

“Visiting Scholar” means an expert in an academic discipline or disciplines with a short-term residency at UConn for mutual intellectual enrichment and collaboration. These individuals are typically scholars or artists on leave from other institutions. However, “Visiting Scholars” also may be unaffiliated and distinguished in their fields, or they may be representatives of governments, higher education institutions or other institutions on official business. Undergraduate and graduate students are not visiting scholars.

WAIVER AUTHORITY

The President’s office may make exceptions to this Policy or waive the Rental Criteria when it is in the best interest of the University.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with UConn By-Laws, General Rules of Conduct for all UConn Employees, and applicable collective bargaining agreements.

SUPERCEDENCE

This policy supersedes and replaces the present “Policy on Residential Rental Properties” which was effective on August 28, 2017.

INFORMATION/FORMS

Information and forms can be found at http://rentalproperties.uconn.edu/.

Pricing and other information about rental properties (not including The Oaks) can be found at http://rentalproperties.uconn.edu/ under the “Houses” link.

Pricing and other information about The Oaks can be found at http://rentalproperties.uconn.edu/apartments/.

POLICY HISTORY

Policy created: Approved by the President’s Cabinet (8/28/2017)

Policy revised: 5/3/2019

Space Management Policy

Posted on June 13, 2017February 17, 2026 by Laurie Neal

Title:	Space Management Policy
Policy Owner:	University Planning, Design & Construction (UPDC)
Applies to:	Faculty, Staff
Campus Applicability:	All campuses except UConn Health
Effective Date:	June 12, 2017
For More Information, Contact	University Planning, Design & Construction (UPDC)
Contact Information:	(860) 486-2776
Official Website:	https://space.uconn.edu/

REASON FOR POLICY

The availability of facilities and space plays an important role in advancing the mission and goals of the University of Connecticut. It is in the University’s best interest to allocate space in an objective and consistent manner based on the University‘s mission and priorities.

APPLIES TO

This policy applies to the Storrs and all regional campuses and designated affiliates or approved units of the University of Connecticut at those campuses. This policy does not apply to UConn Health.

POLICY STATEMENT

All space belongs to the University and is assigned to units, schools, departments or programs based on University’s priorities and the functional requirements of each user group. The University may reallocate space at any time as needs and priorities change.

Decisions regarding the allocation of occupied and unoccupied space are based on campus and program priorities, Academic and Strategic Plans, the Master Plan for the campus, and overall need.

The President of the University has ultimate authority over space assignments. The Provost, Vice Presidents, and Division of Athletics Director are responsible for allocating and managing space occupied by activities under their control or within their divisions in accordance with the University’s Space Planning Guidelines.

The Office of the Provost and Executive Vice President for Academic Affairs has overall responsibility for the equitable and optimal use of academic and research space resources, with final authority over all UConn academic and research space assignments and designations in collaboration with the Office of the Executive Vice President for Administration and Chief Financial Officer.

The Office of the Executive Vice President for Administration and Chief Financial Officer has final jurisdiction over all UConn non-academic and non-research spaces in collaboration with the Office of the Provost and Executive Vice President for Academic Affairs except for those spaces identified below.

All space occupied by the Division of Student Affairs (e.g. Student Union, Recreation Center) will be the responsibility of the Vice President for Student Affairs in collaboration with the Office of the Provost and Executive Vice President for Academic Affairs and the Office of the Executive Vice President for Administration and Chief Financial Officer.

All space occupied by the Division of Athletics will be the responsibility of the Director of Athletics in collaboration with the Office of the Provost and Executive Vice President for Academic Affairs and the Office of the Executive Vice President for Administration and Chief Financial Officer.

The University Planning office within University Planning, Design and Construction is responsible for reviewing space requests and making recommendations to the appropriate authority.

The four officers with authority over space will coordinate all significant space decisions with the Office of the President. The President as the chief executive and administrative officer of the University has the authority and responsibility to make all final decisions regarding space.

PROCEDURES AND GUIDELINES

For roles and responsibilities: Space Planning Procedures.

For assigning space: Space is assigned in accordance with the Space Planning Guidelines.

Requesting additional space or making modifications to existing space is governed by Space Planning via the Space Planning & Management Request Form.

ENFORCEMENT

POLICY HISTORY:

Policy created: 6/12/2017 (Approved by Cabinet)

Lactation Policy

Posted on December 21, 2016May 13, 2026 by Laurie Neal

Title:	UConn Lactation Policy
Policy Owner:	Human Resources and the Office for Inclusion and Civil Rights
Applies to:	Employees, Graduate Assistants, Students
Campus Applicability:	All Campuses, including UConn Health
Effective Date:	12/20/2016
For More Information, Contact	Human Resources and Student Health and Wellness/Student Services
Contact Information:	Storrs/Regionals: (860) 486-3034 (HR) and (860) 486-0765 (SHaW) UConn Health: (860) 679-2426 (HR and (860) 679-1364 (Student Services Center)
Official Website:	http://hr.uconn.edu/worklife/

Reason for Policy

The purpose of this policy is to provide employees and students who are breastfeeding a private place and reasonable break time to express breast milk for their nursing child. This policy is in accordance with relevant laws and regulations regarding breastfeeding in the workplace.

Applies to

All breastfeeding employees and students on the Storrs, UConn Health and Regional campuses.

Definitions:

Lactation Area: A space on the University of Connecticut campus that is either dedicated or temporarily established to accommodate the needs of those who are breastfeeding. The room must be a clean, private (the ability to be shielded from view and free from intrusion), comfortable space with electrical outlet, chair, table for breast pump, and nearby access to clean running water.

Lactation Breaks: Breaks during the work day for employees who have requested lactation accommodations.

Policy Statement

The University of Connecticut is committed to providing a supportive environment that enables employees and students to express breast milk in a private place, with reasonable break time and in a location within five minutes of their work and study areas.

Consistent with Connecticut Laws (Chapter 939, Section 53-34b and Chapter 814c, Section 46a-64), a person may breastfeed their infant in any public or private location on campus where they and their child are authorized to be. This includes all campus locations open to the public and other campus locations where infants are allowed.

Additionally, Connecticut law (Connecticut General Statutes, Section 31-40w) Breastfeeding in the Workplace states that employers must allow employees to breastfeed or express breast milk at work.

Consistent with federal law, the University of Connecticut shall provide to employee breastfeeding persons reasonable break time (“lactation break”) as well as space that is shielded from view and free from intrusion in order to breastfeed their infants or to express breast milk.

The University of Connecticut prohibits discrimination, harassment, and retaliation against breastfeeding persons who exercise their rights under this policy. For more information, see University Policy Against Discrimination, Harassment and Related Interpersonal Violence.

Enforcement

Violations of this policy may result in appropriate disciplinary measures in accordance with University Policies and applicable collective bargaining agreements.

Policy History

Adopted 12/20/2016 (Approved by President’s Cabinet)

Procedures

Storrs and Regional Campuses: UConn Lactation Procedures

UConn Health: UConn Health Lactation Procedures

Consumable Stores and Supplies Inventory Policy

Posted on September 28, 2016July 14, 2026 by Quiles, Anida

Title:	Consumable Stores and Supplies Inventory Policy
Policy Owner:	Accounting Office, Controller’s Division
Applies to:	All University Departments
Campus Applicability:	All UConn Campuses, except UConn Health
Approval Date:	April 30, 2026
Effective Date:	April 30, 2026
For More Information, Contact:	Associate Controller and Director of Accounting
Contact Information:	accountingoffice@uconn.edu
Official Website:	https://accounting.controller.uconn.edu/

BACKGROUND

The State Property Control Manual states that agencies that have inventories that meet the capitalization threshold of $5,000 must have an inventory system and must report the inventory annually to the Office of the State Comptroller (OSC) on the Annual Inventory Report of all Real and Personal Property (CO-59) form. A Perpetual (continuous) Inventory of Consumable Stores and Supplies Inventory used must be tracked and adjusted by an annual Physical Inventory.

PURPOSE

To maintain compliance with the State of Connecticut Property Control manual and to ensure that inventory is safeguarded and managed to prevent excessive spending and loss.

APPLIES TO

All University Departments on all campuses, except for UConn Health.

DEFINITIONS

Consumable Stores and Supplies Inventory: Stock items consumed in the daily operations of a UConn department, including but not limited to food, cleaning supplies, lab supplies and animals, perishables, table or bed linens, repair or replacement parts, small tools, small appliances, and articles of a similar nature. Items should be new and unopened, and which will be used up within a year. Consumable Stores and Supplies do not include capital equipment or controllable property equipment or items that are no longer usable in daily operations due to obsolescence. Obsolete supplies are items that would not be usable within a year, but departments may choose to keep. See Capital Equipment and Controllable Property Tagging and Physical Inventory Policy for more information.

Perpetual (Continuous) Inventory: Continuous tracking of stores and supplies added to and deducted from Consumable Stores and Supplies Inventory.

Physical Inventory: A physical count of the items on hand, the quantity on hand and the cost of such items.

POLICY STATEMENT

UConn departments maintaining Consumable Stores and Supplies Inventory must maintain a Perpetual Inventory of such items. To be reportable, the University department should have a total inventory cost at the end of the fiscal year that is greater than $5,000. A physical count of Consumable Stores and Supplies Inventory must be performed at least once annually by June 30^th and submit a list of Consumable Stores and Supplies Inventory to the Accounting Office for reporting on the CO-59 to the OSC. The Accounting Office requests this information ahead of the fiscal year-end closing process to ensure compliance with the CO-59 reporting requirements.

ENFORCEMENT

Violations of this policy and any related procedures may result in appropriate disciplinary measures in accordance with University By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

PROCEDURES/FORMS

An Inventory Worksheet (Excel template) may be used to report inventory. Alternatively, departments may submit a report generated by an inventory system maintained by the department.

The Inventory Certificate Form is available on the Accounting Office website.

Consumables Stores and Supplies Procedures

Capital Equipment and Controllable Property Tagging and Physical Inventory Policy | University Policies

POLICY HISTORY

Policy created: September 1, 2016

Revisions: April 30, 2026 (Approved by the University Senior Policy Council and President)

Prevention and Reporting of Fraud and Fiscal Irregularities

Posted on April 22, 2016March 4, 2025 by Laurie Neal

Title:	Prevention and Reporting of Fraud and Fiscal Irregularities
Policy Owner:	Executive VP for Administration and Chief Financial Officer
Applies to:	Faculty, Staff, and Others
Campus Applicability:	All
Effective Date:	March 23, 2016
For More Information, Contact:	EVP for Administration and CFO: (860) 486-3455 UConn Health CFO: (860) 679-3162 Audit and Management Advisory Services (860) 486-4526
Official Website:	http://evpacfo.uconn.edu/

PURPOSE

The University of Connecticut is committed to upholding the highest standards of honest behavior, ethical conduct, and fiduciary responsibility with respect to all assets of the University and assets entrusted to the University, including all funds, resources, and property. The purpose of this policy is both to inform the University community of each member’s responsibility to safeguard University resources and to establish standards for the reporting of suspected or known fraud or fiscal irregularities to the appropriate officials.

This policy applies to all units of the University including Storrs and the Regional Campuses, Professional Schools and UConn Health. It applies to members of the University community including faculty, staff, contractors, business associates, and others involved in the activities of the University.

DEFINITIONS

Fraud and fiscal irregularities generally involve an intentional or deliberate act, omission or concealment with the intent of obtaining an unauthorized benefit, such as money, property or other personal or business advantage, by deception or other unethical means. Examples include, but are not limited to:

Misappropriation, misapplication, removal, or concealment of University property

Forgery, falsification, or alteration of documents and/or information (e.g., checks, bank drafts, deposit tickets, promissory notes, time cards, travel expense reports, contractor agreements, purchase orders, etc.)

Theft or misappropriation of funds, securities, supplies, inventory, or any other University assets including furniture, fixtures, equipment, data, and intellectual property

Billing customers, patients and third party payers for services when it is known that the services were not provided

Authorizing payment to vendors when it is known that the goods were not received or services were not performed

Misuse of University facilities, such as vehicles, telephones, mail systems, or computer-related equipment

Engaging in bribery, accepting kickbacks, or seeking unauthorized rebates

Actions related to concealing or perpetuating any fraud or fiscal irregularity

POLICY STATEMENT

All members of the University community are responsible for safeguarding University resources in their units and for ensuring that those resources are used for authorized purposes and in accordance with University rules and policies, and as required by applicable laws. In addition, all members of the University community should promptly report any known or suspected fraudulent activity or fiscal irregularities involving University and affiliated entity funds resources, property, or employees. Each unit manager should be familiar with the types of improprieties that might occur in the manager’s area of responsibility and ensure that all reasonable internal controls are in place and operating effectively to prevent and detect the occurrence of fraudulent activity or fiscal irregularities.

Nothing in this policy relieves faculty and staff from reporting responsibilities under professional codes of conduct, licensing, or other requirements applicable to them individually or to their function.

Process for Reporting Detected or Suspected Fraud and Irregularities

Individual Reporting Obligations

All members of the University community are obligated to report any known or suspected fraudulent activity or fiscal irregularities. Generally, an individual may discuss the concern directly with a supervisor. However, in the event that the individual is not comfortable speaking with the supervisor or is dissatisfied with the supervisor’s response, the individual should report the concern directly to Audit and Management Advisory Services (AMAS) and/or Campus Police. Individuals should not investigate suspected fraudulent activity independently.

Individuals who wish to report suspected fraudulent activity or fiscal irregularities anonymously may utilize the University’s REPORTLINE using the contact information below. The REPORTLINE is operated by a private (non-University) company. No effort is made to identify the person reporting and no trace of the call is performed. Information received is provided to Audit and Management Advisory Services for review and appropriate action. This service is available 24 hours a day, 7 days a week and is staffed by independent specialists trained to obtain complete and accurate information in a confidential manner. To contact the REPORTLINE:

Phone: All University campus including UConn Health: Phone: 1-888-685-2637
Web reporting address: https://uconncares.alertline.com/gcs/welcome

At a minimum, individuals should provide key information such as a description of the incident, the time frame in which the incident occurred, and names of individual(s) involved. Audit and Management Advisory Services will make every effort to handle all information received in a confidential manner, to the extent permitted by law.

University policy prohibits retaliation when an individual reports, in good faith, suspected fraudulent activity or fiscal irregularities to any supervisor, faculty, administrator, AMAS, University Police, the REPORTLINE, or any appropriate agency outside of the University. An individual who believes he or she has been subjected to retaliation, should contact AMAS immediately. This policy is not intended to preclude the reporting of suspected fraudulent activity or fiscal irregularities to appropriate external authorities[1].

Institutional Obligations:

Departments are obligated to notify Audit and Management Advisory Services of suspected or known fraudulent activity or fiscal irregularities as soon as they become known. AMAS will evaluate the information provided and determine an appropriate strategy for investigating and resolving the allegation. Additional University officials may be asked to conduct or participate in an investigation as appropriate. When sufficient facts and circumstances exist to establish a reasonable suspicion that fraudulent activity or fiscal irregularity has occurred, AMAS will consult with the Office of the General Counsel (Storrs, Regional Campuses and the Professional schools), Senior Counsel (UConn Health) and other University officials regarding federal, state and other external reporting requirements.

ENFORCEMENT

Violations of this policy may result in appropriate disciplinary measures in accordance with University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Code.

[1]Other Reporting Options:

State Auditors of Public Accounts

The Whistle Blower Act, Section 4-61dd of the Connecticut General Statutes, authorizes the Auditors of Public Accounts to receive information concerning matters involving corruption, unethical practices, violation of State laws or regulations, mismanagement, gross waste of funds, abuse of authority or danger to the public safety occurring in any State department or agency. Upon receiving such information the Auditors are required to review such matter and report their findings and any recommendations to the Attorney General. The Auditors shall not, after receipt of any information from a person under the provisions of this section, disclose the identity of such person without his/her consent unless the Auditors determine that such disclosure is unavoidable during the course of the review. Complaints may be filed with the State Auditors:

- by calling (959) 710-5605 or toll free at (800) 797-1702
- by email at wbcomplaints@ctauditors.gov, or
- in writing to:
  - Auditors of Public Accounts 165 Capitol Avenue, Hartford, CT 06106 Attention: Maura Pardo, Administrative Auditor

Federal False Claims Act (31 U.S.C. § 3729-3733)

This act permits a person with knowledge of fraud against the federal government to file a lawsuit on behalf of the government against those that committed the fraud. The person filing the lawsuit is also known as the “whistleblower” or “qui tam” plaintiff. The “qui tam” plaintiff must notify the United States Department of Justice (DOJ) of all information regarding the fraud. If the DOJ takes the case and fraud is proven the “qui tam” plaintiff is entitled to a portion of the money recovered by the federal government. Under the False Claims Act the “qui tam” plaintiff is protected from retaliation that may result from his or her involvement in the case. This is known as Whistleblower Protection.

POLICY HISTORY

03/23/2016 Approved by the President’s Cabinet